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HomeMy WebLinkAbout17 - Budget Amendment - Young Adult Librarian PositionItem # 17 January 25, 1999 Community Services Department Arts & Cultural - Library - Recreation - Seniors To: Mayor and Members of the City Council From: Board of Library Trustees Re: Request for Young Adult Librarian Position from State Funds RECOMMENDATION 1. Accept the state grant of $84,911 from the Public Library Foundation program. 2. Appropriate the $44,911, which exceeds the original appropriation, to the following expenditure accounts: 4050 -7000 Salaries Misc. $ 7,034 4010 -8260 Library Materials 3,000 4010 -9000 Office Equipment 34,877 $44,911 3. Authorize the establishment of the position of Young Adult Librarian with these funds, and the immediate recruitment and hiring for the position. BACKGROUND The Newport Beach Public Library has received a grant of $84,911 from the State of California under the Public Library Foundation (PLF) program. Of this $84,911 grant, the amount of $40,000 has regularly been received each year, and for FY 1998/99 has been included in the projected Library Division revenue. The related expenditures have been appropriated in the annual budget. This year, due to intense lobbying efforts, the funding formula was greatly increased, in fact more than doubled for an allocation of $84,911. The additional un- appropriated amount is $44,911. The library is required to show how these additional funds are expended to enhance services. Need for Services to Young Adults The Board of Library Trustees has identified, through the current long -range planning process, the growing young adult group, ages 12 -16, as the underserved population whose needs must be addressed. They have developed programs to address this need, which include. • Hiring of a Young Adult Librarian. • Establishing a specific place within the Central Library for this age group, now funded by the Newport Beach Public Library Foundation with $50,000. • Establishment of a core reference collection for Young Adults. Request for Young Adult Librarian Position from State Funds Page 2 After careful consideration, the Board voted on December 15, 1998, to request a budget amendment to expend these additional funds of $44,911 from the Public Library Foundation Program for establishing the position of a Young Adult Librarian this fiscal year and for the immediate recruitment and hiring for this position. In succeeding years, the Board will continue funding this position with funds from the California Public Library Foundation. Due to the anticipated recruitment period of approximately three months, only $7,000 will be needed through the end of FY 1998/99 to cover salaries and benefits. The balance of FY 1998/99 PLF funds will be utilized to provide a collection of basic reference books in the new Young Adult area and to update aging personal computers in the library. a jAN -15 -99 10:43 FROM =NB PUBLIC LIBRARY 10 :94SS405681 CALIFORNIA STATE LIBRARY LIBRARY - COURTS BUILDING • P.O. BOX 9A2937 . SACRAMENTO, CA 94237.0001 MEMORANDI TO: All California Public Library Directors FROM: Dr. Kevin Start 00j� Sj_&,eAJ State Librarian of California DATE: September 9, 1998 SUBJECT: ESTIMATED Allocations from the Public Library Fund (1998199) PACE 2/4 In signing the 1998/99 State budget, the Governor authorized the amount of the Public Library Fund to increase from $18,870,000 to $38,870,000, an increase of 106 %. The augmentation continues to be tied to the implementation of a per capita distribution method to determine Public library ,Fund alIocations. AB 345- Grarilund, Chapter 167 of the Statutes of 1997, is the legislation that changes the Public Library Fund allocations from a formula based on local per capita appropriations to a formula based solely on the population of the library's service area AB 345 does not impact the local maintenance of effort requirement for eligibility for distribution of funds. The enclosed table presents the California State Library's preliminary estimates for the distribution of these fiords for the 1998/99 fiscal year. The final determination of the allocation will be made following the confetmation of eligibility based on the December 1, 1998, submittal.by local public libraries of their respective local appropriations. If you have any questions, contact either Jay Cunningham, PLF Coordinator, Library Development Services, at (916) 653 -8112 or Cindy Tackett, Local Assistance Coordinator, at (916) 653 -4192. Enclosure 3 .L= ,N -15 -99 10:44 FROM =N6 PU6LIC L16RARY 1D= 9496405661 PACE 3/4 The attached listing shows the California Stare Library's estimate for PLF payments in Fiscal Year 1998/99 as of September 1, 1998. This PLF allocation is determined by the population certified by the State Librarian based on estimates prepared by the State Department of Finance as the service population of each public library jurisdiction as a proportion of the available PLF funds. AB 345 (Granlund), Chapter 167 of the Statutes of 1997 and AB 107, Chapter 282 of the Statutes of 1997 are the authorities for this allocation. This estimate assumes that all jurisdictions meet the maintenance of effort requirements. The actual allocation to each library may change depending on whether the Fiscal year 1998199 local support figures indicate a decrease in the number of libraries eligible to receive PLF funds. The final allocation figures will not be available until February 1999, when the California State Library certifies the actual Fiscal Year 1998/99 local public library allocations. JAN -15 -S9 10:44 FROM.NB PUBLIC LIBRARY ID :S4S6405681 FACE 4/4 PUBLIC LIBRARY FUND FY 1998199 Estimates (Payment Based on Population) 1 2 3 4 5 At 100% Funding Proportionally Percentage Total Cost of Funded Payee Population Meets..... of Total .. PLF Program Estimate FY 98199 -MOE Y/N :; ::.Populatidri::. 1 x $2.063 (1 x $1.16957) National City 54,400 Y 0.0016369 112,227 63,625 Nevada County 88.800 Y 0.0026719 183.194 103,858 Newport Beach 72,000 Y 0.0021845 149.774 84.911 1 Oceanside Ontario Orange Orange County Orland Oxnard Pacific Grove Palm Springs Palmdale Palo Alto Palo Verde Valley District Palos Verdes District Pasadena Paso Robles Placentia District Plumas County Pomona.. Ponerville Rancho Cucamonga Rancho Mirage Redlands (A.K. Smiley) Redondo Beach Redwood City Richmond Riverside: Riverside County Roseville Sacramento Salinas San Anselmo San Benito County San Bernardino San Bernardino County San Bruno; San Diego ; San Diego;Courny San Francisco San Jose- - San Juan Bautista San Leandro 153,900 Y 0.0046307 317,496 179.997 143.800 Y 0.0043268 296.659 168.184. 125,100. Y 0.0037642 258,081 .146,313 1,314.773.. Y 0.0395606. • 2.712.3r7. 1,537120 -, 13,175 Y 0.0003964 27,180 15.409 156.000 Y 0.0046939 321.828 182.453 17.450 Y 0.0005251 35.999 20,409 42.650 Y 0.0012833 87.987 49,882 117.300 Y 0.0035295 241,990 137.191 60,500 Y 0,0018204. 124.812 70.759, 41.380. Y 0.0012451 85.367 48,397 70,600.: Y 0.0021243;:. 145.648 82.572 .' 140.400 Y 0 0042245:: 289.645 •164208: 22.050 ;;:.,.;:. Y 0.0006635,: 45.489 25.789: 50.330. :,.. „. Y 0.0015144,: 103,831 24,000•, Y 0.0007221.. 49,512 28.070. ' 143,200 Y 0.0043088 295,422 167.483 36,350 Y 0.0010937 74.990 42.514 118.400 Y 0.0035626, 244.259 138.477 14.320 Y 0.0004309 29,542 16.748 66,100 Y 0.0019889 136.364 77,309 65.800. Y 0.0019799 135,745 -76.968 75.200 Y 0.0022627 155,138 87.952 92,800 Y 0.0027923 191,446 108.536 250.800:!,:...: , . Y 0.007544 .;. 517.400 293.328 . 697.430 Y 0.0209852 1.438.798 815.694 66.900 Y 0.002013 138,015 78,244 1.114.140 Y 0.0335237 2.298,471 1.303.066 128.300 Y 0.038605 264,683 150.056 12.400 Y 0.0003731 25.581 14.503 45.000 Y 0.001354 92.835 52.631 182,600 Y 0.0054943 376.704 213,564 998,200 Y 0.0300351 2,059.287 1,167.466 41.450. Y 0.0012472 85.511 48479,... 1224.8.00.r. , Y 0.0368534 2,526.762 1..432.491....... 975.950. :: Y 0.0293657::.. 2.013,3.a5, 789.600 - •.Y ..0.0237585, ;;; 1628,945 923,493.,. 894.000 .:. Y 0.0268998;..- 1.644,322 1.045.596 ,.:. 1.650 Y 0.0000496 3.404 1.930... 74.300 Y 0.0022366, 153.281 86.899 5 City of Newport Beach NO. BA- 041 BUDGET AMENDMENT 1998 -99 AMOUNT: S44.s11.00 ' -FECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase in Budgetary Fund Balance X Increase Budget Appropriations AND Decrease in Budgetary Fund Balance Transfer Budget Appropriations NX No effect on Budgetary Fund Balance from existing budget appropriations X from additional estimated revenues from unappropriated fund balance FXPI ANATION- This budget amendment is requested to provide for the following: To appropriate state grant money from the Public Library Foundation to salaries, materials and office equipment. The funds are to be expended to enhance library services. There have been no other budget amendments to the Public Library Foundation prog The salaries portion is related to the establishment of a Young Adult Librarian position. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account General Fund JENUEAPPROPPIATIONS (3601) Fund /Division Account 4010 4836 EXPENDITURE APPROPRIATIONS (3603) Description Description Public Library Foundation Program Amount Debit Credit $44,911.00 Signed: City Council Approval: City Clerk Date Description Division Number 4050 Central Library Account Number 7000 Salaries - Misc. $7,034.00 Division Number 4010 Support Services Account Number 9000 Office Equipment $34,877.00 Division Number 4010 Support Services Account Number 8260 Library Materials $3,000.00 Division Number Account Number Division Number Account Number Division Number Account Number ' Automatic System Entry. Signed Financial Approval: Finance`Director Date bigned: Administrative Approval: City Manager Date Signed: City Council Approval: City Clerk Date