HomeMy WebLinkAbout11 - Check from NB Friends of LibraryCITY OF
NEWPORT BEACH
City Council Staff Report
September 09, 2014
Agenda Item No. 11.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Tim Netherton, Library Services Director — (949) 717 -3819,
thetherton @newportbeachca.gov
PREPARED BY: Melissa Kelly, Library Support Services Coordinator
PHONE: (949) 717 -3810
TITLE: Budget Amendment to Accept a Check from the Friends of the Newport Beach
Library and Appropriate Funds to the Library's Fiscal Year 2014/2015 Maintenance
and Operation Budget
ABSTRACT:
Staff requests approval of a budget amendment to accept a check from the Friends of the Newport Beach
Library to enhance the Library collections and programs.
RECOMMENDATION:
Approve Budget Amendment No. 15BA -009 to increase revenue estimates by $250,000 in Account 4091-
5892 (Friends of the Library Donations) and to increase expenditure estimates by the same amount in
Division 4091 (Friends of the Library) and Division 4060 (Literacy Services).
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $250,000 in additional revenue from a donation made
by the Friends of the Library in increased expenditure appropriations. The revenue will be posted to the
Friends of the Library Donations account in the Library Department, 4091 -5892, and the purchase will be
expensed to the Library Accounts indicated below:
4091 -8012 (Programming)
$ 40,000
4091 -8260 (Library Materials)
$205,000
4060 -8012 (Literacy Programming)
$4,000
4060 -8260 (Literacy Materials)
$1,000
TOTAL
$250,000
DISCUSSION:
A donation from the Friends of the Newport Beach Public Library in the amount of $250,000, intending to
fund library materials and programs on the Library's Wish List for 2014/2015, was approved by the Board
of Library Trustees. A facsimile of the original check is being presented to City Council on September 9,
2014.
The Friends mission is to enhance the excellent services that the City already supports. This gift will
augment the Library collections at all locations, in all formats and for all age groups. The funds will also
sponsor programming for all ages such as Summer Reading, National Library Week, Imagination
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Celebration, Young Adult programs and First Grade Visits.
The City Council, the Library Services Department, the City Manager, and the entire City family thank the
Friends of the Newport Beach Public Library for all of the work they do to improve our already high quality
library services. Their commitment to libraries and their fundraising prowess is admirable.
ENVIRONMENTAL REVIEW:
This action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060
(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in
physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - $250.000. check from the Friends of the Library made oavable to the Newport Beach Public Library
Attachment B - Budget Amendment
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ATTACHMENT A
FRIENDS; OF NEWPORT BEACH LIBRARY
1000!AVCCAMAVE '
NEWPORT BEACH CA 92690.7916
e
Bankof America
C �
1728
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ATTACHMENT B City of Newport Beach NO. BA- 15BA -009
BUDGET AMENDMENT
2014 -15 AMOUNT: $2so,00a.00
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations to accept a check from the Friends of the Library
to fund the Library and Literacy collection and programs.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
REVENUE ESTIMATES (3601)
Fund /Division Account Description
4091 5892 Library - Friends of the Library $250,000.00
EXPENDITUREAPPROPRIATIONS (3603)
Description
Division Number 4091 Library - Friends of the Library
Account Number 8012 Programming $40,000.00
Account Number 8260 Library Materials $205,000.00
Division Number 4060 Library - Literacy
Account Number 8012 Programming $4,000.00
Account Number 8260 Library Materials $1,000.00
Automatic System Entry.
Signed
Signed
Signed
Approval: City Manager
City Council Approval: City Clerk
Date
Date
Date
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