HomeMy WebLinkAbout02 - Infrastructure PlanningFebruary 8, 1999
Study Session Agenda Item No. 2
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT: INFRASTRUCTURE PLANNING
STREETS AND HIGHWAYS MASTER PLAN (Circulation Element)
• Buildout of the system as needed to accommodate the growth within the community.
• The City has a 7 -year plan detailing proposed roadway construction projects to
complete the circulation element.
• See the attached list of $27 million in Major Projects from the 7 -Year Highway
Master Plan.
PAVEMENT MANAGEMENT PLAN FOR THE STREETS
• Program to assess the maintenance needs for the existing road system in the City.
The survey recommendations are complete and the funding program to implement
the priority projects as a part of the FY 1998 -99 CIP is being implemented. The
attached map shows the streets that have had pavement projects in the last five
years.
• Needs in the next five years:
Arterials: 6 lane miles per year
Locals: 100 lane miles per year
Concrete: 6 lane miles per year
• The City's arterial streets are in very good condition due to the major projects
constructed during the last few years and the projects that will be completed this
year. The local streets are also well maintained due to the major slurry projects that
have been completed in the past few years. Concrete streets are in fair to good
condition and staff is developing a rehabilitation strategy for these streets.
• $1.5 to $2 million per year is necessary for rehabilitating both the asphalt and
concrete streets.
ALLEY RECONSTRUCTION
• The alleys in Corona del Mar have been completed. The next area for alley
reconstruction is the Peninsula. About 75% of the alleys have been completed, but
there are still a number to complete. Some of the 20 wide asphalt alleys will be
reconstructed using asphalt rather than concrete. After the Peninsula is completed,
SUBJECT: INFRASTRUCTURE PLANNING
February 8, 1999
Page 2
the next areas to be considered are Newport Shores and Newport Heights. The
average expenditure on alleys in the last four years is $142,000. It is recommended
that a $200,000 per year program be established.
SIDEWALKS, CURBS AND GUTTERS
• Annually $200,000 to $400,000 is budgeted to replace damaged sidewalks, curbs
and gutters. Each year the General Services Department inspects these facilities
and puts together the program for replacement for that year based on the need to
replace. The annual concrete contract currently rotates on a four -year cycle
between Newport Heights, Westcliff, the Peninsula, and Corona del Mar. This
Citywide program for the next 5 years is estimated at $250,000 to $350,000 per
year.
WATER SYSTEM MASTER PLAN
• The 20 year needs study is now in final draft form
• Funding needs and a rate analysis program are in progress and will be completed
this spring.
• The final draft of the Master Plan calls for approximately $40 million in
improvements over the next 20 years. The 20 year plan is detailed as follows: $2
million in pump station improvements, $1 million in pressure regulating station
improvements, $4.5 million to cover Big Canyon Reservoir, $14.5 million for
replacement of aged water distribution mains, $7 million for water transmission main
improvements, and $10 million for water quality, meter replacements and fire
hydrant replacement programs in addition to on -going facilities maintenance
improvements.
• The major projects planned over the next 5 years include: covering of Big Canyon
Reservoir, Cameo Highlands water main replacement, new water disinfection
system at Big Canyon Reservoir, new water transmission mains in Corona Del Mar
and Irvine Blvd., improvements to zone 3 pump station at Big Canyon Reservoir.
The total 5 year CIP cost for the years 1999 to 2004 is estimated at $17 million.
WASTEWATER MASTER PLAN
• The 20 year needs study was completed last year.
• Funding program and rate analysis will be combined with the water system study
and will be completed this spring.
• The 20 -year Master Plan identified $3 million in sewer main improvements and $6
million in pump station improvements at 20 sites. Two of the 20 pump station
improvements have been completed: Little Balboa Island and Lido Isle at a
SUBJECT: INFRASTRUCTURE PLANNING
February 8, 1999
Page 3
combined cost of $2 million. This leaves approximately $9 million remaining to
complete the wastewater improvements.
• The major wastewater projects planned in the next 5 years include Buck Gully,
Backbay, and China Cove pump station improvements and sewer main
replacements in Ocean Front alleys and Central Balboa alleys. Two pump stations
are planned to be abandoned. The total 5 year CIP cost for fiscal years 1999 to
2004 is estimated to be $5 million.
STORM DRAIN MASTER PLAN
• Master plan was set up in the 1960's. Most major facilities have been completed.
• Need to update the plan to reflect changed design standards. This is a CIP project
approved for FY 1998 -99 and is currently in progress with a completion date by
fiscal year end.
• The City's storm drain system is generally in good shape. In the low -lying areas of
the community where the land is very flat and subject to tidal flooding the drainage
system needs some upgrading. Plans are being prepared for several other areas in
the community that experienced flooding in last year's intense rainstorms.
• Preliminary findings show that: (1) small diameter pipe (less than 18 ") and old and
deteriorated corrugated metal pipe needs to be replaced with reinforced concrete
pipe; (2) approximately 75 areas of roadway flooding need to be examined; and (3)
master plan upgrades and tidal gate improvements will be needed.
• Costs will be determined with the master plan.
• There are currently 2,400 catch basins, 85 tidal valves and three miles of open
concrete v- ditches (these must be cleaned by hand) in addition to the many miles of
existing storm drains that must be maintained on a regular basis.
TRAFFIC SIGNALS
• A 20 year needs study was completed last year. The study considered potential
new signal locations; maintenance, replacement and upgrades to existing signals;
and energy costs.
• Approximately 10 new signals are anticipated to be funded in whole or in part by the
City over the 20 -year period for a total cost of $1.8 million.
• Maintenance and replacement of existing signals will cost $6 million.
• Electrical energy costs were estimated to be $2.6 million. It should be noted that
subsequent to the preparation of the needs study, the City has begun using a newer
technology which offers energy savings. The energy savings are significant, but
they are offset by higher equipment costs, with the result being an overall energy
reduction of nearly 20 %. The annexation of the Newport Coast area was also
analyzed and the costs of the additional signals would be $1 million over a 20 -year
period.
SUBJECT: INFRASTRUCTURE PLANNING
February 8, 1999
Page 4
• A program is in place to install emergency vehicle preemption devices on all new
traffic signal installations and on traffic signals that are upgraded.
STREET LIGHT REPLACEMENT AND UPGRADES
• A 15 year program to convert and upgrade 2142 antiquated series street lights was
established in 1993 and estimated to cost $11 million to complete. This fall the
program was re- evaluated to determine the most critical needs and establish an
appropriate funding level. During the last 3 years, $300,000 per year has been
available to implement this program. A funding level averaging $385,000 per year
for 14 years will complete the conversion and upgrade under the revised program.
The revised program is estimated to cost $6.5 million. The system's for Lido Isle,
Balboa Island, and the Peninsula (east of Island Avenue) have been completed.
These systems included a total of 162 lights.
PARKS, MEDIANS AND PARKWAY TREES
PARKS
• Annually funds are budgeted for renovation of park fields and equipment. In the
past an average of $250,000 per year has been spent to upgrade these facilities.
It is anticipated that $225,000 per year will be needed to continue this program.
Some of the deficiencies that need to be funded are new equipment to satisfy
safety issues, park irrigation, turf repair, fencing and landscaping. There are
numerous areas where 25- year -old plantings need an established program of
annual renovation.
• A planning program must be established for the development and maintenance
of the Open Space parcels that have been and will be dedicated to the City.
Recently over 28 acres of unimproved open space have been dedicated and in
many locations there are deferred maintenance problems to be resolved.
• An additional program that would benefit the parks is an upgrading of the
irrigation systems to better monitor water usage. This could be tied into
expanding the use of reclaimed water in the parks.
MEDIANS AND PARKWAY TREES
• As the trees in the medians and parkways mature it is necessary to have a
reforestation program. Over the last three years the City has received grants
from the State Department of Forestry to help replace trees. It is anticipated that
$100,000 per year will be needed to continue the program.
SUBJECT: INFRASTRUCTURE PLANNING
February 8, 1999
Page 5
MAJOR STRUCTURE REFURBISHMENT AND REPLACEMENT
• A plan and funding program needs to be established to provide for the future of
these facilities. Currently there is no annual fund that provides for preventative
maintenance and annual upkeep of the facilities. For example, funding has not
been set aside to paint buildings on a regular basis or upgrade heating and cooling
systems. Most of the City's older buildings are suffering from deferred maintenance.
CITY BUILDINGS
• City Hall Complex: A comprehensive review of this complex is needed to
establish what the needs will be for the next 10 years. Can the older buildings
be upgraded to more efficiently use the space or should they be demolished and
rebuilt? The electrical system is being upgraded this year. A painting program is
needed.
• Libraries: The Library System presently consists of four buildings: the almost 5
year -old Central Library and the 3 branch libraries: Mariners, Balboa and Corona
del Mar. An annual allocation in the range of $40,000 to $60,000 per year is
needed to provide for their up -keep.
• Central Library requires mainly routine maintenance, although there are still a
few building design and construction issues that have not been fully resolved,
particularly those dealing with water infiltration and reliable operation of the
HVAC systems.
• The branch libraries, although structurally sound, are showing their age. Both
Mariners and Balboa were renovated in 1997 with carpeting, paint and other
improvements. The Mariners' roof will be replaced this fiscal year. The
Balboa roof will need replacement in the next 3 years. The electrical systems
of Mariners and Balboa are in need of upgrading. The Corona del Mar
Branch will require paint, carpet and re- roofing during the next 5 years.
• General Services Yard: The 1950's vintage corrugated steel buildings used by
the Parks Division need to be replaced. The lower yard and transfer station
needs refurbishing and a new restroom. A program for the upgrading of these
facilities is needed and may run $50,000 per year for 3 to 4 years.
• Police Station: This facility has been undergoing an upgrading program during
the past four years with improvements to the shooting range, locker rooms,
communications system, and other facilities. There still is a need to continue the
upgrading of this 25- year -old facility particularly the plumbing and electrical
systems. A continuation of the $100,000 per year program for another 3 to 4
years will be needed
• Fire Stations and Life Guard Facility: with the exception of the Balboa Island
Station all of the Stations exceed 25 years in age and need to have a program
established to upgrade and /or replace the facilities. The administrative offices
have been remodeled but are still in need of extra space. A comprehensive
SUBJECT: INFRASTRUCTURE PLANNING
February 8, 1999
Page 6
program for all Fire and Marine facilities is being developed to identify major
infrastructure needs and repairs. This program will be completed this year.
• Park, Theater Arts and Community Youth Center Buildings: The numerous
buildings require repairs, upgrades and remodeling. The annual cost is
$100,000 to $150,000.
• Public Restrooms: These facilities are probably the most challenging facilities
to keep in service and maintain. The restrooms near the beach and bay receive
heavier use than any other buildings in the city. Most are in need of major
upgrades and some in need of replacement. A program is needed to establish
the structural and mechanical condition of the restrooms so that a priority can be
established for the required work. The Corona del Mar Main Beach facilities
(including the snack bar), the Balboa Pier restrooms and the San Miguel Park
facility are all in need of restoration or replacement.
OCEAN AND HARBOR FACILITIES
• Ocean Piers: The two Ocean piers have an underwater inspection every two
years. Based on the results of the inspection, repairs are made as needed. In
the past. $150,000 has been budgeted every other year for repairs and $20,000
for the intervening years for inspections. The utilities serving the commercial
ventures on the piers are in need of repair and the Ieasee's need to share in the
costs of these upgrades and repairs. In addition, the railing on the Balboa Pier is
deteriorated and requires replacement.
• Bay Piers: The General Services Department has a maintenance program for
the repair and replacement of these piers. There are 11 public piers and floats in
the bay that the City maintains. The average age of these facilities is 40 years.
Two piers have been replaced in the last three years (Fernando and M Streets).
Five piers need replacement in the next five years. The annual $25,000 per year
budget needs to be increased by $75,000 per year to accomplish this program.
• Bulkhead (Balboa Island and Peninsula): Ongoing repairs on Balboa Island
have been made to leaking bulkheads, deteriorated sidewalks and the streetend
drainage systems. The annual amount budgeted has been $100,000 and is
proposed at $200,000 until the work is complete.
BRIDGES
• The City has 10 bridges that are inspected by Caltrans bridge engineers every
two years, plus at least 2 other bridges that are located within the recently
annexed area from the City of Irvine. The Collins Island Bridge is less than 20
feet long and is inspected by the city engineers. Deficiencies that are found are
corrected on an as needed basis. All of the bridges are capable of withstanding
legal traffic loads.
SUBJECT: INFRASTRUCTURE PLANNING
February 8, 1999
Page 7
• Seismic Retrofit: Three of the City's bridges qualified for Federal retrofit
funding and the work will be completed by this summer.
• Replacement: There currently is no indication that any of the bridges will
need replacing in the next five years.
DREDGING AND SAND REPLENISHMENT
• This is an on -going need within the community. Outside funding sources are
actively pursued. The current dredging operation in the Upper Newport Bay is the
result of significant efforts of the City.
• Ocean Beach Replenishment: The City, working with the Corps of Engineers,
has been able to obtain projects westerly of the Newport Pier about every 5 to 8
years.
• Upper Bay Dredging: The current $7.4 million project is scheduled for
completion this spring. More routine dredging and water quality projects are
anticipated through a US Army Corps study.
• Sand Replenishment: Portions of the bay, including Balboa Island and the
Peninsula, have annual projects that dredge the sand out of the docks and place
it against the bulkheads and along the beaches.
• Channel Dredging: A project to dredge the Grand Canal at Balboa Island is
about to start. It will entail dredging the navigable area and place sand against
the bulkhead, while preserving the eel grass.
OTHER AREAS TO BE CONSIDERED IN INFRASTRUCTURE PLANNING ARE:
• Signage: The topic of signage is currently being discussed in the context of how
can we improve the way information is given to the public. We currently spend
about $25,000 per year on traffic, beach, park and other special purpose signs.
These have to be replaced on a regular basis and currently we are several years
behind. An additional $50,000 per year would reduce the backlog. If a
comprehensive signage program were in place it could probably be implemented
over a 5 -year period during the normal replacement process.
• Emergency Response Program: A program is needed to set aside a reserve that
will provide funding to cover the costs that are not covered by FEMA and OES when
the city forces have to respond to disasters like the rain storms last year.
• Oil Field Operation: The oil production continues to decline as the oil reservoir is
depleted. There are a number of methods to improve production that need to be
investigated. Many of the 16 existing wells can be recompleted to improve the
production. The newly formed City Council Oil and Gas Field Operations Committee
will review the options available and make recommendations on future actions to be
taken. The average expenditure for Oil Field operations in the last 4 years is
SUBJECT: INFRASTRUCTURE PLANNING
February 8, 1999
Page 8
$116,000. It is recommended that a $200,000 per year program be established.
Both the revenues and expenditures for the oil fields go to and come from the
Tidelands Fund.
• Quality of Life
• Village Revitalization
• Open Space Planning
• Beautification
• Fiscal Planning
Attachments: Major Projects from the 7 -Year Highway Master Plan
Pavement Management Program Projects 1995 -2000
f:\ users \pbw\shared \infrastructure \Study Session Infrastructure.doc
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