HomeMy WebLinkAbout12 - Check from NewportMesa ProLiteracyCITY OF
NEWPORT BEACH
City Council Staff Report
September 09, 2014
Agenda Item No. 12.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Tim Netherton, Library Services Director — (949) 717 -3819,
thetherton @newportbeachca.gov
PREPARED BY: Melissa Kelly, Library Support Services Coordinator
PHONE: (949) 717 -3810
TITLE: Budget Amendment to Accept a Check from Newport/Mesa ProLiteracy and
Appropriate Funds to the Library's Fiscal Year 2014/2015 Maintenance and
Operation Budget
ABSTRACT:
The Library Literacy program is partially funded by the City's general fund and partially funded through
grants, donations and fundraising efforts. The Newport/Mesa ProLiteracy Board solicits donations and
raises funds to support a high quality Library Literacy program at the Newport Beach Public Library.
RECOMMENDATION:
Approve Budget Amendment No. 15BA -010 to increase revenue estimates by $35,000 in account 4010-
5901 (Private Donations) and to increase expenditure estimates by the same amount in Division 4060
(Literacy Services).
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $35,000.00 in additional revenues from a donation by
Newport/Mesa ProLiteracy in increased expenditure appropriations. The revenue will be posted to the
4010 -5901 account in the Library Department and the purchases will be expensed to the Library Accounts
indicated below:
4060 -7020
Part-Time Salaries
$28,000
4060 -7211
Health /Dental Part-Time
2,000
4060 -7440
Pers Misc
2,500
4060 -8010
(Advertising)
500
4060 -8012
(Programming)
500
4060 -8060
Publication & Dues
500
4060 -8100
Travel & Meetings
500
4060 -8105
(Training)
500
TOTAL
$35,000
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DISCUSSION:
The Library Literacy program is partially funded by the City's general fund and partially funded through
grants, donations and fundraising efforts. The Library Literacy group Newport/Mesa ProLiteracy solicits
donations and raises funds to enable the Library to offer one -on -one tutoring and small group classes to
customers with low literacy skills. These services are currently supporting over one hundred learner /tutor
pairs and are making a significant difference in the lives of the participants, both learners and volunteers.
With the approval of the recommended Budget Amendment the Library Literacy program will have the
necessary funds in the expenditure accounts to have another successful year.
We thank Newport/Mesa ProLiteracy for its commitment to our community and to literacy.
ENVIRONMENTAL REVIEW:
This action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060
(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in
physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Check from Newport/Mesa ProLiteracy
Attachment B - Budget Amendment
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ATTACHMENT A
PROLITERACY, NEWPORT /MESA
1000 AVOCADO AVENUE PH. 949-717 -3874
NE PORT BEACH, CA 92660
PAY TO TGM
ORDER
�77�I 1130
DATE
$ 261 poz�
A\V ` -V\Nf I..1NW&A v' C /U!T DOLLARS 8 m
8 UNION BANK OF CALIFORNIA
BA"im #64
1090 BAVSI.DEEaDMVEE,, N, M" BF CH, G 92660
naEmo�Y19VBb1 Y ;//�IA1M lA/L� _ !v
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ATTACHMENT B
City of Newport Beach
BUDGET AMENDMENT
2014 -15
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
Increase Expenditure Appropriations AND
Transfer Budget Appropriations X
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO: 15BA -010
AMOUNT: $35,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations due to receipt of a check from ProLiteracy, Newport/Mesa
for the Literacy Program at the Newport Beach Public Library.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 5901
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
4060
Account
Number
7020
Account
Number
7211
Account
Number
7440
Account
Number
8010
Account
Number
8012
Account
Number
8060
Account
Number
8100
Account
Number
8105
Signed: (/t Q NJ—,'
Signed:
Signed:
Description
Description
Library: Support Svcs - Private Donations
Description
Literacy
Salaries - Part Time
Health /Dental/Vision PT
PERS Misc EE Contribution
Advertising & Public Relations
Programming
Publications & Dues NOC
Travel & Meetings
Training
Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$35,000.00
Automatic
$28,000.00
$2,000.00
$2,500.00
$500.00
$500.00
$500.00
$500.00
$500.00
—LV
Date
413114
Date
Date
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