HomeMy WebLinkAbout19 - Citywide Slurry Seal Project C-5522CITY OF
NEWPORT BEACH
City Council Staff Report
May 27, 2014
Agenda Item No. 19.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer
PHONE: 949 - 644 -3314
TITLE: 2013 -2014 Citywide Slurry Seal Program —Award of Contract No. 5522 (CAP13-
0023)
ABSTRACT:
Staff has received construction bids for the 2013 -2014 Citywide Slurry Seal Program and is
requesting City Council's approval to award the contract to American Asphalt South, Inc.
RECOMMENDATION:
a) Approve the project drawings and specifications;
b) Award Contract No. 5522 to American Asphalt South, Inc., for the Total Bid Price of
$520,200.00, and authorize the Mayor and the City Clerk to execute the contract; and
c) Establish a contingency amount of $52,000.00 (10 %) to cover the cost of unforeseen work
not included in the original contract.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding in the following account for the award of
this contract. The following funds will be expended:
Account Description
General Fund
Proposed uses are as follows:
Vendor
American Asphalt South, Inc.
American Asphalt South, Inc.
AndersonPenna Partners, Inc
Account Number Amount
7013- C2001011 $ 618,050.00
Total: $ 618,050.00
Purpose Amount
Construction Contract $ 520,200.00
Construction Contingency $ 52,000.00
Construction Inspection $ 25,000.00
GMU Geotechnical, Inc. Material Testing $ 19,850.00
Various Printing & Incidentals $ 1,000.00
Total: $ 618,050.00
DISCUSSION:
At 10:00 a.m. on May 1, 2014, the City Clerk opened and read the following bids for this
project:
BIDDER
Low American Asphalt South, Inc.
2 All American Asphalt
3 Pavement Coatings Company
4 Roy Allan Slurry Seal, Inc.
5 Doug Martin Contracting Company, Inc
TOTAL BID AMOUNT
$ 520,200.00
$ 561,677.00
$ 603,170.00
$ 617,100.00
$ 673,353.00
The low total bid amount is 13 percent below the Engineers Estimate of $600,000.00. The low bidder, American
Asphalt South, Inc., possesses a California State Contractors License Classification "A" as required by the project
specifications. A check of the contractor's references indicates satisfactory completion of smilar projects for the City
of Newport Beach and other public agencies.
This year's Asphalt Slurry Seel project primarily addresses local and collector streets in the Newport Heights
neighborhood. The work necessary to complete this contract consists of distributing construction notices to affected
businesses and residents, clearing existing pavement surfaces of debris, soils, and other loose materials, removing
existing traffic striping, pavement markings, and raised pavement markers, crack sealing, placing emulsion aggregate
slurry seal and seelcoat, installing new traffic striping, pavement markings, and pavement markers, and other
i nci dental items of work necessary to compl ete the work i n place.
Pursuant to the Contract Specifications, the Contractor will have 55 consecutive working days to complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental
Quality Act ( "CEQA ") pursuant to Section 15302 (replacement of existing facilities involving
negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title
14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Mao
ATTACHMENT A
JOHN WAYNE
LOCATION MAP
NOT TO SCALE
OPROJECT LOCATION
2013 -2014 CITYWIDE SLURRY SEAL
PROGRAM
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -5522 1 5/27/14