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CqF00.HP City Council Staff Report
Agenda Item No. 6
January 14, 2014
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 - 644 -3330, dawebb @newportbeachca.gov
PREPARED BY: Peter Tauscher, Associate Civil Engineer
949 - 644 - 3316, ptauscher(cDnewportbeachca.00v
APPROVED: 0. K /�
TITLE: Bay Avenue Pavement Rehabilitation — Notice of Completion and
Acceptance of Contract No. 4840 (CAP12 -0003)
ABSTRACT:
On July 23, 2013, City Council awarded Contract No. 4840, Bay Avenue Pavement
Rehabilitation, to GMC Engineering, Inc., for a total contract cost of $1,399,999.50 plus
a 10 percent allowance for contingencies. The required work is now complete and staff
requests City Council acceptance and close out the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project;
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code; and
3. Release the Faithful Performance Bond one year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts
Account Description
Account Number
Amount
Gas Tax
7181- C2002044
$
1,392,089.60
Water Enterprise
7521- C2002044
$
15,000.00
Wastewater Enterprise
7541- C2002044
$
10,000.00
$ 1,417,089.60
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Bay Avenue Pavement Rehabilitation — Notice of Completion and Acceptance of Contract
No. 4840
January 14, 2014
Page 2
DISCUSSION:
Overall Contract Cost /Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$1,399,999.50
$1,417,089.60
10 %orless
1.2%
-10.9%
12.1%
Allowed Contract Time (days)
118
Actual Time
20
Under(-) or Over ( +)
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount:
$1,399,999.50
Actual cost of bid items constructed:
$1,247,755.10
Total change orders:
$169,334.50
Final contract cost:
$1,417,089.60
The work for this contract included removing and reconstructing concrete streets,
sidewalk and curb access ramps, adjusting utilities to grade and new pavement striping.
This project also included re- constructing storm drain catch basins, removing and
replacing outlet pipes, installing new tide valves, and performing other incidental items
of work. The work area is defined as Bay Avenue West from 8th Street to 15th Street.
The final construction cost was approximately 1.2 percent above the original bid
amount. The actual cost of bid items constructed was less than the original bid amount
due to reduction of some quantities items. Three change orders were needed which
included placing all fiber -optic conduit beneath the sidewalk using directional drilling,
installing a new conduit for future fiber optics line to the lifeguard headquarters, and
additional work required to re- construct existing storm drains.
A summary of the project schedule is as follows:
Estimated Completion Date per 2013 Baseline Schedule
Project Awarded for Construction
Contract Completion Date with Approved Extensions
Actual Substantial Construction Completion Date
January 3, 2014
July 23, 2013
January 18, 2014
December 20, 2013
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Bay Avenue Pavement Rehabilitation — Notice of Completion and Acceptance of Contract
No. 4840
January 14, 2014
Page 3
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301(c) (maintenance activities with negligible
expansion) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential to have a significant effect on the environment.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item). In addition, the City Clerk will
be filing a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Submitted by:
Public Works Director
Attachment: A. Project Location Map
3 of
Attachment A
f ■ y j _
I
BAY AVENUE
PAVEMENT REHABILITATION
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -4840 1 7/23/13
4 of