HomeMy WebLinkAbout06 - Sidewalk, Curb & Gutter ReplacementTO:
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TITLE:
CITY OF
NEWPORT BEACH
City Council Staff Report
August 12, 2014
Agenda Item No. 6.
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
Alfred Castanon, Associate Civil Engineer
(949) 644 -3314
2013 -2014 Sidewalk, Curb & Gutter Replacement Project - Notice of Completion
and Acceptance of Contract No. 5491 (CAP13 -0020)
ABSTRACT:
On November 26, 2013, City Council awarded Contract No. 5491, 2013 -2014 Sidewalk, Curb & Gutter
Replacement project to Grigolla & Sons Construction Company, Inc., for a total contract cost of
$639,950.00 plus $96,000.00 allowance for contingencies. The required work is now complete and staff
requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description
Account Number
Amount
General Fund
7013- C2001009
$
305,850.00
Measure M
7282- C2001009
$
413,200.00
GS Street Trees
3180 -80806
$
16,900.00
Total:
$
735,950.00
DISCUSSION:
Overall Contract Cost /Time Summary
The work necessary to complete this contract consisted of reconstructing sidewalk, curb and gutter, curb
access ramps, driveways, and pruning tree roots in the Newport Heights and Lido Isle Communities. The
contract was completed to the satisfaction of the Public Works Department.
A summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total change orders:
Final contract cost:
$ 639,950.00
$ 692,116.50
$ 43,833.50
$ 735,950.00
The actual cost of bid items constructed was $52,166.50 more than the original bid amount due to
additions to the concrete replacement bid quantity as a result of favorable bid prices. Also, during
construction, Municipal Operation staff identified 15 trees along 15th Street that required removal in order
to complete the reconstruction of sidewalk, curb and gutter and residential driveways work desired. The
final contract cost was approximately 15 percent above the original bid amount with three change orders
totaling $43,833.50. The change orders included additional concrete replacement adjacent to Eastbluff
Elementary School and the Balboa Yacht Basin; along with costs to pump concrete for the strada walkways
on Lido isle.
A summary of the project schedule is as follows:
Estimated Completion Date per 2012 Baseline Schedule May 30, 2014
Project Awarded for Construction November 26, 2013
Contract Completion Date with Approved Extensions July 7, 2014
Actual Substantial Construction Completion Date June 13, 2014
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to
Section 15301(c). This exemption covers the minor alteration of existing public facilities with negligible
expansion of the facilities in areas that are not environmentally sensitive.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Mar)
Actual
Awarded Contract
Final Cost at
Contingency
Contract
% Due to
Directed
% Due to
Unforeseen
Amount
Completion
Allowance
Change
Change
Change
$639,950.00
$735,950.00
15% or less
+15%
+15%
0%
Allowed Contract Time (days)
85
Actual Time
-15
Under ( -) or Over ( +)
The work necessary to complete this contract consisted of reconstructing sidewalk, curb and gutter, curb
access ramps, driveways, and pruning tree roots in the Newport Heights and Lido Isle Communities. The
contract was completed to the satisfaction of the Public Works Department.
A summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total change orders:
Final contract cost:
$ 639,950.00
$ 692,116.50
$ 43,833.50
$ 735,950.00
The actual cost of bid items constructed was $52,166.50 more than the original bid amount due to
additions to the concrete replacement bid quantity as a result of favorable bid prices. Also, during
construction, Municipal Operation staff identified 15 trees along 15th Street that required removal in order
to complete the reconstruction of sidewalk, curb and gutter and residential driveways work desired. The
final contract cost was approximately 15 percent above the original bid amount with three change orders
totaling $43,833.50. The change orders included additional concrete replacement adjacent to Eastbluff
Elementary School and the Balboa Yacht Basin; along with costs to pump concrete for the strada walkways
on Lido isle.
A summary of the project schedule is as follows:
Estimated Completion Date per 2012 Baseline Schedule May 30, 2014
Project Awarded for Construction November 26, 2013
Contract Completion Date with Approved Extensions July 7, 2014
Actual Substantial Construction Completion Date June 13, 2014
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to
Section 15301(c). This exemption covers the minor alteration of existing public facilities with negligible
expansion of the facilities in areas that are not environmentally sensitive.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Mar)
ATTACHMENT A
LIDO ISLE & NEWPORT HEIGHTS
FY 2013 -2014 Sidewalk, Curb and
Gutter Replacement Project
Location Map
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
08/12/2014 1 C -5491