HomeMy WebLinkAbout12 - Award of Contract - Sound Walls for Segment 2 of MacArthur Boulevard WideningJanuary 11, 1999
CITY COUNCIL AGENDA
ITEM NO. 12
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT: AWARD OF CONTRACT NO. 2825 (K) —SOUND WALLS FOR SEGMENT
2 OF MACARTHUR BOULEVARD WIDENING
RECOMMENDATIONS:
1. Award Contract No. 2825(K) to the lowbidder, Cooper Backhoe and Equipment,
Inc., for the total bid amount of $148,823.00; and authorize the Mayor and the
City Clerk to execute the contract.
2. Establish an amount of $14,883.00 for unforeseen work and changed conditions.
3. Approve a budget amendment appropriating $163,712.50 from the Circulation
and Transportation Fund to Account No. 7261- C5100066.
DISCUSSION:
On October 26, 1998, the City Council approved the plans and specifications for the
sound wall construction associated with Segment 2 of the MacArthur Boulevard
Widening Project, and authorized the staff to advertise for bids. The Segment 2 Sound
Walls are to be constructed along the rear of six residential lots fronting on Port
Manleigh (see attached exhibit).
At 2:00 PM on December 17, 1998, the City Clerk opened and read six bids for the
subject work. One of the bids was disqualified because the Bid Proposal was unsigned.
The five responsive bids are as follows:
BIDDER TOTAL BID AMOUNT
Low Cooper Backhoe and Equipment, Inc. $148,829.50
2 KAS Equipment & Rental, Inc. 149,378.50
3 4 -CON Engineering, Inc. 169,563.50
4 M. Ahmadi Construction & Engineering, Inc. 191,659.00
5 R. J. Bullard Construction, Inc. 219,270.00
The low total bid amount is 0.8% below the Engineer's Estimate of $149,985.00.
F:\ Users \PBW\Shared \COUNCIL \FY98- 99Uan -11 \Sound Walls C- 2825 -K.doc
SUBJECT: AWARD OF CONTRACT NO. 2825 (K) — SOUND WALLS FOR SEGMENT 2 OF MACARTHUR
BOULEVARD WIDENING
January 11, 1999
Page: 2
RECOMMENDATION:
The low bidder, Cooper Backhoe and Equipment, Inc., has not previously performed
any construction work under contract with the City of Newport Beach, however, their bid
indicates they have satisfactorily performed similar projects under contracts with
Caltrans and the City of San Clemente.
The references listed in their bid were checked and positive responses and
recommendations were received. Staff therefore recommends award of the contract for
construction of the MacArthur Boulevard Segment 2 Sound Walls to Cooper Backhoe
and Equipment, Inc.
The contract specifications provide for the work to be completed in 50 working days.
This means that if construction work commences by February 1, 1999, it should be
completed by approximately April 15, 1999.
Construction management and inspection for this contract will be provided by the firm of
Deist - Binsfield, Inc., based upon authorizations approved by the City Council on June 9,
1997 and on December 14, 1998. Similarly, geotechnical services and materials testing
will be provided by the firm of AGRA Earth and Environmental based upon
authorizations approved by the City Council on the above dates.
FUNDING:
FROM
I TO
AMOUNT
Circulation and Transportation Fund
I 7261- C5100066
$163,713.00
Respectfully submitt ,
PUBLIC RKS DEPARTMENT
Don Webb, Director
BY_�/ .c t..,.Z'�
Gall Plckart.
Project Management Consultant
Attachments: Project Location Map
Exhibit "A"
Bid Summary
f:\ users \pbw\ shared \council \fy98- 99 \jan- 11\sound walls c- 2825 -k.doc
2
ob
1 m
'S
SCALE 1" =1000'
FASHION
ISLAND
SEGMENT 1
CONSTRUCTION
\v �C
ISEGMENT 2 I
CONSTRUCTION
{v,
�O
ft
Q,o A D
LOW
u
1
W
Q
ti
z
W
Z
v
0
v
W.
=a
d
3
tj
LL
O
w
C7
Q
IL
Z
U W
Q �
W
00 Q
W
00
a
� Y
w IX
Z O
LL 3:
O V
J
U m
a
E w
u Q
°o O
N
ui
m r
U
Q
Y 0
w m
Y u U
m W
U c S
r U
U
Z w
0Q
Q w
O
J
0
m
m
w
F
F
W
Q d'
� W
ii
W Z
U)
LU
K
W W
z'
C7 O
Z Of
w a
E w
ci
r
6iO
fV
tii
m r
S
U
U
o Q
Q
w m Y
Y u U
m W
U S
r Q
U
Z w
O Q
Q w
O
O
m
m
d
J
O
(D
QL
U
N
O
N
(A
w
F
F
z
Y
N a a
N d
W
Q 6'
2 w
ii
w Q
U)
wF
w U
ww
z'
C7 O
Z Of
wa
City of Newport Beach
BUDGET AMENDMENT
1998 -99
ECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Budget Appropriations AND
Transfer Budget Appropriations
from existing budget appropriations
from additional estimated revenues
Px from unappropriated fund balance
EXPLANATION:
NO. BA- 034
AMOUNT:
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To appropriate $163,713 to construct a soundwall as part of the MacArthur widening Project Segment 2.
The soundwall will be located along the rear of six residential lots fronting on Port Manleigh.
This multi -year project has several different funding sources including the Gas Tax Fund, Contributions
Fund, Circulation and Transportation Fund, CIOSA Fund and Measure M Fund. Original estimated appropriations for all
funding sources from this project totaled $11,800,000. Alterations of estimates and budget amendments
over the project's life have resulted in an increase to $14,464,047. Funding sources for the amendments were mostly from
CIOSA and Circulation and Transportation Fund Balances.
ACCOUNTING ENTRY:
Amount
BUDGETARY FUND BALANCE Debit Credit
Fund Account Description
260 3605 Fund Balance Control $163.712.50
REVENUE APPROPRIATIONS (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number 7261 Transportation and Circulation
Account
Number C5100066 MacArthur Widening Improvements
$163,712.50
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
/
• Automatic System Entry.
Signed:
Financii pproval: Finance Director
Siy,ied:
�C/�i�u�v� C nc . �l�Xix —�
ATminis°trative Approval: City M nager
Date
Signed:
City Council Approval: City Clerk
Date