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HomeMy WebLinkAbout2.0 - Draft MinutesNEWPORT BEACH PLANNING COMMISSION MINUTES kyj U VI. CITY OF NEWPORT BEACH PLANNING COMMISSION MINUTES Council Chambers — 100 Civic Center Drive Thursday, June 19, 2014 REGULAR MEETING 6:30 p.m. CALL TO ORDER - The meeting was called to order at 6:30 p.m. PLEDGE OF ALLEGIANCE — Planning Technician Jason Van Patten ROLL CALL PRESENT: Ameri, Brown, Hillgren, Kramer, Lawler, Myers, and Tucker ABSENT: None Staff Present: Brenda Wisneski, Deputy Director, Attorney; Tony Brine, City Traffic Engineer; Jason Planner; Brittany Ramirez, Administrative Support Specialist PUBLIC COMMENTS Community Development; Leonie Van Patten, Planning Technician; Technician; and Marlene Burns, 6/19/14 Mulvihill, Assistant City Fern Nueno, Associate Administrative Support Chair Hillgren invited those interested in addressing the Planning Commission on items not on the agenda, to do so at this time. Seeing no one wishing to address the Planning Commission, Chair Hillgren closed public comments. REQUEST FOR CONTINUANCES - None CONSENT ITEMS ITEM NO. 1 MINUTES A. STUDY SESSION MEETING MINUTES OF JUNE 5, 2014 Vice Chair Tucker noted corrections submitted by Mr. Jim Mosher. Chair Hillgren opened public comments. Seeing none, Chair Hillgren closed public comments. Motion made by Vice Chair Tucker and seconded by Commissioner Myers and carried (4 — 3) to approve the study session meeting minutes of June 5, 2014, as corrected. AYES: NOES: ABSTENTIONS: ABSENT: Ameri, Kramer, None Brown, Hillgren None Myers, and Tucker and Lawler B. REGULAR MEETING MINUTES OF JUNE 5, 2014 Vice Chair Tucker noted corrections submitted by Vice Chair Tucker, Commissioner Myers, Chair Hillgren, and Mr. Jim Mosher. Chair Hillgren opened public comments. Seeing none, Chair Hillgren closed public comments. Page 1 of 4 NEWPORT BEACH PLANNING COMMISSION MINUTES 6/19/14 Motion made by Vice Chair Tucker and seconded by Commissioner Ameri and carried (4 — 3) to approve the regular meeting minutes of June 5, 2014, as corrected. AYES: Ameri, Hillgren, Kramer, and Tucker NOES: None ABSTENTIONS: Brown, Lawler, and Myers ABSENT: None VII. PUBLIC HEARING ITEMS ITEM NO.2 108 11TH SETBACK DETERMINATION (PA2014 -070) Site Location: 108 11th Street Planning Technician Jason Van Patten provided a PowerPoint presentation address subject property, existing conditions, Code - required setbacks, proposed setbacks, com on the block, findings, FAR and a proposal to reorient third -floor setbacks as well as recc Discussion followed regarding the setbacks along 1 story structure along West Balboa. Chair Hillgren opened the Public Hearing. Jim Mosher questioned whether the setbacks are ty See no other speakers; Chair Hillgren closed the Pu ,,,y. text to the aa. the location of the ility with typical lots a three- In response to Chair Hillgren's inquiry, Mr. Van Patten addressed the street front noting that it is established by the setback map. Relative to split lots, setbacks are typically three (3) feet. Motion made by Commissioner Brown and seconded by Secretary Kramer and carried (7 — 0) to adopt a resolution approving Staff Approval No. SA2014 -011. AYES: Ameri, Brown, Hillgren, Kramer, Lawler, Myers, and Tucker NOES: None ABSTENTIONS: None ABSENT: None ITEM NO. 3 WESTCLIFF DRIVE MEDICAL OFFICES (PA2013 -154) Site Location: 2011, 2043, 2121, and 2131 Westcliff Drive Associate Planner Fern Nueno provided a PowerPoint presentation addressing locations, existing conditions, parcel size, surrounding uses, details of the proposal, structure and surface parking, review of the project by the City Traffic Engineer, required applications, traffic study and results, lot merger request, building heights, existing site plan, proposed site plan, proposed buildings, landscape plan, renderings and photos of the project site and architectural design, materials and colors. She corrected an error in the resolution under Fact No. 3, Finding B noting that it should list the height of Building 2 at 33 feet, 6 inches and presented recommendations. In response to an from Commissioner Myers regarding a reference to three (3) lots, Ms. Nueno reported that it is , an error and there was an issue regarding a public easement adjacent to the lot, and clarified that the lot merger is for two lots. Discussion followed regarding a drive aisle through the parking structure at the lower level, the width of the drive aisle and requirements and results of the traffic study. Chair Hillgren opened the Public Hearing. Page 2 of 4 NEWPORT BEACH PLANNING COMMISSION MINUTES 6/19/14 Richard Dick, representing the applicant, addressed the Commission and commented on a prior project. He addressed improvements in the site and neighborhood circulation, benefits related to the project, proposed uses, enhancing and providing services to the medical community, and thanked Ms. Nueno for her help. In response to Chair Hillgren's inquiry, Mr. Dick confirmed acceptance of all conditions of approval. He addressed the location of handicap parking and Chair Hillgren suggested grouping them on the ground level of the structure. Ms. Nueno reported speaking with the applicant and stated that can easily be done prior to plan check. Jim Mosher commented on the traffic study and traffic impacts noting that the public should know what was studied and that the written materials had inconsistent tables as to what future projects were being considered in calculating impacts. He commented on the anticipated use as a mix of medical, retail, and food services and wondered if the food services will continue where they are located presently. He wondered if existing or future tenants would need a new use permit for the food services that currently exist and asked about the fiscal impacts of the project. Seeing no other speakers; Chair Hillgren closed the Public Hearing. Vice Chair Tucker commented on the value of property in the City and commented positively on the proposed project. He expressed concerns regarding enhancing look of the existing building and noted he would like to see the use of smooth stucco and the addition of a hedge instead of the green screen in front of the parking structure along the Sherrington frontage. Jim Dietze, Architects Orange, noted the various finishes that could be used on the buildings and commented on the installation of green screen panels or hedges. He not the need to ensure proper ventilation but agreed with installing hedges rather than green screens. Commissioner Lawler stated his support of the project noting that it enhances the area and provides much - needed services to the community. _Idr� Motion made by Commissioner Lawler and seconded by Vice air Tucker and carried (7 — 0) to adopt a resolution approving Site Development Review No. SD2013 -003, Traffic Study No. TS2014 -001, and Lot Merger No. LM2013 -005, and incorporating corrections as suggested by staff, using smooth stucco on the proposed buildings and adding of a hedge for screening of the parking structure. AYES: Ameri, Brown, Hillgren, Kramer, Lawler, Myers, and Tucker NOES: None ABSTENTIONS: None ABSENT: None VIII. STAFF AND COMMISSIONER ITEMS ITEM NO. 4 MOTION FOR RECONSIDERATION - None ITEM NO. 5 COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Deputy Community Development Director Brenda Wisneski addressed the results of the Echo Beach project that was appealed to City Council and that the Nesai Restaurant project, also appealed, will be before Council next week. Assistant City Attorney Leonie Mulvihill referenced the Ocean Boulevard Lot Merger and reported that the City was successful in defending the CEQA challenge and that the Court of Appeals recently agreed that the City had properly conducted all of the CEQA analysis. She added that neighbors and owners continue to disagree but all of the City's approvals were withheld. Commissioner Kramer requested that an email be sent with proper attachments on similar future decisions. Page 3 of 4 NEWPORT BEACH PLANNING COMMISSION MINUTES 6/19/14 1. Update on the General Plan /Local Coastal Program Implementation Committee Ms. Wisneski reported that the General Plan /Local Coastal Program Implementation Committee met last month where the Harbor Resources Chapter was discussed and modified it. She addressed upcoming meetings and items to be discussed. Ms. W isneski added that the Planning Commission meeting of July 3, 2014, has been canceled and listed items on the July 17, 2014, agenda. 2. Update on City Council Items ITEM NO. 6 ANNOUNCEMENTS ON MATTERS THAT THE PLANNING COMMISSION MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION, OR REPORT Commissioner Ameri addressed parking and parking studies and commented on the typical process in other cities. He asked regarding a way for the Planning Commission to develop projections for the future and identifying certain sites within certain areas that could be designated as potential future parking structure sites. ITEM NO. 7 REQUESTS FOR EXCUSED ABSENCES Chair Hillgren and Commissioner Ameri requested excused absences for the Planning Commission meeting of July 17, 2014. IX. ADJOURNMENT There being no further business to come before the Planning Commission, the meeting was adjourned at 7:15 p.m. The agenda for the Regular Meeting was posted on June 13, 2014, at 3:45 p.m., in the binder and on the City Hall Electronic Bulletin Board located in the entrance of the Council Chambers at 100 Civic Center Drive. Bradley Hillgren, Chair Kory Kramer, Secretary Page 4 of 4 Changes proposed by vice Chair Tucker. NEWPORT BEACH PLANNING COMMISSION MINUTES M Correspondence Item No. 2a Draft Minutes 06/19/14 July 17, 2014 6/19/14 Richard Dick, representing the applicant, addressed the Commission and commented on a prior project. He addressed improvements in the site and neighborhood circulation, benefits related to the project, proposed uses, enhancing and providing services to the medical community, and thanked Ms. Nueno for her help. In response to Chair Hillgren's inquiry, Mr. Dick confirmed acceptance of all conditions of approval. He addressed the location of handicap parking and Chair Hillgren suggested grouping them on the ground level of the structure. Ms. Nueno reported speaking with the applicant and stated that can easily be done prior to plan check. Jim Mosher commented on the traffic study and traffic impacts noting that the public should know what was studied and that the written materials had inconsistent tables as to what future projects were being considered in calculating impacts. He commented on the anticipated use as a mix of medical, retail, and food services and wondered if the food services will continue where they are located presently. He wondered if existing or future tenants would need a new use permit for the food services that currently exist and asked about the fiscal impacts of the project. Seeing no other speakers; Chair Hillgren closed the Public Hearing. Vice Chair Tucker commented that the proposal to build a parl structure hi hli ht iah value of property in the City and commented positively on the proposed project. However, he er ssed concerns regarding the look of the existing building with a lesser quality stucco installation and noi he would like to see the use of smooth stucco for the new buildings. He also suggested the useof a mature hedge instead of green screen in front of the parking stucture along the Sherrington frontage as had been done to screen Jim Dietze, Architects Orange, noted that a better quality smooth stucco finish could be used on the buildings and commented on the installation of green screen panels or hedges. He noted the need to ensure proper ventilation but agreed with installing hedges rather than green screens. Commissioner Lawler stated his support of the project noting that it enhances the area and provides much - needed services to the community. Motion made by Commissioner Lawler and seconded by Vice Chair Tucker and carried (7 — 0) to adopt a resolution approving Site Development Review No. SD2013 -003, Traffic Study No. TS2014 -001, and Lot Merger No. LM2013 -005, and incorporating corrections as suggested by staff, using smooth stucco on the proposed buildings and adding a mature hedge for screening of the parking structure. AYES: Amen, Brown, Hillgren, Kramer, Lawler, Myers, and Tucker NOES: None ABSTENTIONS: None ABSENT: None STAFF AND COMMISSIONER ITEMS ITEM NO. 4 MOTION FOR RECONSIDERATION - None ITEM NO. 5 COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Deputy Community Development Director Brenda W isneski addressed the results of the Echo Beach project that was appealed to City Council and that the Nesai Restaurant project, also appealed, will be before Council next week. Assistant City Attorney Leonia Mulvihill referenced the Ocean Boulevard Lot Merger and reported that the City was successful in defending the CEQA challenge and that the Court of Appeals recently agreed that the City had properly conducted all of the CEQA analysis. She added that neighbors and owners continue to disagree but all of the City's approvals were withheld. Page 3 of 4 Deleted: of Correspondence Item No. 2b Draft Minutes 06/19/14 July 17, 2014 July 17, 2014, Planning Commission Agenda Comments Comments on Newport Beach Planning Commission regular meeting agenda item by: Jim Mosher ( iimmosher(o)yahoo.com ), 2210 Private Road. Newport Beach 92660 (949- 548 - 6229). Item No. 2. MINUTES OF JUNE 19, 2014 Changes to the draft minutes passages shown in italics are suggested in strike nut underline format. 1. Page 2, item 2, paragraph 5: "See Seeing no other speakers; Chair Hillgren closed the Public Hearing." [note also: ' ;" should be ", "] 2. Page 3, item 5, paragraph 2: "She added that neighbors and owners continue to disagree but all of the City's approvals were withheld upheld." [ ?] 3. Page 4, paragraph 1: "Ms. Wisneski reported that the General Plan /Local Coastal Program Implementation Committee met last month where the Harbor Resources Chapter was discussed and modified it."