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Home My WebLink About16 - Budget Amendment - Funding Projects for School SitesItem No. 16 January 25, 1999 COMMUNITY SERVICES DEPARTMENT Arts & Cultural - Library - Recreation - Seniors To: Mayor and Members of City Council From: LaDonna Kienitz, Community Services Director /City Librarian Re: Funding Projects for School Sites RECOMMENDATION If desired, approve a budget amendment of $15,000 from the General Fund to assist the respective citizens groups in upgrades to School District fields and playgrounds. 1. $5,000 to Newport Heights Elementary School to contribute to a general playground renovation project. 2. $5,000 to Corona del Mar High School to contribute to the installation of a new athletic field track and associated storm drain system. 3. $5,000 to Newport Beach Little League to assist in the improvements to field No. 2 at the Lincoln Athletic Center. BACKGROUND In recent years, the City of Newport Beach has received several requests for funds from different Newport Mesa Unified School District entities. The requests have come from District staff, specific school staff and parent groups. The proposed projects relate to athletic facilities or playground equipment. The rationale for these requests is the fact that City residents use these facilities during non - school hours for general recreational purposes, and in some cases, recreational programming by City staff. The Corona del Mar High School project involves the construction of an all weather track that includes the installation of a storm drain system. A Track and Field Foundation has raised $200,000 and is requesting that the City of Newport Beach contribute the $5,000 necessary to complete the project. The request for assistance from Susan Kramer, CdM High School & Middle School PTA Co- President is attached. The parent group at Newport Heights is coordinating projects that include playground equipment replacement, turf repair and blacktop resurfacing. This group has made an open -ended request for funds, but has agreed that $5,000 would be a substantial contribution to the total program. The request from James Holmes, a Newport Heights parent, is attached. The third request for assistance was initiated by the Newport Beach Little League, who regularly play at Lincoln Athletic Center and are currently making improvements at that site. The use of the fields at Lincoln is scheduled by the City, as part of the responsibilities of the lease with the District for that site. A description of the capital campaign and project is attached. Attachments NOV 17 '38 22;33FN FENN I"PYF'—;wc=c F. Z/3 CORONA DEL MM) HSH SCHOOL PTA' PARENT TEACHER ASSOCIATION 2101 Eastbluff Drive • Newport beach, California 92660 November 17, 1998 Mr. Dennis Danner, City Manager City of Newport Beach 3300 Newport Blvd. Newport Beach, California 92663 Dear Dennis: Thank you for speaking with me this morning concerning the construction of an all weather track at Corona del Mar High School. As I mentioned, a group of parents formed the CDM High School Track and Field Foundation a year ago in order to address the abysmal condition of the tracks, which was constantly flooded in the winter causing ruts and other hazardous running conditions. The NMUSD was unable to address the problems as they have numerous other demands for maintenance throughout the district. The CDM HS Track and Field Foundation proceeded with an engineering rendering of the track and a preliminary estimate of the cost. The Track and Field Foundation then went out to the community to raise the money. After they raised $50,000 in private donations, the CDM High School Foundation voted to match the first $100,000 raised by the Track and Field group. The Track and Field group went out and tapped everyone they knew for an additional $50,000. Meanwhile during the mandatory walk prior to the bidding for the new track, it was determined that the storm drain system which was noted on the original construction plans of the high school was, in fact, never built. As an addendum to the bid, the district required the bidders to include a storm drain system that would drain water from the new track, the tennis courts and the pool area. Currently, the excess rainwater tuns off the tennis courts and pool area on to the track, soccer and baseball fields making them unusable during a heavy rainy period. We have requested that the $53,000 bid for drainage be paid out ofB.onita Canyon mello roos funds which the NMUSD will be considering Nov. 24, We do not want to use any more mello roos funds, as there are other needs at the high school to be addressed with these funds. The question was raised with regards to the City of Newport Beach joint use facilities agreement with the NMUSD wherein the City is allowed to use the fields but agree to maintain them. The City of Newport Beach has an interest in this project. As the Track and Field Foundation is short $5,000 of its goal to see this project completed, I am asking you if the City of Newport Beach can participate. Is there somewhere in the budget that $5,000 can be found? I spoke with Tom Thompson as well this morning and he will check back with you. llf'N -1'7_1 C= 14:U1z 714 C_ ^ = ^'7cQ C ^.• - NOV 17 5a 02: 34PN ?_`Aii N—"Tr LvbiCl:R ?.3i3 Although it will be located at Corona del Mar High School, this all weather track will be used by the surrounding communities of Eastbluff and One Ford Road. It will be a first rate athletic facility that enhances our community. We have worked extremely hard to make this project happen. We need your help to close the final funding gap as all the plans and bids have been completed. Best ards,� Amer CDM High School & Middle School PTA Co- Pregident cc: Evan Gruber, Chairman CDM Track and Field Foundation Terry Hackett„Chairman CDM High School Foundation Dr. Don Martin, P;incip.41FDM High School & MjOle School D_c.:ntber 14. 1998 Jaime C. Holmes La Perle Lane Cosia Mesa, CA tie'- Dear Cite Council Mentbers. •gg GEC 14 A 9 =03 CI „ ._ ;r'O;Z- BEACH As a parent with children at Newport Heights Elementary School I ask you to allocate funds for improvemenU at the school site. The playground equipment is bein, renovated trough substantial fund raising and volunteer efforts by the PTA. However. the school is in need of additional funds to cover a wide range of other improv--ment proje.as. These proiects, as far as I am aware. include new' grass fields, which are damaged and rc,ckmarked from ovelLlSe by the Various vouili activities, such as soccer. ba:eoall and flag football leav--s. R.-surfacing the blacktop, installing a shade tar the outdoor lunch area, reflrbi_hment of the bathrooms and replacement of the baskets and backboards on die Ga.k ibali'.:ou;is. Tlna is only" a oarflal list of the mare im roce...er. *. projects bang considered. Plea---e help make Newpon H-eights Elementary School a safe and fun place for our children. wftere the, can learn and grow_ Sincereiv. Jaime C. HoIn1eS eyeA Date Co -1 Sent To: ayor Z] Council Member Q Manager ❑ Attorney ❑ Jan -18-99 OS:OOP Tom Thomson CS NEWPORT 714 644 0326 P.03 ,0.N 16 99 15 32 7046z:12e1'dISB N26 :XC - 9J4 :c 1-765 7.Ujoli 11-161 CAPITAL. CAMPAIGN A Item List 2 Brdtteg Cape 861000 Addlttenal Z6cWcal Psad 36,000 Sectekapen Bas 6,000 taeteday 116162rars 16 utkdl 16,000 Cevassd dopes 6,000 Caatingaaaf /Rasseve Plead 21,000 70TAL loo 000 Each of the -ile=a Listed in this years' Capital Cwrpsign is not covered by reglstrnrlan fees and trill nor became a reality unless capital funds we raised. In the pant. vur tax dollars were allocatea, to put. for the impravement of our parka During the past fi!wyears, the City of Newport Beach has rakes the view that all a ,h lmprvvementa be uadertakrn by those gaups that use the 6tnlitiea What we we attempting to do Is to improve our facilities so that our players will have fields which spproxamare dross In our neighboring cities in South Orange County. We are not trying for parity, Only to get close. Last yew we took the free step. We raised ever $100,000 in private donations and used those funds to improve 3 6614a anA construct 7 new fields for our lower division players (f -B&0 and Machine Pitch A A B). At Lincoln 2, our'stndium field', you can sec the diHerenee. .... permanent fence, now concrete walkways. foul poles. foundation for two 25 bwdM cages, new bullpens with amore func- tional onttoncco, greater visibility behind Crete walkways, foul poles. foundation for tiro batting cages, new bullpens with mare functional entrances, greater visability behing home plate and a donor wall which serves to define three separate field.. This years' Campaign finishes the dream. We need your help and we need it soon. For us to be -up and running' with these unprovemente, by Opening Day. we need to raise the funds by December 31, 1998. Ptesee consider us in your year -end tax plaadng. In addition to the tax deduction, your nae, your foundations name or your wcapanys Wane will be kenued on our Donor Wall behind home plate at Lincoln 2. Plaques will be updated rich year to indicate each contribution. Our Donor recognition levels are as falls" Dugwt Club $ Soo Dlemond Club $1,000 Home Run Club $2.500 All-Stan $5.000 Special Recognition Levels; Hall of Fame $10,000 stadium 475.000 This year In light of the principal goals to construct batting teem acrd to add an aleentcal panel to support our power needs. NBLL has added special inceritries for Hall of Fe=e and Stadium level rnrtributiona. including reserving time in the batting capes for the NBLL team of your choice throughout the 1999 Seaaoa 5 City of Newport Beach BUDGET AMENDMENT 1998 -99 ECT ON BUDGETARY FUND BALANCE: r I Increase Revenue Estimates X Increase Budget Appropriations AND X ❑ Transfer Budget Appropriations from existing budget appropriations from additional estimated revenues X from unappropriated fund balance EXPLANATION: NO. BA- 043 AMOUNT: E�s,000.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To appropriate $5,000 each to three school district fields and playgrounds for upgrades. This is a response to three different requests from district staff, school staff and parent groups. Prior budget amendments to this account include only one in June of 1997 for $4,357. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description 010 3605 Fund Balance Control h— , ENUE APPROPRIATIONS (3601) Fund /Division Account Description EXPENDITURE APPROPRIATIONS (3603) Signed: I d: Amount Debit Credit $15,000.00 ' $15,000.00 Date Dat Signed: City Council Approval: City Clerk Date Description Division Number 7015 Parks Account Number C3170043 Park Improvements Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Signed: I d: Amount Debit Credit $15,000.00 ' $15,000.00 Date Dat Signed: City Council Approval: City Clerk Date