HomeMy WebLinkAbout17 - Budget Amendment - Young Adult Librarian PositionItem # 17
January 25, 1999
Community Services Department
Arts & Cultural - Library - Recreation - Seniors
To: Mayor and Members of the City Council
From: Board of Library Trustees
Re: Request for Young Adult Librarian Position from State Funds
RECOMMENDATION
1. Accept the state grant of $84,911 from the Public Library Foundation program.
2. Appropriate the $44,911, which exceeds the original appropriation, to the following
expenditure accounts:
4050 -7000 Salaries Misc. $ 7,034
4010 -8260 Library Materials 3,000
4010 -9000 Office Equipment 34,877
$44,911
3. Authorize the establishment of the position of Young Adult Librarian with these funds, and
the immediate recruitment and hiring for the position.
BACKGROUND
The Newport Beach Public Library has received a grant of $84,911 from the State of California
under the Public Library Foundation (PLF) program. Of this $84,911 grant, the amount of $40,000
has regularly been received each year, and for FY 1998/99 has been included in the projected
Library Division revenue. The related expenditures have been appropriated in the annual budget.
This year, due to intense lobbying efforts, the funding formula was greatly increased, in fact more
than doubled for an allocation of $84,911. The additional un- appropriated amount is $44,911. The
library is required to show how these additional funds are expended to enhance services.
Need for Services to Young Adults
The Board of Library Trustees has identified, through the current long -range planning process, the
growing young adult group, ages 12 -16, as the underserved population whose needs must be
addressed. They have developed programs to address this need, which include.
• Hiring of a Young Adult Librarian.
• Establishing a specific place within the Central Library for this age group, now funded by
the Newport Beach Public Library Foundation with $50,000.
• Establishment of a core reference collection for Young Adults.
Request for Young Adult Librarian Position from State Funds
Page 2
After careful consideration, the Board voted on December 15, 1998, to request a budget
amendment to expend these additional funds of $44,911 from the Public Library Foundation
Program for establishing the position of a Young Adult Librarian this fiscal year and for the
immediate recruitment and hiring for this position. In succeeding years, the Board will continue
funding this position with funds from the California Public Library Foundation.
Due to the anticipated recruitment period of approximately three months, only $7,000 will be
needed through the end of FY 1998/99 to cover salaries and benefits.
The balance of FY 1998/99 PLF funds will be utilized to provide a collection of basic reference
books in the new Young Adult area and to update aging personal computers in the library.
a
jAN -15 -99 10:43 FROM =NB PUBLIC LIBRARY 10 :94SS405681
CALIFORNIA STATE LIBRARY
LIBRARY - COURTS BUILDING • P.O. BOX 9A2937 . SACRAMENTO, CA 94237.0001
MEMORANDI
TO: All California Public Library Directors
FROM: Dr. Kevin Start 00j� Sj_&,eAJ
State Librarian of California
DATE: September 9, 1998
SUBJECT: ESTIMATED Allocations from the Public Library Fund (1998199)
PACE 2/4
In signing the 1998/99 State budget, the Governor authorized the amount of the Public Library
Fund to increase from $18,870,000 to $38,870,000, an increase of 106 %. The augmentation
continues to be tied to the implementation of a per capita distribution method to determine Public
library ,Fund alIocations. AB 345- Grarilund, Chapter 167 of the Statutes of 1997, is the
legislation that changes the Public Library Fund allocations from a formula based on local per
capita appropriations to a formula based solely on the population of the library's service area AB
345 does not impact the local maintenance of effort requirement for eligibility for distribution of
funds.
The enclosed table presents the California State Library's preliminary estimates for the distribution
of these fiords for the 1998/99 fiscal year. The final determination of the allocation will be made
following the confetmation of eligibility based on the December 1, 1998, submittal.by local public
libraries of their respective local appropriations.
If you have any questions, contact either Jay Cunningham, PLF Coordinator, Library
Development Services, at (916) 653 -8112 or Cindy Tackett, Local Assistance Coordinator, at
(916) 653 -4192.
Enclosure
3
.L= ,N -15 -99 10:44 FROM =N6 PU6LIC L16RARY 1D= 9496405661 PACE 3/4
The attached listing shows the California Stare Library's estimate for PLF payments in Fiscal Year
1998/99 as of September 1, 1998.
This PLF allocation is determined by the population certified by the State Librarian based on
estimates prepared by the State Department of Finance as the service population of each public
library jurisdiction as a proportion of the available PLF funds. AB 345 (Granlund), Chapter 167
of the Statutes of 1997 and AB 107, Chapter 282 of the Statutes of 1997 are the authorities for this
allocation.
This estimate assumes that all jurisdictions meet the maintenance of effort requirements. The
actual allocation to each library may change depending on whether the Fiscal year 1998199 local
support figures indicate a decrease in the number of libraries eligible to receive PLF funds. The
final allocation figures will not be available until February 1999, when the California State
Library certifies the actual Fiscal Year 1998/99 local public library allocations.
JAN -15 -S9 10:44 FROM.NB PUBLIC LIBRARY ID :S4S6405681 FACE 4/4
PUBLIC LIBRARY FUND
FY 1998199 Estimates
(Payment Based on Population)
1 2 3 4 5
At 100% Funding Proportionally
Percentage Total Cost of Funded
Payee Population Meets..... of Total .. PLF Program Estimate
FY 98199 -MOE Y/N :; ::.Populatidri::. 1 x $2.063 (1 x $1.16957)
National City
54,400
Y
0.0016369
112,227
63,625
Nevada County
88.800
Y
0.0026719
183.194
103,858
Newport Beach
72,000
Y
0.0021845
149.774
84.911 1
Oceanside
Ontario
Orange
Orange County
Orland
Oxnard
Pacific Grove
Palm Springs
Palmdale
Palo Alto
Palo Verde Valley District
Palos Verdes District
Pasadena
Paso Robles
Placentia District
Plumas County
Pomona..
Ponerville
Rancho Cucamonga
Rancho Mirage
Redlands (A.K. Smiley)
Redondo Beach
Redwood City
Richmond
Riverside:
Riverside County
Roseville
Sacramento
Salinas
San Anselmo
San Benito County
San Bernardino
San Bernardino County
San Bruno;
San Diego ;
San Diego;Courny
San Francisco
San Jose- -
San Juan Bautista
San Leandro
153,900
Y
0.0046307
317,496
179.997
143.800
Y
0.0043268
296.659
168.184.
125,100.
Y
0.0037642
258,081
.146,313
1,314.773..
Y
0.0395606. •
2.712.3r7.
1,537120 -,
13,175
Y
0.0003964
27,180
15.409
156.000
Y
0.0046939
321.828
182.453
17.450
Y
0.0005251
35.999
20,409
42.650
Y
0.0012833
87.987
49,882
117.300
Y
0.0035295
241,990
137.191
60,500
Y
0,0018204.
124.812
70.759,
41.380.
Y
0.0012451
85.367
48,397
70,600.:
Y
0.0021243;:.
145.648
82.572 .'
140.400
Y
0 0042245::
289.645
•164208:
22.050 ;;:.,.;:.
Y
0.0006635,:
45.489
25.789:
50.330. :,..
„. Y
0.0015144,:
103,831
24,000•,
Y
0.0007221..
49,512
28.070. '
143,200
Y
0.0043088
295,422
167.483
36,350
Y
0.0010937
74.990
42.514
118.400
Y
0.0035626,
244.259
138.477
14.320
Y
0.0004309
29,542
16.748
66,100
Y
0.0019889
136.364
77,309
65.800.
Y
0.0019799
135,745
-76.968
75.200
Y
0.0022627
155,138
87.952
92,800
Y
0.0027923
191,446
108.536
250.800:!,:...:
, . Y
0.007544 .;.
517.400
293.328 .
697.430
Y
0.0209852
1.438.798
815.694
66.900
Y
0.002013
138,015
78,244
1.114.140
Y
0.0335237
2.298,471
1.303.066
128.300
Y
0.038605
264,683
150.056
12.400
Y
0.0003731
25.581
14.503
45.000
Y
0.001354
92.835
52.631
182,600
Y
0.0054943
376.704
213,564
998,200
Y
0.0300351
2,059.287
1,167.466
41.450.
Y
0.0012472
85.511
48479,...
1224.8.00.r.
, Y
0.0368534
2,526.762
1..432.491.......
975.950.
:: Y
0.0293657::..
2.013,3.a5,
789.600
- •.Y
..0.0237585, ;;;
1628,945
923,493.,.
894.000 .:.
Y
0.0268998;..-
1.644,322
1.045.596 ,.:.
1.650
Y
0.0000496
3.404
1.930...
74.300
Y
0.0022366,
153.281
86.899
5
City of Newport Beach NO. BA- 041
BUDGET AMENDMENT
1998 -99 AMOUNT: S44.s11.00
' -FECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Budget Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations NX No effect on Budgetary Fund Balance
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
FXPI ANATION-
This budget amendment is requested to provide for the following:
To appropriate state grant money from the Public Library Foundation to salaries, materials and office equipment. The funds are
to be expended to enhance library services. There have been no other budget amendments to the Public Library Foundation prog
The salaries portion is related to the establishment of a Young Adult Librarian position.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
General Fund
JENUEAPPROPPIATIONS (3601)
Fund /Division Account
4010 4836
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Public Library Foundation Program
Amount
Debit Credit
$44,911.00
Signed:
City Council Approval: City Clerk Date
Description
Division
Number 4050 Central Library
Account
Number 7000 Salaries - Misc.
$7,034.00
Division
Number 4010 Support Services
Account
Number 9000 Office Equipment
$34,877.00
Division
Number 4010 Support Services
Account
Number 8260 Library Materials
$3,000.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
' Automatic System Entry.
Signed
Financial Approval: Finance`Director
Date
bigned:
Administrative Approval: City Manager
Date
Signed:
City Council Approval: City Clerk Date