HomeMy WebLinkAbout18 - Staff Support Services=(j CITY OF
NWPORT BEACH
City Council Staff Report
Agenda Item No. 18
November 26, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, City Manager
949 -644 -3002, dkiff @newportbeachca.gov
PREPARED BY: Patrick Thomas, Deputy Public Works Director /City Engineer
949- 644 -3319, pthomas(u)newportbeachca.gov
APPROVED: VJL��CAA
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TITLE: Amendment No. 1 to Professional Services Agreement with
AndersonPenna Partners, Inc. for Staff Support Services
ABSTRACT:
Staff is requesting an amendment to the Professional Services Agreement with
AndersonPenna Partners, Inc., who provides staff support for public works inspection
services. The proposed amendment will increase the total compensation by
$200,000.00.
RECOMMENDATION:
1. Approve Amendment No. 1 to Professional Services Agreement with
AndersonPenna Partners, Inc. of Newport Beach, California, for staff support
services increasing the total compensation by S200,000.00, and authorize the
Mayor and City Clerk to execute the Amendment.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding for this Amendment. It will be
expensed to various Capital Improvement Projects and Public Works Department
operating budget for professional services.
DISCUSSION:
On April 10th 2013, the City entered into a Professional Services Agreement with
AndersonPenna Partners, Inc, for supplemental staff support, engineering and
inspection services for a not to exceed amount of $120,000.00. The scope of work
included staff augmentation, public works inspection services and inspection of permits
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Amendment No. 1 to Professional Services Agreement with AndersonPenna Partners,
Inc. for Staff Support Services
November 26, 2013
Page 2
issued for private encroachments in the public right -of -way. The initial contract amount
has been exhausted and staff is requesting continued staff support for public works
inspection services.
A Request for Proposals (RFP) was issued for On -Call Professional Engineering
Services on October 3, 2013. One of the services requested in the RFP was Public
Works Inspection services. 17 proposals were received and AndersonPenna Partners
was selected as the most qualified firm to provide this service. Based on their selection
in response to the RFP, staff is requesting an amendment to the Professional Services
Agreement with AndersonPenna Partners increasing the compensation amount by
$200,000.00. This increase in compensation will provide for one full -time public works
inspector for one -year period of time. Funding for the contract inspector will be
appropriated from various projects in the current capital improvement program budget,
and Public Works Department operating budget for FY 2013 -14.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
V • /i 49
David A. Webb
Public Works Director
Attachment: A. Amendment No. 1 to Professional Services Agreement with
AndersonPenna Partners, Inc.
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Attachment A
AMENDMENT NO. ONE TO
ON -CALL PROFESSIONAL SERVICES AGREEMENT
WITH ANDERSONPENNA PARTNERS, INC. FOR
STAFF SUPPORT SERVICES
THIS AMENDMENT NO. ONE TO ON -CALL PROFESSIONAL SERVICES
AGREEMENT ( "Amendment No. One ") is made and entered into as of this 27th day of
November, 2013 ( "Effective Date "), by and between the CITY OF NEWPORT BEACH, a
California municipal corporation and charter city ( "City "), and ANDERSONPENNA
PARTNERS, INC., a California corporation ( "Consultant "), whose address is 20280
Acacia Street, Suite 100, Newport Beach, CA 92660, and is made with reference to the
following:
RECITALS
A. On April 10, 2013, City and Consultant entered into a Professional Services
Agreement ( "Agreement ") for supplemental staff support engineering and
inspection services throughout the City ( "Project ").
B. City desires to enter into this Amendment No. One to increase the total
compensation.
C. City and Consultant mutually desire to amend the Agreement, as provided below.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. COMPENSATION TO CONSULTANT
Section 4.1 of the Agreement is amended in its entirety and replaced with the
following: "City shall pay Consultant for the Services on a time and expense not -to-
exceed basis in accordance with the provisions of this Section, the Letter Proposal and
the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by
reference. Consultant's compensation for all Work performed in accordance with this
Agreement, including all reimbursable items and subconsultant fees, shall not exceed
Three Hundred Twenty Thousand Dollars and 00 /100 ($320,000.00), without prior
written authorization from City. No billing rate changes shall be made during the term of
this Agreement without the prior written approval of City."
The total amended compensation reflects Consultant's additional compensation
for additional Services to be performed in accordance with this Amendment No. One,
including all reimbursable items and subconsultant fees, in an amount not to exceed
Two Hundred Thousand Dollars and 00/100 ($200,000.00).
2. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
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IN WITNESS WHEREOF, the parties have caused this Amendment No. One to
be executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: 1 13
By: 1
Aaron q. Harp
City Attorney
ATTEST:
Date:
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Keith D. Curry
Mayor
CONSULTANT: AndersonPenna Partners,
Inc., a California corporation
Date:
By:
Lisa M. Penna
Chief Executive Officer
Date:
By:
Angelique Lucero
Chief Financial Officer
[END OF SIGNATURES]
AndersonPenna Partners, Inc. Page 2
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