HomeMy WebLinkAbout08 - Lifeguard HQTO:
FROM
PREPARED BY:
PHONE:
TITLE:
CITY OF
NEWPORT BEACH
City Council Staff Report
September 09, 2014
Agenda Item No. 8.
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
Peter Tauscher, Civil Engineer
(949) 644 -3316
Lifeguard Headquarters Rehabilitation Project - Notice of Completion and
Acceptance of Contract No. C4869 (CAP12 -0008)
ABSTRACT:
On November 26, 2013, City Council awarded Contract No. 4869, Lifeguard Headquarters Rehabilitation to
Optima Reengineering & Project Management (Optima) for a total contract cost of $1,546,000.00 plus a 10
percent allowance for contingencies. The required work is now complete and staff requests City Council
acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number
General Fund 7414- C1002037
Total:
Amount
$1,806,613.07
$1,806,613.07
M.
DISCUSSION:
Overall Contract Cost /Time Summary
The contract has now been completed to the satisfaction of the Public Works Department. A summary of
the contract cost is as follows:
Original bid amount: $ 1,546,000.00
Actual cost of bid items constructed: $ 1,546,000.00
Total change orders: $ 260,613.07
Final contract cost: $ 1,806,613.07
The work necessary for completion of this contract consisted of reconfiguring existing work spaces;
constructing a new meeting /training room; upgrading restrooms, showers, and first aid facilities; installing
new HVAC, electrical, plumbing, and low voltage systems; refinishing interior walls and floors; replacing
windows and doors; and providing significant structural improvements.
The final construction contract cost was approximately 16.9 percent above the original bid amount. Steps
were taken during construction to revise the scope to reduce construction cost; however, during the project
there were six change orders that could not be avoided. The most significant one involved making
structural upgrades to the building that were not included in the construction contract documents. During
demolition and construction it was determined that additional significant structural improvements needed to
be included to meet building code requirements. This change order, totaling $175,139.00, included
building a structural block wall in the garage and addressing other pre- existing structure conditions to
adequately support the new training facility above the garage. The other change orders included removing
asbestos, upgrading to the AV system, replacing garage doors to accommodate the structural
enhancements, providing changes to electrical panel and switch gear, and additional siding to the building.
The Lifeguards can now use the rehabilitated building space more effectively. The new plumbing, electrical,
and HVAC systems are more efficient, requiring less maintenance, while providing energy savings and a
new lifeguard dispatch room provides a broader safety surveillance capability.
The overall final cost for the Lifeguard Headquarters Rehabilitation project including design, construction,
construction management and FF &E cost is approximately $2,459,000. This is less than the $3.575 million
estimate that was identified in the City's Facility Financing Plan in 2011 for a new lifeguard facility. As a
result of this major rehabilitation project, it is anticipated that the Lifeguard Headquarters now has another
25 to 30 years of useful service life, notwithstanding normal maintenance and upgrades, until the next
major building rehabilitation or replacement is needed.
A summary of the project schedule is as follows:
Estimated Completion Date per 2013 Baseline Schedule July 1, 2014
Project Awarded for Construction November 12, 2013
Contract Completion Date with Approved Extensions July 18, 2014
Actual Substantial Construction Completion Date July 11, 2014
L`LI
Actual
Awarded
Final Cost at
Contingency
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$1,546,000.00
$1,806,613.07
10% or less
+16.9%
+4.8%
+12.1%
Actual Time
Allowed Contract Time (days)
140
-5
Under ( -) or Over ( +)
The contract has now been completed to the satisfaction of the Public Works Department. A summary of
the contract cost is as follows:
Original bid amount: $ 1,546,000.00
Actual cost of bid items constructed: $ 1,546,000.00
Total change orders: $ 260,613.07
Final contract cost: $ 1,806,613.07
The work necessary for completion of this contract consisted of reconfiguring existing work spaces;
constructing a new meeting /training room; upgrading restrooms, showers, and first aid facilities; installing
new HVAC, electrical, plumbing, and low voltage systems; refinishing interior walls and floors; replacing
windows and doors; and providing significant structural improvements.
The final construction contract cost was approximately 16.9 percent above the original bid amount. Steps
were taken during construction to revise the scope to reduce construction cost; however, during the project
there were six change orders that could not be avoided. The most significant one involved making
structural upgrades to the building that were not included in the construction contract documents. During
demolition and construction it was determined that additional significant structural improvements needed to
be included to meet building code requirements. This change order, totaling $175,139.00, included
building a structural block wall in the garage and addressing other pre- existing structure conditions to
adequately support the new training facility above the garage. The other change orders included removing
asbestos, upgrading to the AV system, replacing garage doors to accommodate the structural
enhancements, providing changes to electrical panel and switch gear, and additional siding to the building.
The Lifeguards can now use the rehabilitated building space more effectively. The new plumbing, electrical,
and HVAC systems are more efficient, requiring less maintenance, while providing energy savings and a
new lifeguard dispatch room provides a broader safety surveillance capability.
The overall final cost for the Lifeguard Headquarters Rehabilitation project including design, construction,
construction management and FF &E cost is approximately $2,459,000. This is less than the $3.575 million
estimate that was identified in the City's Facility Financing Plan in 2011 for a new lifeguard facility. As a
result of this major rehabilitation project, it is anticipated that the Lifeguard Headquarters now has another
25 to 30 years of useful service life, notwithstanding normal maintenance and upgrades, until the next
major building rehabilitation or replacement is needed.
A summary of the project schedule is as follows:
Estimated Completion Date per 2013 Baseline Schedule July 1, 2014
Project Awarded for Construction November 12, 2013
Contract Completion Date with Approved Extensions July 18, 2014
Actual Substantial Construction Completion Date July 11, 2014
L`LI
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to
Section 15302 (replacement of existing facilities involving negligible expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Mao
r,7jit]
ATTACHMENT A
(Y
Q
Qv
00
Q
oo�q��
NTS
LEGEND
�\ CONSTRUCTION
LIMITS
LIFEGUARD HEADQUARTERS
CITY OF NEWPORT BEACH
REHABILITATION PROJECT
PUBLIC WORKS DEPARTMENT
LOCATION MAP
C -4869
9/09/14
8 -4