HomeMy WebLinkAbout06 - Award Contract No. 3449- Sunset Ridge Park� t�FW POR
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NEWPORT BEACH
CA�lFORNP City Council Staff Report Agenda Item No. 6
December 10, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 - 644 -3330, dawebb @newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer
949 - 644 -3315, atran @newportbeachca.gov
APPROVED:
TITLE: Sunset Ridge Park - Award of Contract No. 3449
ARSTRACT-
Staff has received favorable bids for the construction of Sunset Ridge Park (SRP) and is
requesting City Council's approval to award the construction contract to Environmental
Construction, Inc. of Woodland Hills California.
RECOMMENDATION:
1. Approve the final park design and the project plans and specifications.
2. Award Contract No. 3449 to Environmental Construction, Inc., for the total bid
amount of $5,214,820.00, and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish a contingency of $520,000.00 (approximately 10 %) to cover the cost of
unforeseen work.
4. Terminate the Access Agreement between the City of Newport Beach and Newport
Banning Ranch, LLC regarding Sunset Ridge Park approved by City Council on
March 23, 2010.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding for the award of this contract. The
following fund will be expensed:
Account Description Account Number Amount
Major Facilities Master Plan 7412- C5100515 $ 5,734,820.00
Total: $ 5,734,820.00
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Sunset Ridge Park - Award of Contract No. 3449
December 10, 2013
Page 2
Staff recommends establishing a ten (10) percent contingency for unforeseen conditions
associated with construction.
Proposed uses are as follows:
Vendor Purpose Amount
Environmental Construction Construction Contract $ 5,214,820.00
Environmental Construction Construction Contingency $ 520,000.00
Total: $ 5,734,820.00
DISCUSSION:
The City Council approved the original SRP design concept in June 2008, and the project
Environmental Impact Report in March 2010. After approximately 3 -1/2 years of working
with the California Coastal Commission to obtain a coastal development permit, Coastal
Development Permit 5 -11 -302 for SRP was issued on November 7, 2013. As part of this
permit process, the original park concept was modified to remove the in -park parking lot and
the proposed park assess road across the adjacent Banning Ranch Property. In addition,
the majority of the park's landscape palette (other than the field areas) was modified to a
California Coastal Sage Scrub palette. Due to these required changes to the park plans,
staff is recommending City Council officially approve the final park design (Attachment B)
and the project plans and specifications.
During the development on the original SRP design, the City and Newport Banning Ranch
LLC (NBR) negotiated and entered into an access agreement dated March 23, 2010 that
would have provided for a 28 foot wide public access road to cross over NBR property to
allow access to the park from West Coast Highway. This original park access road design
was withdrawn during the coastal permitting process due to concerns raised on how it would
fit into the future NBR development. As a result, the City modified the park design to be
served from the existing parking lot on the northeast corner of West Coast Highway and
Superior Avenue. The City and NBR also developed and recorded a replacement
easement on June 4, 2013 providing for the necessary maintenance and emergency access
to the park within the existing 16 foot wide service road. The original access agreement
with NBR is no longer needed and staff is now requesting termination of that agreement.
At 10:00 a.m. on November 27, 2013, the City Clerk opened and read the following bids for
this project:
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Sunset Ridge Park - Award of Contract No. 3449
December 10, 2013
Page 3
BIDDER AS -BID AMOUNT
Low
Environmental Construction
$ 5,215,476.00
2
Horizons Construction Co.
$ 5,492,800.00
3
Kasa Construction
$ 5,656,100.00
4
RC Graves Construction
$ 5,769,524.00
5
Ohno Construction Co.
$ 6,499,000.00
6
Los Angeles Engineering
$ 6,791,625.00
7
Yakar
$ 6,669,700.00
8
Mallcraft
$ 7,095,900.00
9
Palp
$ 7,264,375.00
10
Toby B. Hayward
$ 7,553,853.01
CORRECTED AMOUNT
$ 5,214,820.00
$ 5,492,799.00
$ 5,772,768.00
$ 6,934,700.00
The total low bid amount is 21% below the Engineer's Estimate of $6,600,000.00. The low
bidder, Environmental Construction, Inc., possesses both California State Contractors
License Classifications "A" and "C -27" as required by the project specifications. A check of
the Contractor's references indicates they have satisfactorily completed similar projects for
other municipalities.
This contract involves constructing a new active park on a 13.7 acre undeveloped site at the
northwest corner of West Coast Highway and Superior Avenue. Proposed improvements
include the following:
• Pony League Baseball Field
• Two (2) Soccer Fields
• Warm -up Field
• Children's Play Area
• Picnic Area
• Restrooms
• Memorial Butterfly Garden
• Overlook Area with Trellis Structure
• Meandering Walkways
Pursuant to the Contract Specifications, the Contractor will have 180 consecutive working
days to complete the project.
ENVIRONMENTAL REVIEW:
The Final Environmental Impact Report for the Sunset Ridge Park project was certified by
City Council on March 10, 2010.
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Sunset Ridge Park - Award of Contract No. 3449
December 10, 2013
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NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item). This project as undergone extensive
public review and comments through the regulatory review and permitting process.
Submitted by:
'1910. 1114
avid A. Webb
Public Works Director
Attachments: A. Location Map
B. Final Park Design
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Attachment A
PROJECT LOCATION
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SUNSET RIDGE PARK
FINAL PARK DESIGN
Attachment B
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -3449 12/10/2013
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