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Home My WebLink About08 - Pavement Rehab ProjectCITY OF NEWPORT BEACH City Council Staff Report Agenda Item No. 8. TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Dave A. Webb, Public Works Director — (949) 644 -3330, dawebb@newportbeachca.gov PREPARED BY: Patrick Arciniega, Senior Civil Engineer PHONE: 949 - 644 -3347 TITLE: Amendment to Professional Services Agreement with Anderson Penna Partners, Inc. for Santa Ana Heights Pavement Rehabilitation Project - Contract No. 4707 (CAP11- 0022). ABSTRACT: The City entered into a Professional Services Agreement (PSA) with Anderson Penna Partners Inc. to provide inspection services for the Santa Ana Heights Pavement Rehabilitation Project. Additional services are needed to provide inspections through the close of this project. Pursuant to Council Policy F -14, City Council approval is required in order to process this amendment. c7x01 `dJd4.UT- A11[d:F Approve Amendment No. 2 to PSA with Anderson Penna Partners, Inc. to provide additional inspection services related to the Santa Ana Heights Pavement Rehabilitation project at a not -to- exceed cost of $60,000, and authorize the Mayor and City Clerk to execute Amendment No. 2. FUNDING REQUIREMENTS: Sufficient funds are available in Account No. 7459- C5100879 for Amendment No. 2 to the PSA with Anderson Penna Partners, Inc. DISCUSSION: The underground utility construction in Santa Ana Heights was completed during the summer of 2012, and the City has moved forward with restoration of the streets. Contractor All American Asphalt was awarded this contract in February 2013. This project is restoring the street, sidewalk and trail surfaces impacted by the underground utility construction. It is also bringing the majority of Mesa Drive into general conformance with the Specific Plan for Santa Ana Heights including additional horse railing, uniform street width along Mesa Drive, and new sidewalks for pedestrian access. In addition, this project is addressing the profile of Mesa Drive from Birch Street to Cypress Street to improve drivability. The City entered into a Professional Services Agreement with Anderson Penna Partners Inc. on March 3, 2013 to provide inspection services for this project. The scope of this project required extensive coordination of the existing street utilities and private improvements to complete the restoration efforts. Due to extenuating circumstances, interfering infrastructure and coordinating with private utilities, the project schedule has been delayed and additional funds are required for continued inspection services. Staff recommends approving Amendment No. 2 at a not -to- exceed cost of $60,000, due to Anderson Penna Partners Inc. inspector's familiarity with this project and the various stakeholders. The funds for these additional inspection efforts are available in the redevelopment agency funding that was provided for the overall underground project and no City funds will be utilized. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to Section 15332 (a) class 32 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it completes improvements to an existing street, sidewalks, gutters, bicycle and pedestrian trails and similar facilities (this includes road grading for the purpose of public safety). NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Name: D Location Map.pdf D Approved as to Form Copy - Amendment No Two to C- 5396.pdf Description: Location Map Amendment No. 2 U�NF l FT �� 00 41n, Q� oycyo 6qy yy Z N CITY OF NEWPORT BEACH SANTAANA HEIGHTS PAVEMENT PUBLIC WORKS DEPARTMENT RESTORATION EXHIBIT C -4707 1 02/25/2014 AMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT WITH ANDERSONPENNA PARTNERS, INC. FOR SANTA ANA HEIGHTS PAVEMENT REHABILITATION PROJECT THIS AMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT ( "Amendment No. Two ") is made and entered into as of this 18th day of February, 2014 ( "Effective Date "), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ( "City "), and ANDERSONPENNA PARTNERS, INC., a California corporation ( "Consultant "), whose address is 20280 Acacia Street, Suite 100, Newport Beach, CA 92660, and is made with reference to the following: RECITALS A. On March 5, 2013, City and Consultant entered into a Professional Services Agreement ( "Agreement ") to provide inspection Services for the Santa Ana Heights Pavement Rehabilitation Project ( "Project "). B. On November 27, 2013, City and Consultant entered into Amendment No. One to the Agreement ( "Amendment No. One ") to reflect additional services, to extend the term of the Agreement and to increase the total compensation. C. City desires to enter into this Amendment No. Two to extend the term of the Agreement to December 31, 2014, and to increase the total compensation. D. City and Consultant mutually desire to amend the Agreement, as provided below. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM Section 1 of the Agreement is amended in its entirety and replaced with the following: "The term of this Agreement shall commence on the Effective Date, and shall terminate on December 31, 2014, unless terminated earlier as set forth herein." 2. COMPENSATION TO CONSULTANT Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Consultant for the Services on a time and expense not -to- exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed One Hundred Fifty -Eight Thousand Dollars and 001100 ($158,000.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." The total amended compensation reflects Consultant's additional compensation for Services to be performed in accordance with this Amendment No. Two, including all reimbursable items and subconsultant fees, in an amount not to exceed Sixty Thousand Dollars and 00/100 ($60,000.00). 3. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] AndersonPenna Partners, Inc. Page 2 IN WITNESS WHEREOF, the parties have caused this Amendment No. Two to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: — I —14 By: In Aaron C. Varp City Attorney ATTEST: Date: 0 Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: By: Rush N Mayor Hill, II CONSULTANT: AndersonPenna Partners, Inc., a California corporation Date: By: Lisa M. Penna Chief Executive Officer BV: Angelique Lucero Chief Financial Officer [END OF SIGNATURES] AndersonPenna Partners, Inc. Page 3