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Home My WebLink About07 - Storm Drain Trash & Debris Interceptor ProjectTO: FROM PREPARED BY: PHONE: TITLE: CITY OF NEWPORT BEACH City Council Staff Report June 10, 2014 Agenda Item No. 7. HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL David A. Webb, Public Works Director- (949) 644 -3330, dawebb @newportbeachca.gov Peter Tauscher, Civil Engineer 949 - 644 -3316 Storm Drain Trash and Debris Interceptor Project - Award of Contract No. 5551 (CAP14 -0039) ABSTRACT: Staff has received favorable bids for the Storm Drain Trash and Debris Interceptor Project and is requesting City Council approval to award the construction contract to GRFCO, Inc. of Moreno Valley, California. RECOMMENDATION: a) Approve the project plans and specifications; b) Award Contract No. 5551 to GRFCO, Inc. for the Total Bid Price of $1,277,350.00, and authorize the Mayor and the City Clerk to execute the contract; c) Establish an amount of $128,650.00 (approximately 10% of Total Bid) to cover the cost of unforeseen work; d) Approve Green Building Corporation's request to withdraw its bid; and e) Amend the Measure M2 seven year CIP for fiscal years 2013 -14 through 2019 -20 to include the Domingo Drive Litter Removal Project. FUNDING REQUIREMENTS: With approval of the FY 2014 -15 Capital Improvement Program Budget, sufficient funding for the award of this contract will be available. The following funds will be expensed: 77 Account Description Matching General Fund Measure M2 Tier I Matching General Fund Measure M2 Tier II Matching General Fund Measure M2 Tier I General Fund Proposed uses are as follows: Vendor GRFCO, Inc. GRFCO, Inc. DISCUSSION: Account Number Amount 7012- C2502010 $ 82,500.00 7284- C2502010 $ 247,500.00 7012- C2502015 $ 154,357.00 7284- C2502015 $ 360,168.00 7012- C2502016 $ 38,000.00 7284- C2502016 $ 106,000.00 7012- C2502014 $ 417,475.00 Total: $ 1,406,000.00 Purpose Construction Contract $ Construction Contingency $ Total: $ Amount 1,277,350.00 128,650.00 1,406,000.00 On April 23, 2013, Council adopted resolution No. 2013 -36 authorizing and supporting the submission of grant applications for funding Orange County Transportation Authority (OCTA) Measure M2 Environmental Cleanup Tier I and Tier II grant programs (Attachment B). OCTA established an environmental cleanup grant funding program to address water quality degradation associated with transportation generated pollution as a component of Measure M2. The OCTA provides Measure M2 grant funding opportunities to support cleaning urban and storm water runoff associated with transportation corridors. Furthermore, Measure M2 Tier I and Tier 11 grant funding requires a minimum City match of 25 percent and 30 percent, respectively. Staff selected locations within the City where storm water trash and debris interceptors would improve runoff water quality before entering the bay or ocean. As part of this effort, staff applied for and received three OCTA grants to fund the design and construction of storm water trash and debris interceptors at five locations. The five interceptors are located at Channel Place Park, Domingo Drive, Hyatt Regency Parking Lot, Begonia Park, and Hampden Road (Attachment A). These storm drain locations receive heavy street litter flows during storm events and hydrodynamic separator inceptor units will capture it before entering the ocean and bay waters. In accordance with the OCTA Measure M2 Eligibility Guidelines, the City is obligated to include all projects with Measure M2 funds in the Measure M2 seven -year CIP. The current Measure M2 seven -year CIP for fiscal years 2013 -14 through 2019 -20 was previously adopted on June 11, 2013. At this time, Measure M2 competitive funds were not yet allocated for this project. Therefore, staff recommends changing the Measure M2 seven -year CIP for fiscal years 2013- 14 through 2019 -20 to include the Domingo Drive Litter Removal Project. At 10:00 A.M. on May 13, 2014, the City Clerk opened and read the following bids for this project: 11119 Low Green Building Corporation 2 GRFCO, Inc. 3 GCI Construction, Inc. 4 T.E. Roberts Incorporated 5 Bali Construction, Inc. TOTAL BID AMOUNT $ 909,410.00* $1,277,350.00 $1,312,559.00 $1,438,715.00 $1,972,244.00 ** W 6 Mike Prlich & Sons, Inc. $2,071,340.00 *Bid Withdrawn, as read amount $913,629.00 " "As read amount $1,972,245.00 On May 15, 2014, Green Building Corporation submitted a written request to withdraw their bid due to clerical errors (Attachment C). Staff reviewed the request and recommends relieving Green Building Corporation of their bid in accordance with Public Contract Code Section 5101. The second low total bidder, GRFCO, Inc., possesses a valid and current California State Contractors License Classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies including Huntington Beach, Santa Fe Springs, Fountain Valley, and Los Angeles County Sanitation District. GRFCO, Inc.'s total bid amount is approximately 17 percent above the Engineer's Estimate of $1,070,000. On May 23, 2014, Pierre Weakley from the Center for Contract Compliance contacted City staff to protest GRFCO, Inc.'s bid. In particular, he claimed GRFCO, Inc. operating under different company name, has a history of not paying employees prevailing wages and safety violations. Staff reviewed the documents and contacted other municipalities regarding recently completed projects and all stated GRFCO, Inc. is capable of completing the project. Many of the allegations against GRFCO, Inc. have not been resolved and currently the company is in good standing with the California Contractors State Licensing Board. The work necessary for the completion of this contract consists of procuring and installing five hydrodynamic separator interceptor units including the excavation, removal of existing improvements, backfilling and compaction, replacing asphalt or landscaping, and restoring pavement. Pursuant to the Contract Specifications, the Contractor will have 90 consecutive working days to complete the work. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to Section 15302(c) (Construction resulting in no expansion of facility capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Description Attachment A - Location Map Attachment B - Resolution No. 2013 -36 Attachment C - Green Building Corporation's Bid Withdraw Request dated May 15, 2014 79 ATTACHMENT A wFSr COAsT N�OHwAY W MAR VISTA DRIVE 0 O RNER CI AVENUE c_Z C O Q CH...... gmo kE E L/ HIGHO CH DE MAR m0` CNANNEI PLACE C/ //�, c2 NEWPORT -Al III N_J LL HYATI' =J� REGENCY BEGONIA d7 co �� PARK Q O 2 �lT co it - - - - -- i HYATT REGENCY YSIDE DRNE PARKING BA LOT � F,gST c OAST r�� tidy so �o NTS UP HAWDEN ROAD yy�� LEGEND CONSTRUCTION LIMITS STORM DRAIN CITY OF NEWPORT BEACH IMPROVEMENTS PUBLIC WORKS DEPARTMENT LOCATION MAP C -5551 6/10/14 ATTACHMENT B RESOLUTION NO. 2013 -36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING AND SUPPORTING THE SUBMISSION OF A GRANT PROPOSAL FOR FUNDING UNDER THE ORANGE COUNTY TRANSPORTATION AUTHORITY (OCTA) ENVIRONMENTAL CLEANUP, TIER 1 AND TIER 2 GRANT PROGRAM. WHEREAS, the Orange County Local Transportation Ordinance No. 3, dated July 24, 2006, known and cited as the Renewed Measure M Transportation Ordinance and Investment Plan, has announced funding available through the Environmental Cleanup Program to help protect Orange County beaches and waterways from transportation generated pollution (urban runoff) and improve overall water quality; and WHEREAS, the Environmental Cleanup, Tier 1 Grant Program consists of funding to purchase and install catch basin Best Management Practices (BMPs), such as screens, filters, inserts, trash collection devices and other "street- scale" low flow diversion projects; and WHEREAS, the Environmental Cleanup, Tier 2 Grant Program consists of funding to purchase and install large scale BMPs, such as trash collection devices, constructive wetlands, infiltration basins and low flow diversion projects; and WHEREAS, the Orange County Transportation Authority has established the procedures and criteria for reviewing proposals; and WHEREAS, the City of Newport Beach has developed a targeted program to reduce transportation generated pollution and improve water quality; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH DOES RESOLVE AS FOLLOWS: Section 1. The City Council has reviewed and supports the proposal, and hereby authorizes the City Manager or his designee to submit the proposal. RE Section 2. The City of Newport Beach is capable of providing the amount of funding and /or in -kind contributions, specified in the funding plan and agrees to provide necessary funding and /or in -kind contributions if awarded a grant. Section 3. If awarded a grant, the City Council (at a future meeting) will decide to accept the funds and work with OCTA to meet established deadlines. Section 4. This resolution shall become effective immediately upon its passage and adoption. I HEREBY CERTIFY that the foregoing resolution was duly and regularly adopted at a Regular Meeting of the City Council of the City of Newport Beach on this 23`� day of April, 2013. Keith D. Curry Mayor leilani 1. Brown, City Clerk m STATE OF CALIFORNIA } COUNTY OF ORANGE CITY OF NEWPORT BEACH } 1, Leilani 1. Brown, City Clerk of the City of Newport Beach, California, do hereby certify that the whole number of members of the City Council is seven; that the foregoing resolution, being Resolution No. 2013 -36 was duly and regularly introduced before and adopted by the City Council of said City at a regular meeting of said Council, duly and regularly held on the 23d day of April, 2013, and that the same was so passed and adopted by the following vote, to wit: Ayes: Gardner, Petros, Hill, Selich, Henn, Daigle, Mayor Curry Nays: None IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of said City this 20 day of April, 2013. 4" � S. Nw� City Clerk Newport Beach, California (Seal) RN ATTACHMENT C G�C'N. �niN Green Building Corporation ��ccN BUJ! LD Lic #919867 Tel: (818) 308 -6435 Fax: (818) 308 -6202 May 15, 2014 Mr. Peter Tauscher Project Manager City of Newport Beach 100 Civic Center Drive Newport Beach, CA 92660 RE: Storm Drain Improvements (Contract No 5551) Bid Opening Date of May 13'h Dear Mr. Tauscher: This letter is to serve as a formal notification that Green Building Corporation requests to withdraw our bid proposal submitted to the City of Newport Beach on the above referenced project. Upon further review of our bid, we have discovered a clerical error which altered the bid significantly. We regret any inconvenience this may have caused and if you should have any questions please do not hesitate to contact me at (818) 308 -6435. Sincerely' Fred Heidarian ' President Green Building Corporation 6913 Alcove Avenue. North Holovood, CA 91605 Visit us at wwrvgreenbuildingcorporation .com E,