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HomeMy WebLinkAbout2014-06-11_BVAC_AgendaCommittee Members: CITY OF NEWPORT BEACH BALBOA VILLAGE ADVISORY COMMITTEE AGENDA ExplorOcean 600 East Bay Avenue Wednesday, June 11, 2014 - 4:00 PM Michael Henn, Council Member (Chair) Tony Petros, Council Member Gloria Oakes, Balboa Peninsula Point Association Ralph Rodheim, Balboa Village Merchant Association Member Grace Dove, Central Newport Beach Community Association Tom Pollack, ExplorOcean Representative Jim Stratton, At -Large Representative Staff Members: Kimberly Brandt, Community Development Director Brenda Wisneski, Deputy Community Development Director Tony Brine, City Traffic Engineer Fern Nueno, Associate Planner CALL MEETING TO ORDER PUBLIC COMMENT ON NON -AGENDIZED ITEMS (comments limited to 3 minutes) III. ITEMS FOR REVIEW MINUTES OF MAY 14, 2014 (ATTACHMENT 1) Recommended Action: Approve May 14, 2014 Minutes 2. VILLAGE MAINTENANCE ACTION PLAN (ATTACHMENT 2) Recommended Action: Receive and file 3. INTEGRATED IMPROVEMENT PLAN (Design Guidelines, Streetscape and Wayfinding) (ATTACHMENT 3) Recommended Action: Conduct Roundtable Discussion with RRM Design IV. PUBLIC COMMENT V. ADJOURNMENT (Meeting End Time: 5:30 p.m.) Next Meeting Date: Wednesday, July 09, 2014, 4:00 p.m. to 5:30 p.m. Please refer to the City Website, http:// www .newportbeachca.gov /index.aspx ?page =2196, for additional information regarding the Balboa Village Advisory Committee. AN AGENDA FOR THIS MEETING HAS BEEN POSTED AT LEAST 72 HOURS IN ADVANCE OF THE MEETING AND THE PUBLIC IS ALLOWED TO COMMENT ON AGENDA ITEMS. IT IS THE INTENTION OF THE CITY OF NEWPORT BEACH TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT (ADA) IN ALL RESPECTS. IF, AS AN ATTENDEE OR A PARTICIPANT AT THIS MEETING, YOU WILL NEED SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED, THE CITY OF NEWPORT BEACH WILL ATTEMPT TO ACCOMMODATE YOU IN EVERY REASONABLE MANNER. PLEASE CONTACT LEILANI BROWN, CITY CLERK, AT LEAST 72 HOURS PRIOR TO THE MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE (949- 644 -3005 OR cityclerk @newportbeachca.gov ). NTENTIONALLY BLANK PAGE 0 NEWPORT BEACH U cq�� Fo RN�P ITEM TITLE: MINUTES OF MAY 14, 2014 (ATTACHMENT 1) ITEM SUMMARY: Recommended Action: Approve May 14, 2014 Minutes ATTACHMENTS: Description DRAFT MINUTES OF MAY 14, 2014 S NTENTIONALLY BLANK PAGE Iwo CITY OF NEWPORT BEACH BALBOA VILLAGE ADVISORY COMMITTEE MINUTES Location: ExplorOcean 600 East Bay Avenue Wednesday, May 14, 2014 - 4:00 p.m. to 5:30 p.m. I. Call Meeting to Order Chair Henn called the meeting to order at 4:00 p.m. The following persons were in attendance: Balboa Village Advisory Committee Members: Michael Henn, Council Member (Chair) Grace Dove, Central Newport Beach Community Association Tom Pollack, ExplorOcean Representative Jim Stratton, At -Large Representative Ralph Rodheim, Balboa Village Merchant Association Member Absent: Tony Petros, Council Member Gloria Oakes, Balboa Peninsula Point Association Staff Members: Kimberly Brandt, Community Development Director Brenda Wisneski, Deputy Community Development Director Tony Brine, City Traffic Engineer Fern Nueno, Associate Planner II. Public Comment on Non - Agendized Items Interested parties were invited to address the Committee on Non - Agendized Items. Jim Mosher stated that the purpose of the agenda is to let people know if a topic of interest to them will be discussed and he does not know what Item 3 refers to. He also reported on the City Manager's Newsletter which is available on the City's website. He stated pursuant to the Newsletter the plans for ExplorOcean had been received by the Planning Division. He suggested the Committee agendize ExplorOcean as an item so people can understand what the proposal is. Chair Henn asked for an overview of the ExplorOcean project. Deputy Community Development Director, Brenda Wisneski briefed the Committee on the Parking Management Program and stated public hearings will occur before the Planning Commission and City Council in August and September, 2014. She confirmed the plan will include reorganization of the reserve accounts and identification of funding. Discussion ensued regarding conducting a public meeting with homeowner's associations, Planning Commission, and City Council and providing additional documentation to the Committee. Ms. Wisneski provided an update on the establishment of an alley dining area and Committee Member Rodheim provided an update on the Sliding Door Cafe. Alcoholic Beverage Control (ABC) requirements were discussed and Associate Planner, Fern Nueno indicated she would contact the ABC and clarify what the requirements were. The entry archway was discussed and Chair Henn stated it would be included in the budget for the coming year. He further stated he was very appreciative of staff. Alison Ryffel stated the Village does not look like a village. She commended the arborist who planted the trees along Balboa Boulevard and stated the trees along Main Street look terrible. She recommended bringing in an arborist. Chair Henn stated landscaping was part of the master plan and that the Capital Improvements budget includes design money to re -do the median landscaping from 32nd Street to the Village. There being no one further wishing to address the Committee, Chair Henn closed the Public Comment on Non - Agenda Items portion of the meeting. III. Items for Review 1. Approval of Minutes Recommended Action: Approve April 9, 2014 Minutes Chair Henn stated Jim Mosher had submitted changes to the minutes. Action: Committee Member Rodheim moved to approve the minutes of the April 9, 2014 meeting as amended, Committee Member Pollack seconded the motion; which carried unanimously. 2. Update on Village Maintenance Recommended Action: Receive and file Chair Henn introduced the item and deferred to Deputy Community Development Director, Brenda Wisneski for a presentation. Ms. Wisneski stated that Committee Members and staff from the maintenance division did a walkabout through the Village to identify concerns. Those concerns were better steam cleaning and replacement of trashcans. Maintenance will be replacing complete trashcans as well as the lids to many trashcans. Steam cleaning has been performed and it was acknowledged that the streets look much better after the cleaning. Committee Member Rodheim thanked staff and 0 stated there was a maintenance challenge and within days staff took care of it. Chair Henn requested a Receive and File relating to maintenance cycles so the Committee can see what the changes were and have a record of what the plan is now. Ms. Wisneski stated the outstanding issue is how many additional trashcans need to be replaced. Chair Henn encouraged staff to be more aggressive rather than less. Committee Member Stratton suggested routine street washing year round. Ms. Wisneski stated it is done "as- needed" during winter. Chair Henn suggested making this an Action Item for the next meeting and asked staff to come back with specifics including open items so the Committee can make recommendations. Ms. Wisneski reported that the boardwalk is a public easement and there are benches, tables and trashcans that the City does not replace because those items are on private property. She asked if that was an opportunity for the City to step in and replace those items. Action: The Committee discussed the Village Maintenance and requested that this item be brought back at the next meeting for the Committee to make recommendations on any remaining open items. 3. Update on Solicitation for Proposals for Integrated Improvements Recommended Action: Receive and file Deputy Community Development Director, Brenda Wisneski updated the Committee on a Request for Proposals requesting expertise to help the City develop a revised streetscape plan, revised design guidelines, and revised sign program. Five (5) responses were received and will be reviewed in the next week and a team will be selected to bring those items to the Committee. She indicated the Bicycle Committee comments will be incorporated into the plan where necessary. Discussion ensued about ensuring the residents are informed and are part of the Village plan, as they are needed in order for the Village to be successful. 4. Facade Improvement Program Options Recommended Action: Review program components. Provide direction for next steps. Associate Planner, Fern Nueno summarized the program for the Committee. She explained the first tier is the minor improvements including signs, painting, awnings; and tier two (2) is major exterior improvements including facade extension and re -doing structural components. She spoke about identifying priority blocks. Further, Ms. Nueno stated that funding will be through a combination of community development block grants and the general fund. Staff will provide outreach to property owners and tenants, provide assistance with applications, administer the program, and evaluate it to see if any changes need to take place. 7 Chair Henn stated he was impressed with the detail and logical approach. With regard to tier one (1), Committee Member Pollack commented the plan was well thought out and a good starting point. Committee Member Dove asked if there was a design committee. Ms. Nueno responded the design guidelines are being revamped so every project will be reviewed by staff for consistency with the guidelines. With regard to the priority block, Chair Henn stated he was nervous about 100 percent of the grant money being provided upon project approval with return of remaining balance. Ms. Nueno responded that some people do not have the money or do not want to put the money up front, so providing them the full cost upfront will ensure that people take advantage of the program. She further stated staff will work with the City Attorney's Office on the contracts to guarantee the money back at the end. Chair Henn requested to have more control over the money. Ms. Wisneski suggested having people submit proposals prior to grant application. Committee Members and staff discussed potential checks and balances and staging payments. Bill Dildine discussed contractor limits and instituting a voucher system. Chair Henn commented that staff needs to find a balance. With regard to tier two (2), Committee Member Rodheim was concerned about the 100% up front. Community Development Director, Kim Brandt suggested having one priority block at a time to get more bang for the buck. Committee Member Dove commented that the word "block" sounds like a physical block, not a block of work, and the suggestion was made to use "Priority Street Area" instead of block. In response to an inquiry, Ms. Nueno explained that if an owner does not want to participate, there is no way to force them but part of the outreach program is to let owners know this is free money available for improvements. Chair Henn asked about the linear feet categories relating to frontage. Ms. Nueno stated most of the properties on Balboa Boulevard belong to the 25 -50 feet category with a few in the 50 -75 feet category. Ms. Brandt suggested color- coding a map showing how the parcels fall within the ranges. Chair Henn stated that CDBG and general funds have been identified and questioned if funds were coming out of parking revenue and the parking benefit district. Ms. Nueno responded that she understood parking money would go toward public street improvements but she could look into using those funds. Committee Member Rodheim stated he thought the parking funds were to advertise the Village, improve streetscapes, and construct an archway along with other improvements that would benefit the general Village. Committee Member Rodheim commented that as the Village looks better, people will take better care of it. Chair Henn stated communities that are well cared for tend to be safer. Committee Member Pollack talked about the curbs in the Village and commented that they are beat up and could use an upgrade and commented on a transformer box that is making a lot of noise. Bill Dildine commented about application criteria and prevailing wages and asked where �O the money was coming from. Chair Henn stated he thought there was a maintenance exception for prevailing wages. Chair Henn stated the next step would be a target date for completion for recommendations and approval by City Council. Ms. Nueno stated that at a future meeting the Committee will be presented with a final Facade Improvement Program with a map of the area showing the lot frontage as a Receive and File item, and that the goal is to take everything as a package to City Council in August 2014. Action: The Committee discussed the Facade Improvement Program, commented on various components, and concurred with the presented information. The Program and a map of the area will be brought back to the Committee as a Receive and File item. IV. Public Comment Tom Pollack, ExplorOcean Representative, discussed the Sustainable Seafood Fest and lecture series. Committee Member Pollack briefly described the ExplorOcean project that was submitted to the City. He discussed a Coastal Commission grant and that this project could be a catalyst for Village revitalization. Committee Member Rodheim mentioned the annual Balboa Village Merchant Association meeting. There being no one wishing to address the Committee, Chair Henn closed the Public Comment portion of the meeting. V. Adjournment There being no further business to come before the Balboa Village Advisory Committee, Chair Henn adjourned the meeting at 5:19 p.m. Next Meeting Date: Wednesday, June 11, 2014 - 4:00 p.m. to 5:30 p.m. G NTENTIONALLY BLANK PAGE -o 0 NEWPORT BEACH U cq�� Fo RN�P ITEM TITLE: VILLAGE MAINTENANCE ACTION PLAN (ATTACHMENT 2) ITEM SUMMARY: Recommended Action: Receive and file ATTACHMENTS: Description VILLAGE MAINTENANCE ACTION PLAN Z- NTENTIONALLY BLANK PAGE 12 Balboa Village Maintenance Action Plan BVAC Review —June 11, 2014 Action Proposed Frequency and Changes Current Budget Fiscal Year 2014/2015 Streetscape Plan Sidewalks and Boardwalk Fun Zone boardwalk area (Adams Street to A Street) Assume maintenance XX Balboa Village maintenance area (Edgewater PI to Ocean Front including Pier —Adams St to A St) Weekly in summer Balboa Blvd. (Main to Palm); Main Street; Palm south of Bay; Bay Boardwalk Weekly in non - summer Other areas not specified above As needed in non - summer Additional steam cleaning for special events Prior to Special Events Inspection Weekly Trash receptacles Empty Daily XX Paint des nef-r �(replacement is better) Initially paint ^" Replace designer lids (41 lids) Replace all Ordered Repair As needed XX Replace plastic receptacles with stenciled kelp designer concrete receptacles Replace all 12 Ordered Replace all remaining non - designer receptacles with stenciled kelp designer concrete receptacles Replace all (40) XX Provide new or relocated receptacles in "hot spot" locations along the Bay Front boardwalk and East Bay Avenue from Adams Street to Main Street Add up to 13 receptacles XX Plants and Containers Watering Daily (summer) 2x /week (non- summer) XX Install new plant material Hanging pots replaced by BVMA XX Paint ceramic planters that need to be touched up Paint all 23 XX Replace black ceramic planters with terra cotta Replace all 23 XX Plant material maintenance Ongoing Special Events /Miscellaneous Additional street sweeping for special events Ongoing Consideration for street slurry seal prior to the BID Newport to Ensenada Launch Party chalk festival event (Strata dell Arte) Consider in Future $0.10 - 0.20 /sf Add power outlets to light standards for holiday decor Completed I3 NTENTIONALLY BLANK PAGE i4 0 NEWPORT BEACH U cq�� Fo RN�P ITEM TITLE: INTEGRATED IMPROVEMENT PLAN (Design Guidelines, Streetscape and Wayfinding) (ATTACHMENT 3) ITEM SUMMARY: Recommended Action: Conduct Roundtable Discussion with RRM Design ATTACHMENTS: Description INTEGRATED IMPROVEMENT PLAN MEMORANDUM Z� NTENTIONALLY BLANK PAGE 10 Memorandum CITY OF NEWPORT BEACH COMMUNITY DEVELOPMENT DEPARTMENT 100 CIVIC CENTER DRIVE NEWPORT BEACH, CA 92660 (949)644-3297 To: Balboa Village Advisory Committee From: Brenda Wisneski, Deputy Community Development Director Date: June 11, 2014 Re: Integrated Improvement Plan The City has retained RRM Design Group to update the Balboa Village Design Guidelines, renew the Village streetscape and create a wayfinding sign program to better direct visitors to parking and other destinations in the Village. Attached is the scope of work for completing each project component. Representatives from RRM will join our June 11th meeting to review their approach and gain additional insight from the BVAC. Following the general overview, the RRM team will facilitate a roundtable discussion to quickly gain insight into the area and develop ideas for moving forward. As reflected in the attached schedule, the project is on a fast track. monthly BVAC meetings to present their progress and gain input. the concepts will be presented to the City Council in October. Attachments: 1. RRM Scope of Work 2. Proposed Schedule RRM anticipates attending the If everything goes as planned, 17 NTENTIONALLY BLANK PAGE WO Proposal - Methodology Task 1: OUTREACH (AC meetings are on the second Wednesday of the month) Task 1.1: Kickoff Meeting and Site Tour The consultant team will prepare for and conduct an initial kick -off meeting with City staff. This task will include the following: • Obtain client - supplied maps, documents, and related information • Review of project objectives, scope of work, and project timeline • Identification of key project contacts and information exchange • Identification of potential stakeholder interviewees • Discussion of general problems, hot spots, and issues to be focused on during the project • Identification of optimal working relationship, in terms of receipt and review of materials, turnaround times, etc. • Discussion of public outreach strategy • Discussion of document and product format, organization, and graphic quality presentation • Tour of Balboa Village with staff Deliverable Products: • Pre - meeting list of data needs • Prepare for and attend kick -off meeting Task 1.2: BVAC Meeting No. 1 — Visioning, Issue Identification, and Visual Preference Survey (June) RRM and Graphic Solutions will engage the Balboa Village Advisory Committee (BVAC) in a collaborative and interactive working session. The purpose of the meeting will be to solicit input from the Committee related to the goals of the project, the vision for the future of Balboa Village, identifying the character - defining elements and architectural styles within Balboa Village, and discussing streetscape and wayfinding ideas. This meeting will likely be structured in two parts. In the first portion of the meeting, BVAC participants will be guided through the background, objectives, and timeline of the planning effort. The second portion of the meeting will be devoted to a visual preference survey, wherein RRM will display contrasting images; participants will be asked to state which images they prefer using interactive computer software. Deliverable Products: • Prepare meeting agenda, materials, and facilitate the meeting • City staff will be responsible for meeting logistics, notification, microphones, refreshments, and advertisement City of Newport Beach I Balboa Village Design Guidelines, Streetscape Improvement Plan & Wayfinding Signage Program 11 �9 Proposal - Methodology Task 1.3: BVAC Meeting No. 2 - Concepts (July) RRM will facilitate a second meeting with the BVAC to present and gather feedback on preliminary streetscape and wayfinding design concepts. Participants will be asked to provide close grained feedback on initial concepts and alternatives. A draft of the Design Guidelines document will be provided in advance of the meeting for BVAC review and comment. Deliverable Products: • Prepare meeting agenda, materials, and facilitate the meeting • City staff will be responsible for meeting logistics, notification, microphones, refreshments, and advertisement Task 1.4: BVAC Meeting No. 3 — Concept Refinement (August) RRM will facilitate a third meeting with the BVAC to present and gather feedback on the refined streetscape and wayfinding design concepts. Participants will be asked to provide close - grained feedback on initial concepts and alternatives. An update on the Design Guidelines will also be provided at this meeting. Deliverable Products: • Prepare meeting agenda, materials, and facilitate the meeting • City staff will be responsible for meeting logistics, notification, microphones, refreshments, and advertisement Task 1.5: BVAC Meeting No. 4 — Final Concepts (September) RRM will facilitate a final meeting with the BVAC to present final streetscape and wayfinding design concepts and the Design Guidelines document. Deliverable Products: • Prepare meeting agenda, materials, and facilitate the meeting • City staff will be responsible for meeting logistics, notification, microphones, refreshments, and advertisement Task 0.1: Optional Hearing Attendance After the preparation of the Public Draft of the Design Guidelines, RRM is available to attend and present to the Planning Commission and /or City Council as needed. The purpose of this hearing is to review the key elements of the Design Review Guidelines and to get feedback. Deliverable Products: • RRM will prepare for and present at one (1) Planning Commission or City Council Hearing • City staff will be responsible for meeting notification and logistics 12 rrmdesigngroup Ili creating environments people enjoy' 20 Proposal - Methodology Task 2: DESIGN GUIDELINES The City of Newport Beach has requested RRM to revise the existing Balboa Village Design Guidelines that were adopted in 2002. The City has indicated that the revision will focus on the following three components to be expanded on or updated: 1. Focus on the Building Character and definition of Architectural Style section. Provide additional detail on which architectural styles are appropriate and meaningful for Balboa Village. 2. Update the graphic formatting and overall look of the Design Guidelines document. 3. Expand on the graphics and provide additional suggestions for the Fagade Improvement section that can be implemented for existing buildings. Provide new "Before- and - After" case studies that will provide guidance for building remodels. The existing Balboa Village Design Guidelines are over 10 years old and need to be updated to address current issues and maximize the potential to upgrade building exteriors. The revised design guidelines will provide the necessary guidance and vision to continue improving the Village image over the next decade. The guidelines will strive to instill and strengthen the unique character and attributes that give Balboa Village a great sense of place. Task 2.1: Conduct Background Research As a first step in the process, RRM will review all data that is relevant to the area (to be provided by the City), including mapping information, General Plan policies, Zoning Code, development standards, existing Design Guidelines, ULI TAP Report, parking analysis, and other planning efforts that have a bearing in the Village. The primary effort here is to harness the wealth of existing data that can be used in the process of updating the existing document. Deliverable Products: • Review and gather data as described above Task 2.2: Redline Existing Design Guidelines Following the review of existing data, the project team will review the existing Design Guidelines, providing feedback in the form of highlights, strikethrough, and other hand written comments. The purpose of this task is to clearly identify with staff what elements of the existing Design Guidelines are still valid and which need the most editing or updating. This will also provide an opportunity to discuss document format, organization, and graphic quality presentation. Deliverable Products: • One (1) scanned copy of the Existing Design Guidelines with RRM's comments /edits City of Newport Beach I Balboa Village Design Guidelines, Streetscape Improvement Plan & Wayfinding Signage Program 13 2- Proposal - Methodology Task 2.3: Facade Improvement Sketches RRM will work with City staff to select four case study examples of Fa4ade Improvements. Two will focus on cosmetic improvements with little structural ramifications (simple improvements that are low cost, but high impact). The other two fagade improvement case studies will focus on a more significant remodel with potential increased uses or square footage, structural changes, and a higher level investment on the building owner. The case studies are intended to inform and provide design examples that illustrate concepts contained within the Design Guidelines. Deliverable Products: • Four (4) Case Study Fagade Improvement elevations or sketches to be incorporated into the Design Guidelines Task 2.4: Administrative Draft Design Guidelines Document Based on the input from previous tasks, RRM will prepare the Design Guidelines, which will contain pictorial and verbal descriptions of Character, Framework, Design Principles, and Building Design Guidelines. It is intended to be used as a tool by developers, designers, architects, and design review personnel to achieve high - quality architectural and urban design that is compatible with and complementary to the existing Balboa Village development. The document will include guidelines, graphics, maps, before - and -after exhibits, and good /bad examples depicted with photographs to satisfy the following objectives: 1. Clearly describe, in a print format with graphics and text, Balboa Village's policies and expectations for building and site design. It is assumed that RRM will build upon the existing policies and guidelines. Anticipated sections of the Design Guidelines include: Introduction, Character, Framework, Design Principles, Site Design, Building Design, and specifics on Facade Renovation Concepts. 2. Provide innovative design approaches for Facade Improvement Concepts to existing building stock within Balboa Village to guide future development and avoid design problems (see Task 2.3 above). 3. Focus on Architectural Character and Style, with specific examples and drawings delineating what is appropriate for Balboa Village, such as massing, roof design, doors and window details, ornamentation, lighting, and color and finish details. 4. Result in a graphic- intensive document, utilizing photos, supplemented with hand -drawn sketches and illustrations. The Design Guidelines will include recommendations of character, scale, color, and architectural elements to bring cohesiveness to the community in a way that leaves room for individual design expression within certain parameters. Deliverable Products: • The RRM team will assemble the Design Guidelines Administrative Draft and produce one (1) electronic copy • This draft is for in -house administrative review only and will be refined in the Screencheck Draft 14 rrmdesigngroup Ili creating environments people enjoy' 22 Proposal - Methodology Task 2.5: Screencheck Draft for BVAC Review Following RRM's submittal of the Administrative Draft, City staff will be asked to provide comments in one consolidated set of redlined comments. RRM will then produce a Screencheck Draft of the Design Guidelines for final staff review and comment prior to presenting the document to the BVAC. Deliverable Products: • City will provide one (1) consolidated marked -up, redline version of all Administrative Draft comments and RRM will make such revisions • RRM will provide one (1) electronic copy of the Screencheck Draft Design Guidelines Task 2.6: Public Draft (Including BVAC Recommendations) Based on review and comments provided by BVAC, as well as discussions with staff, RRM will revise the text and graphics of the document and prepare the Public draft of the documents. Deliverable Products: • Revise Design Guidelines and deliver one (1) electronic version of the document Task 2.7: Final Draft Following the feedback received from the public and the BVAC on the Public Draft, RRM will make the final edits and modifications to the document. It is assumed that one set of revisions will be made to the document, incorporating both the public, BVAC, and Planning Commission's input. Deliverable Products: • Make final edits and produce one (1) electronic format on CD Task 3: STREETSCAPE MASTER PLANS RRM will develop a Conceptual Streetscape Design Plan for Edgewater Place, Bay Avenue, and East Balboa Boulevard, between Adams Street and "A" Street; and for Adams, Palm, Washington, Main and "A" Streets, between Edgewater Place and Newport Balboa Bike Trail. Streetscapes and public spaces must successfully blend function (streets must convey traffic) and decorative amenities for accommodation of pedestrians. Concepts may include recommendations for the following Balboa Village amenities: • Sidewalks and waterfront boardwalk that accommodate large groups • Upgraded Ferry Boat landing to recognize this gateway and create a sense of arrival • Comfortable seating and nooks for sitting and people watching • Cohesive sidewalk and street paving themes and landscaping, for enhancing identity and softening street edges for pedestrians • Decorative street walls and lighting to update and further distinguish the area • Bike parking /corrals • Identification of places to integrate public art • Planting material and shade trees that do not inhibit pedestrian movement City of Newport Beach I Balboa Village Design Guidelines, Streetscape Improvement Plan & Wayfinding Signage Program 15 2S Proposal - Methodology Task 3.1: Data Collection /Existing Conditions RRM will review all data that is relevant to the area (to be provided by the City), including mapping information, existing Design Guidelines, ULI TAP Report, parking analysis, previous engineering studies, historic maps and drawings, OC County data, traffic studies for streets in the Project Area, as -built drawings, underground and /or overhead public utility maps, standard City details and specifications, previous concept design exhibits for adjacent streets, etc. Our design team will review this data for completeness and may request additional information from the City, as necessary, to assist in the project area's opportunities and constraints exhibit. This data will be useful in identifying the physical, jurisdictional, and land use constraints of the streetscape sites, and will play a critical role in assessing all aspects of the streetscape's design. Deliverable Products: • Review and gather data as described above Task 3.2: Document Review /Opportunities and Constraints RRM will assess the area's physical features within Balboa Village to form the basis of an Opportunities and Constraints Map, and we will provide a written assessment of certain items that do not lend themselves to mapping symbols. Deliverable Products: • Opportunities and Constraints Exhibit Task 3.3: Public Works and City Maintenance Meetings RRM will meet and confer with the City Public Works and Maintenance representatives to address key issues relevant to the planning process. We anticipate meetings to be held during the opportunities and constraints plan development. The meetings are anticipated to be conducted on the same day, back -to -back or combined, to ensure the input from the staff participants will yield collaborative solutions. Input gathered will be incorporated into the opportunities and constraints plan and conceptual streetscape and multi-modal plan, outlined in Task 3.4. It may be helpful to also include police and fire department representatives to gain their insight and incorporate design solutions, which support their needs. Deliverable Products: • Prepare for and attend one (1) meeting with Public Works and one (1) meeting with Maintenance Task 3A Conceptual Streetscape Plans RRM will develop Conceptual Streetscape Design Plans for Edgewater Place, Bay Avenue, and East Balboa Boulevard, between Adams Street and "A" Street; and Adams, Palm, Washington, Main and "A" Streets, between Edgewater Place and Newport Balboa Bike Trail. Concepts will promote a unique identity for Balboa Village, blending historic elements and adjacent street improvements. The plans will clearly locate and illustrate such things as sidewalk uniformity, seating areas, bike facilities, parking and lane configuration concepts, landscaping, street trees, traffic calming measures, and pedestrian crossing enhancement opportunities. 16 rrmdesigngroup Ili creating environments people enjoy' 24- Proposal - Methodology The layout will be communicated through plan graphics, along with a loose perspective character sketch for each concept option to help communicate the "feel" of the overall street experience. The vantage points of each of the perspective sketches will be selected by RRM to best represent the design variations. Deliverable Products: • Conceptual Streetscape Design Plan package with up to two (2) design variations for typical intersection treatments and street section views Task 3.5: Concept Plan Refinement and Cost Estimates With refinement ideas in hand from the BVAC Meeting #3, and design direction from City staff, RRM will prepare the refined Streetscape Concept Design Plans. The plans will "polish" the rough concepts and ideas developed in Task 3.4. RRM will explore the most creative design solutions to ensure the streetscape design is innovative, sound, and incorporates the uniqueness of Balboa Village. Refined concepts will be communicated through plan graphics, street elevations, and two (2) perspective character sketches to clearly illustrate the streetscape design from a pedestrian's point of view. Street furnishings, street trees, shrubs, and other streetscape improvement elements will also be included in the exhibits. Deliverable Products: • Refined Conceptual Streetscape Design Plan package and cost estimates Task 3.6: Final Concept Plans and Cost Estimate RRM will prepare the Final Streetscape Concept Plans, along with cost estimate refinements, in preparation for presentation to the BVAC. RRM will prepare the final master plan graphic, which will finalize the sketches prepared in Task 3.5 for inclusion in the Master Plan Report. RRM will also coordinate with wayfinding design consultant to include the proposed gateway sign, public parking signs, and other elements of the sign program into the streetscape master plan elements. Deliverable Products: • One (1) color Final Master Plan graphic, up to four (4) final sketches, cost estimates Task 3.7: Phasing Plan RRM will prepare the project phasing plan using the final design elements and cost estimates. The phased projects will be outlined to best prioritize Capital Improvement projects and applicable grant- funding programs for multi-modal transportation, healthy communities, and urban runoff - related categories. Deliverable Products: • One (1) phasing and implementation plan exhibit and memorandum City of Newport Beach I Balboa Village Design Guidelines, Streetscape Improvement Plan & Wayfinding Signage Program 17 215 Proposal - Methodology Task 4: WAYFINDING Task 4.1: Planning and Research Graphic Solutions will review maps, master plans, landscape and grading plans, and related materials relevant to the Balboa Village project area. Graphics Solutions will research and review applicable City sign regulations /processing methods, any existing signage program /criteria, and will research imaging and theming appropriate to the character of the project. Deliverable Products: • Review and gather data as described above Task 4.2: Concept Design Graphic Solutions will provide a conceptual plan identifying proposed sign types, sizes and locations and develop concept designs reflecting recommended treatments for the following elements: • Directionals (parking and vehicular and pedestrian- oriented) • Directories • Overhead Entry Sign spanning Balboa Boulevard Concepts will be typical only for purposes of establishing a comprehensive program of design solutions appropriate to the project. Solutions are to include indications for sizes, materials, colors, lighting and 'schematic' sign locations. Following the second BVAC meeting, Graphic Solutions will make on round of revisions to the concept designs. Budgetary estimates for treated elements will also be included. Prior to the forth meeting with the BVAC, Graphic Solutions will forward final concepts, which will be consistent with and reinforce the character of Balboa Village. Deliverable Products: • One (1) color Wayfinding Concept Design Package and one (1) set of revisions graphic is rrmdesigngroup Ili creating environments people enjoy' 20 Balboa Village Design Guidelines, Streetscape Improvement Plan and Wayfinding Signage Program Project Schedule May 5, 2014 - Task duration City review • Meeting • Meeting date change 27