HomeMy WebLinkAbout03 - Bayside Dr and Area Streets Rehabilitation NOCTO:
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ABSTRACT:
CITY OF
NEWPORT BEACH
City Council Staff Report
June 24, 2014
Agenda Item No. 3.
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
Alfred Castanon, Associate Civil Engineer
949 - 644 -3314
Bayside Drive and Area Streets Pavement Rehabilitation Project - Notice of
Completion and Acceptance of Contract No. 5212 (CAP13 -0003)
On November 12, 2013, City Council awarded Contract No. 5212, Bayside Drive and Area
Streets Pavement Rehabilitation Project to All American Asphalt, for a total contract cost of
$1,207,207.00 plus $120,000.00 allowance for contingencies. The required work is now
complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for
the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following accounts:
Account Description
Gas Tax
Contributions (Grant Funds)
Water Enterprise
Wastewater Enterprise
Account Number
7181- C2002061
7251- C2002061
7521- C2002061
7541- C2002061
Amount
$ 1,163,954.07
$ 81,600.00
$ 25,435.00
$ 53,350.00
Total:
DISCUSSION:
Overall Contract Cost /Time Summary
$ 1,324,339.07
The work necessary to complete this contract included replacing the existing sidewalk, curb
and gutter, curb access ramps, driveway approaches, removing the existing pavement, and re-
paving with new rubberized asphalt concrete for Bayside Drive (from El Paseo Drive to
Marguerite Avenue), Avocado Avenue (from East Coast Highway to San Joaquin Hills Road),
Harbor Island Drive and Harbor Island Road.
The contract is complete to the satisfaction of the Public Works Department. A summary of the
contract cost is as follows:
Original bid amount: $1,207,207.00
Actual cost of bid items constructed: $1,258,377.81
Total change orders: $ 65,961.26
Final contract cost: $1,324,339.07
The actual cost of bid items constructed was $51,170.81 more than the original bid amount due
to more concrete needing replacement than originally estimated. The final contract cost was
approximately 9.7 percent above the original bid amount with three change orders totaling
$65,961.26. The change orders included additional concrete replacement at Bayside Drive;
along with tree removals, irrigation and median work at Harbor Island Road, delay costs due to
coordination efforts with the Balboa Yacht Club to assist with their on -site reconstruction, and
the reconstruction of the Pacific Coast Highway and Avocado Avenue pork -chop median, which
included traffic signal modifications and three new handicap access ramps. Additionally, the
paving work for Bayside Drive was delayed 4 weeks in order to allow a separate city contractor
to complete water main work associated with the Corona Del Mar Transmission Main
Improvement project. Grant Funding was provided by an award from the California
Department of Resources Recycling and Recovery (CalRecycle) for the use of recycled rubber
from tires into the asphalt pavement.
Actual
Awarded
Final Cost at
Contingency
Contract
% Due to
% Due to
Contract Amount
Completion
Allowance
Change
g
Directed
Unforeseen
Change
Change
$1,207,207.00
$1,324,339.07
10% or less
+9.7%
100%
0%
Actual Time
Allowed Contract Time (days)
45
0
Under ( -) or Over ( +)
The work necessary to complete this contract included replacing the existing sidewalk, curb
and gutter, curb access ramps, driveway approaches, removing the existing pavement, and re-
paving with new rubberized asphalt concrete for Bayside Drive (from El Paseo Drive to
Marguerite Avenue), Avocado Avenue (from East Coast Highway to San Joaquin Hills Road),
Harbor Island Drive and Harbor Island Road.
The contract is complete to the satisfaction of the Public Works Department. A summary of the
contract cost is as follows:
Original bid amount: $1,207,207.00
Actual cost of bid items constructed: $1,258,377.81
Total change orders: $ 65,961.26
Final contract cost: $1,324,339.07
The actual cost of bid items constructed was $51,170.81 more than the original bid amount due
to more concrete needing replacement than originally estimated. The final contract cost was
approximately 9.7 percent above the original bid amount with three change orders totaling
$65,961.26. The change orders included additional concrete replacement at Bayside Drive;
along with tree removals, irrigation and median work at Harbor Island Road, delay costs due to
coordination efforts with the Balboa Yacht Club to assist with their on -site reconstruction, and
the reconstruction of the Pacific Coast Highway and Avocado Avenue pork -chop median, which
included traffic signal modifications and three new handicap access ramps. Additionally, the
paving work for Bayside Drive was delayed 4 weeks in order to allow a separate city contractor
to complete water main work associated with the Corona Del Mar Transmission Main
Improvement project. Grant Funding was provided by an award from the California
Department of Resources Recycling and Recovery (CalRecycle) for the use of recycled rubber
from tires into the asphalt pavement.
A summary of the project schedule is as follows:
;Estimated Completion Date per 2013 Baseline Schedule February 21, 2014
Project Awarded for Construction November 12, 2013
!Contract Completion Date with Approved Extensions May 22, 2014
Actual Substantial Construction Completion Date (April 18, 2014
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quad ity Act ( "CEQA ") pursuant to Section
15301(c). This exemption covers the minor alteration of existing public facilities with negligible expansion of the
faci I ities i n areas that are not environmentally sensitive.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Proiect Location Maps
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PUBLIC WORKS DEPARTMENT
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LOCATION MAP C -5212 06/24/2014