HomeMy WebLinkAbout06 - Central Balboa & Newport Heights Alley & StreetCITY OF
ot? NEWPORT BEACH
City Council Staff Report
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Agenda Item No. 6.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Dave A. Webb, Public Works Director— (949) 644 -3330,
dawebb@newportbeachea.gov
PREPARED BY: Frank Tran, Associate Civil Engineer
PHONE: 949- 644 -3340
TITLE: Central Balboa & Newport Heights Alley and Street Replacement— Completion
and Acceptance of Contract No. 4945 (CAP 12-0033).
ABSTRACT:
On January 8, 2013, City Council awarded Contract No. 4945 (Central Balboa & Newport Heights Alley and
Street Replacement) to NOBEST, Inc., for a total contract cost of $1,320,000 plus a 15% allowance for
contingencies. In addition, on September 24, 2013, City Council approved reconstructing East Bay Avenue
and Alley 215 with decorative concrete pavers. The required work is now complete and staff requests City
Council acceptance and close out of the contract.
RECOMMENDATION:
a. Accept the completed work and authorize the City Clerk to file a Notice of Completion for
the project;
b. Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice
of Completion has been recorded in accordance with applicable portions of the Civil Code;
and
C. Release the Faithful Performance Bond one year after this Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts
Account Description
Account Number
Amount
AD -100 Street Rehabilitation
74100 -9804
$
651,522.06
Water Enterprise Fund
7521- C2002059
$
179,676.97
General Fund
7013- C2002059
$
150,000.00
General Fund
7013- C2002057
$
303,698.36
Waste Water Enterprise Fund
7541- C7001002
$
18,000.00
Concrete Fund Measure M 7282- C2002017 $ 110,000.00
Resident Contribution Funding 7251- C2002057 $ 75,000.00
Total: $ 1,487,897.40
DISCUSSION:
Overall Contract Cost /Time Summary
Awarded Contract
Final Cost at
Contingency
Actual
Contract
Time
Under ( -)
Amount
Completion
Target
Contract
Time
or Over
Change
(days)
+
$1,320,000.00
$1,487,897.40
15% or less
+12.7%
218
0
The work necessary for the completion of this contract consisted of removing existing alley and street
pavements and replacing with new concrete pavement, construction of new curb access ramps,
adjusting utilities to grade and performing other appurtenant and incidental items of work as required.
The alley and street pavement replacement included in this contract was the final work effort for the
Utility Underground Assessment District 100 (Central Balboa). Deteriorated asphalt alley replacement
in Newport Heights was also included in this contract. In addition, on September 24, 2013, City Council
approved reconstructing East Bay Avenue and Alley 215 with decorative concrete pavers per residents'
request and contribution of additional funds.
The contract has now been completed to the satisfaction of the Public Works Department.
A summary of the contract cost is as follows:
Original bid amount: $1,320,000.00
Actual cost of bid items constructed: $1,170,729.30
Total change orders: $317,168.10
Final contract cost: $1,487,897.40
The final cost of bid items constructed was less than the original bid amount due to a deletion of work
on Alley 113A -C and Alley 118 -C in Newport Heights. Instead, replacement work for Alley 131 and
Alley 132 -A was added. The final construction contract cost was approximately 12.7 percent above the
original bid amount. A portion of this cost increase resulted when resident requested decorative
concrete pavers were added on Bay Ave and Alley 215.
A summary of the project schedule is as follows:
Estimated Completion Date per 2013 Baseline Schedule 8/05/2013
Project Awarded for Construction
1/08/2013
Contract Completion Date with Approved Extensions 12/20/2013
Actual Substantial Construction Completion Date 12/20/2013
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant
to Section 15301(c). This exemption covers the minor alteration of existing public facilities with
negligible expansion of the facilities in areas that are not environmentally sensitive.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item). In addition, the City Clerk will be filing a Notice of
Completion for the project as a result of this action.
ATTACHMENTS:
Name: Description:
V C -4945 Location Mao.odf Location Map
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ALLEY AND STREET REPLACEMENT, C -49451 PUBLIC WORKS DEPARTMENT
LOCATION MAP
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ALLEY AND STREET REPLACEMENT, C -49451 PUBLIC WORKS DEPARTMENT
LOCATION MAP
C -4945 2/25/14
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