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Home My WebLink About18 - NBPLF Check AcceptanceCITY OF NEWPORT BEACH City Council Staff Report August 12, 2014 Agenda Item No. 18. TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Tim Netherton, Library Services Director — (949) 717 -3819, thetherton @newportbeachca.gov PREPARED BY: Melissa Kelly, Support Services Coordinator PHONE: (949) 717 -3810 TITLE: Budget Amendment to Accept a Check from the Newport Beach Public Library Foundation and Appropriate Funds to the Library's Fiscal Year 2014/2015 Maintenance and Operation Budget ABSTRACT: Staff requests approval of a budget amendment to accept a check from the Newport Beach Public Library Foundation to promote Library services and enhance Library collections. RECOMMENDATION: Approve Budget Amendment No. 15BA -006 to increase revenue estimates by $19,495 in Account 4090- 5893 (Library Foundation Donations) and to increase expenditure estimates by the same amount in Division 4090 (Library Foundation Donations). FUNDING REQUIREMENTS: The Budget Amendment records and appropriates $19,495 in additional revenue from a donation made by the Newport Beach Public Library Foundation in increased expenditure appropriations. The revenue will be posted to the Library Foundation Donations account in the Library Department, 4090 -5893, and the purchase will be expensed to the Library Accounts indicated below: 4090 -8200 (Special Dept. Supplies) $ 4,495.00 Materials for special programs 4090 -8260 (Library Materials) $ 8,000.00 BluRays and eBooks for Nooks 4090 -8311 (Printers & Peripherals) $ 2,000.00 Nook Reading Devices 4090 -8040 (Building improvements) $ 5,000.00 Graphic /color wall design for children's room at Mariners DISCUSSION: A donation from the Newport Beach Public Library Foundation in the amount of $19,495, represents specific gifts from donors to add to the Library Collections, and enhance services to the Branch Libraries and the Children's Services. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Description Attachment A - Newport Beach Public Library Foundation Letter Attachment B - Newport Beach Public Library Foundation Check Attachment C - Budget Amendment ATTACHMENT A June 25, 2014 Mr. Tim Netherton Director of Library Services Newport Beach Public Library 1000 Avocado Avenue Newport Beach, CA 92660 Dear Tim: _- On behalf of the Newport Beach Public Library Foundation, I am pleased to enclose a check in the amount of $19,495.00 to the Newport Beach Public Library. The gift represents the remaining donor - restricted funds from the fiscal year ending June 30, 2014. The following is a breakdown of where the funds are to be directed: Balboa Branch Blu -ray titles $5,000.00* Balboa Branch - greatest needs $200.00 Children's Library at Central $1,050.00 Mariners Branch - greatest needs $7,000.00 E- Readers for branches $5,000.00 Corona del Mar Branch $1,245.00 *From "The Gail and John Krueger Family Foundation" Bookplates should be added to the Blu -ray titles purchased; I have given Julie Duncan a new supply of bookplates and she is aware that the gift is forthcoming. As always, it is our pleasure to support the Library! Thank you very much. Kind regards, i T� 5 Y Y Executive Director Newport Beach Public Library Foundation CC: Melissa Kelly L-� �wz�c -i ` NF:. ' ounclotion • 1000 Avocado Avenue • Newport Beach, CA. 92650 • 949717.3890 • ropIfoundahon.org ATTACHMENT B J Newport Beach Library Foundation 1000 Avocado Ave. Newport Beach, CA 92660 -7915 949.717 -3890 www.nbplfoundation.oT CRY NATIONAL BANK NEWPORT BEACH, CA x;880 16- 160OM220 ORDER OF Newport Beach Public Library $* *19,495.00 113 Nineteen thousand four hundred ninety -five and 00/ 100***"*****«.,«,,,*..««««,,,,«,«««, . « «, « «. « « « «. « « « « « «.. « « « « « * *,.,. DOLLARS A TAMPER RESISTANT TONER AREA A Newport Beach Public Library d for 30 days 1000 Avocado Avenue Newport Beach, CA 92660 i Newport Beach Library Foundation 06/23/20`14 Newport Beach Public Library Date Type Reference Original Amount Balance Due 06123/2014 Bill 19,495.00 19,495.00 Check Amount �oZ60— l 7Q00 ^ — Cbm iy 91916— 1006 Unrestricted /Op 113 Payment 19,495.00 19,495.00 19,495.00 ATTACHMENT C City of Newport Beach NO. BA- 15BA -006 BUDGET AMENDMENT 2014 -15 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: AMOUNT: $19,495.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance PX No effect on Budgetary Fund Balance To increase revenue estimates and expenditure appropriations to accept a check from the Newport Beach Public Library Foundation for designated gifts to promote Library services and enhance Library collections. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account REVENUE ESTIMATES (3609) Fund /Division Account 4090 5893 EXPENDITURE APPROPRIATIONS (3603) Description Description Library - Newport Beach Library Foundation Signed: Signed: Approval: Finance Director Approval: City City Council Approval: City Clerk Amount Debit Credit $19,495.00 " Automatic $5,000.00 $4,495.00 $8,000.00 $2,000.00 S °/q Date Date Date Description Division Number 4090 Library Foundation Account Number 8040 Maint & Repair - Building Account Number 8200 Special Department Supplies NOC Account Number 8260 Library Materials Account Number 8311 Hardware - Monitor /Printer Signed: Signed: Approval: Finance Director Approval: City City Council Approval: City Clerk Amount Debit Credit $19,495.00 " Automatic $5,000.00 $4,495.00 $8,000.00 $2,000.00 S °/q Date Date Date