HomeMy WebLinkAbout06 - River Avenue Street Rehabilitation, Contract No. 3178 - Completion and AcceptanceFebruary 8, 1999
CITY COUNCIL AGENDA
ITEM NO. 6
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT: RIVER AVENUE STREET REHABILITATION, CONTRACT NO. 3178 -
COMPLETION AND ACCEPTANCE
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the bonds 35 days after the Notice of Completion
has been recorded in accordance with applicable portions of the Civil Code.
4. Authorize $15,000.00 from the amount remaining in the River Avenue Street
Rehabilitation Project (Account No. 7013- C5100364), for the purchase and planting
of Queen Palm trees along the south side of River Avenue.
5. Authorize a budget amendment to transfer $9,500.00 from the River Avenue
Reconstruction (Account No. 7013- C5100364) to the Sidewalk, Curb and Gutter
Replacement (Account No. 7013- C5100020).
DISCUSSION
On June 22, 1998, the City Council authorized the award of the River Avenue Street
Rehabilitation contract to R. J. Noble Company of Orange, California. The contract
provided for the resurfacing of River Avenue with asphalt concrete, and the
reconstruction of curb & gutter, sidewalk, curb access ramps and cross gutters. The
contract has been completed to the satisfaction of the Public Works Department. A
summary of the contract costs are as follows:
Original bid amount: $174,625.00
Actual amount of bid items constructed: 167,528.04
Total amount of change orders: 0.00
Final contract cost: $167,528.04
SUBJECT: River Avenue Street Reconstruction, Contract No. 3178 - Completion and Acceptance
February 8, 1999
Page 2
The decrease in the amount of actual bid items constructed over the original bid amount
resulted from a decrease of actual bid item quantities as measured in the field. There
were no change orders issued on this project. The final overall construction cost was
4.2% below the original bid amount.
Funds for the project in the amount of $192,087.00 were budgeted in the General Fund,
River Avenue Street Reconstruction, Account No. 7013- C5100364. Based on the final
project costs, a balance of $24,559.00 remains in the project account and may be used
for other projects.
The residents along River Avenue have requested that Queen Palms be installed along
the street. It is recommended that $15,000.00 remaining in the River Avenue account be
used for planting Queen Palm trees along the south side of River Avenue. The Lido .
Sands Association has agreed to water these trees. In addition, staff recommends a
budget amendment to transfer $9,500.00 to the FY 1998 -99 Sidewalk, Curb and Gutter
Replacement, Account No. 7013- C5100020.
All work was completed by November 6, 1998, ahead of the scheduled completion date
of November 9, 1998.
Respectfully submitted,
PUBLIC WORKS DEPARTMENT
Don Webb. Director
By:
Horst Hlawaty, P.E.
Construction Engineer
\ \mis_t\sys\ users \pbw\ shared \council \fy98- 99 \feb- 8\river c- 3178.doc
City of Newport Beach NO. BA- 045
BUDGET AMENDMENT
1998 -99 AMOUNT: Ss,500.00
-)ECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Budget Appropriations AND Decrease in Budgetary Fund Balance
X Transfer Budget Appropriations X No effect on Budgetary Fund Balance
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To transfer funds from the balance of the River Avenue Street Reconstruction account to the Sidewalk, Curb and Gutter
Replacement account. The balance in the River Avenue Street Reconstruction account is $24,559. Public Works would also
like to purchase Queen Palm trees with the remaining portion (appro)imately $15,000) of the balance of the River Avenue Street
account. Prior budget amendments have reduced the Sidewalk, Curb and Gutter Replacement account by $100,000 in '96,
$109,350 in '97 and $49,780 in '98. This budget amendment adds back $9,500. See bullet points in the council report.
Both of these capital project accounts are in the General Fund.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
General Fund
k�VENUE APPROPRIATIONS (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Account
Division
Account
Division
Account
Division
Account
Division
Account
Number
Number
Number
Number
Number
Number
Number
Number
Number
Number
Description
Description
Description
7013 Street
C5100364 River Avenue Street Reconstruction
7013 Street
C5100020 Sidewalk, Curb, Gutter Replacement Program
Signed: ('
Financial Approval. n—Di ctot r �
Adrdinistrative Approval: City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$9,500.00
Automatic
$9,500.00
to
Date
Date