HomeMy WebLinkAbout08 - Marina Park Project�P CiTY OF
NEWPORT BEACH
City Council Staff Report
March 25, 2014
Agenda Item No. 8.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330, dawebb @newportbeach.gov
PREPARED BY: Iris Lee, Senior Civil Engineer
PHONE: (949) 644 -3323
TITLE: Marina Park Project — Demolition and Tree Relocation (Bid Package 1): Completion
and Acceptance of Contract No. 3897 -A (CAP09 -0070)
ABSTRACT:
On October 22, 2013, City Council awarded Marina Park Project — Demolition and Tree
Relocation (Bid Package 1) Contract No. 3897 -A to Unlimited Environmental, Inc., for a total
contract amount of $395,770.00 plus $9,360 for a twelve month tree maintenance contract
and a 15 percent allowance to cover the cost of unforeseen work. The required work is now
complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for
the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice
of Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after this Council acceptance.
FUNDING REQUIREMENTS:
153
Account
Amount
ccount Descri tion
Marina Park
7411- C4002002
$328,253.96
Total:
$ 328,253.96
153
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Actual
%Due to
%Due to
Allowed
Actual Time
Contract
Final Cost at
Contingency
Contract
Directed
Unforeseen
Contract
Under () or
Amount
Completion
Allowance
Change
Change
Change
Time (Days)
Over ( +)
_
$395,770.00
_
$328,253.9615%
or less
-17.1%
-22.0%
4. 9%
45
The contract has now been completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount: $ 395,770.00
Actual cost of bid items constructed: $ 395,770.00
Total change orders: $ (67,516.04)
Final contract cost: $ 328,253.96
The Marina Park Project is divided into four general construction plan sets and bid packages:
(1) Site Demolition and Tree Relocation; (2) Marina Basin Construction; (3) Community Center
and Park; and (4) Docks. Contract No. 3897 -A was awarded for work related to Bid Package 1,
which included removing the former mobile home park units, site clearing,
disconnecting /capping /removing of supporting utilities, and relocating existing on -site trees into
temporary storage for care and maintenance until replanted under Bid Package 3.
The final construction cost was approximately 17.1 percent below the original contract amount.
Three of the four change orders, totaling $19,983.96, resulted from additional unforeseen
material removals and reconfiguration of the planned palm tree holding area. One deductive
change order, in the amount of $87,500.00, was issued for the reduction in demolition work, as
UEI was able to repurpose a majority of the mobile trailers. Therefore, the overall contract
recognized a net deductive amount of $67,516.04. The original bid also included a 12 -month
tree maintenance requirement. A separate contract has been entered between the City and
Senna Tree Maintenance to cover this requirement relieving the contractor of this obligation.
A summary of the project schedule is as follows:
Estimated Completion Date per 2013 Baseline Schedule 03/23/2014
Project Awarded for Construction 10/22/2013
Contract Completion Date with Approved Extensions 02/14/2014
Actual Substantial Construction Completion Date 02/14/2014
Master Budget Summary:
Attachment B provides a summary of the Marina Park Project master budget. With the
confirmed hard cost associated with Bid Package 1, the overall project total is anticipated to be
$39,094,000, which is $406,000 under budget.
ENVIRONMENTAL REVIEW:
The Final Environmental Impact Report for the Marina Park Project was adopted by City
Council on May 11, 2010.
154
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item). In addition, the City Clerk will be filing a
Notice of Completion for the project as a result of this action.
ATTACHMENTS:
Description
Attachment A - Location Map
Attachment B - Marina Park Master Budget
155
NEWPORT CHANNEL
w
W. BALBpA
w BOULEVARD
W
OCEAN
FRONT WEST cl
PACIFIC OCEAN
MARINA PARK - PACKAGE 1
DEMOLITION AND TREE RELOCATION
LOCATION MAP
U
a
NTS
LEGEND
MARINA PARK PACKAGE 1
BOUNDARIES
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C- 3897 -A I 3/25/14156
ATTACHMENT B
3f11114 MARINA PARK City or Newport Beach
MASTER BUDGET
Items noted in red are unconfirmed costs
157
TASK DESCRIPTION
BUDGETED
DETAIL COST
BUDGETED
TOTAL
ACTUAL
DETAIL COST
ACTUAL TOTAL
COMMENTS
1
CONCEPTUAL DESIGNIPERMITTING
$ 1,680,441
$ 1,680,441
Complete
2
LAND ACQUISITION
$ 600,000
$ 600,000
In Process -Agreement approved b Council
3
SOFT COSTS
$ 5,035,156
$ 5,163,709
Soft Cost Contingency (included in total)
$ 450,000
$ 400,000
4
HARD COSTS
$ 29,543,281
$ 29,008,978
Course of Construction Contingency (included in total)
$ 1,938,500
$ 2,634,285
5
FIXTURES, FURNISHINGS, & EQUIPMENT FF &E
$ 560,000
$ 560,000
6
CITY RESERVE
$ 2,081,000
$ 2,081,000
PROJECT TOTAL
$ 39,500,000 Ir
$ 39,094,000
Items noted in red are unconfirmed costs
157