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Home My WebLink About13 - Electric Vehicle Program Final ReportE • 0 City Council Agenda Item No. 13 March 22, 1999 TO: Mayor and City Council FROM: General Services Director SUBJECT: Electric Vehicle Program Final Report Recommendation Approve the attached final report and request for grant reimbursement for submittal to the South Coast Air Quality Management District Mobile Source Reduction Council. Background In March 1998, the City submitted an application to the South Coast Air Quality Management District's Mobile Source Air Pollution Reduction Review Committee (MSRC) to participate in the Committee's AB2766 Subvention Fund Match Program. In April 1998, the City's application was approved and the City entered into an agreement with the MSRC to obtain $91,514 in matching funds to implement the City's Electric Vehicle Program. The matching funds are to be paid to the City on a reimbursement basis upon completion of the work tasks proposed in the City's March 1998 application. Per the City's agreement with MSRC, the matching funds are to be used to pay a portion of the costs associated with the three -year lease of twelve Honda EV Plus vehicles and five Toyota RAV's, a portion of the cost to purchase and install seventeen charging stations, and staff costs for managing the program. The matching funds are intended to pay 20% of the total project cost. The balance of the project is funded with AB2766 Subvention. Funds. Discussion The program's actual costs to date are significantly less than the $457,572 originally anticipated. Staff has successfully completed all work tasks at a total project cost of $360,676.90. Savings were achieved in the purchase and installation of the seventeen charging stations. The City is requesting reimbursement in the amount of $72,135.38. Consistent with the City's agreement terms with the MSRC and following Council approval, the City previously submitted a progress report in December 1998 to the MSRC. The attached final report was prepared under the guidance of the MSRC staff and includes program results through February 1999. In addition, the report includes feedback from the City Department staff that are participating in the program. Participants were surveyed in February to invite their comments. The survey results are summarized in the final report and will be submitted to the MSRC as an attachment. FAUSemNGSNMEIdddgc\ MARCH 991Counci1- AQMDFina1Rpt.doc Very respectfully, David E. Niederhaus DEN /me Attachments: (A) AB2766 / MSRC Local Government Subvention Fund Match Program Final Report (Contract No. AB2766/062). 0 FAUS n \GSNMEIdridge\MARCH 99 \Council- AQMDFinaIRpcdoc � 0 CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 March 23. 1999 Reference: Contract # AB2766/062 Ms. Michele Stitzel AB 2766 Discretionary Fund / IGA South Coast Air Quality Management District NZ 21865 E. Copley Drive Diamond Bar, California 91765 Dear Ms. Stitzel, Per the City's agreement with the Mobile Source Reduction Council (Contract # AB2766/062), the City of Newport Beach is pleased to submit the enclosed Final Report. This submittal includes the following: a) Final Project Report which identifies tasks completed, issues identified, and resolutions implemented, as well as project results to date. b) Program expenditures supporting documentation. c) Project cost breakdown (comparison of actual costs vs. project budget). d) Sample program survey and survey results. The City of Newport Beach appreciates the opportunity to have participated in your matching fund grant program and respectfully submits this request for reimbursement in the amount of $72,135.38. This reimbursement request is consistent with the terms of our agreement and is equal to twenty - percent (20 %) of the total final project cost of $360,676.90. Supporting documentation for these expenditures is attached, excluding documentation for personnel costs. It is our understanding from conversations with your staff, Ms. Doris Moore, that supporting documentation for personnel costs will not be required at this time. As a matter of information, the City plans to expand the current electric vehicle fleet by leasing an additional vehicle in Fiscal Year 1999 -2000 for use by the City Planning Department staff. Please let me know if you have any questions regarding the report. I may be reached at (949) 644- 3055 or you may also contact Ms. Miriam Eldridge, Management Analyst, at (949) 644 -3057. Sincerely, David E. Niederhaus, Director General Services Department 0 Enclosures EldridgeWehicles\EV PmgmmVcQMDG-mnt- Invoice FRpt.doc 3300 Newport Boulevard, Newport Beach 4 SEW FART o. e C9C /F00.N�P March 1999 City of Newport Beach AB2766IMSRC Local Government Subvention Fund Match Program Final Report to the South Coast Air Quality Management District Mobile Source Reduction Council 9 0 City of Newport Beach Final Report AB2766IMSRC Local Government Subvention Fund Match Program Contract No. AB27661062 A. Description of Tasks Completed • TASK #1 : Vehicle Procurement Per the City's grant application, the City has entered into lease agreements with Toyota Motor Company (dated May 8, 1998) and American Honda Motor Company (dated May 8, 1998) to lease a total of 17 electric vehicles. As of October 30, 1998, the City has taken possession of all seventeen vehicles, which includes five (5) 1998 Toyota RAV 4 -EV's and twelve (12) 1998 Honda EV Plus'. On September 25, 1998, the City made payment to American Honda for the full three year lease term amount for all twelve vehicles totaling $209.064.36. The City has also paid the full three year lease term amount for all five Toyota RAV's totaling $88,299.15. • TASK 42: Charging Station Installation The City entered into a contract with Edison EV to install charging stations for each electric vehicle. The seventeen stations were constructed at the following four City facilities: 1. City Corporation Yard 2. City Hall 3. Utilities Yard 4. Marine Headquarters All seventeen stations have been installed. At one point the City had considered moving the charger at the Utilities Yard which shares an electrical meter with the office facility at the site. The move would have allowed for the charger to be separately metered using a lower electrical rate; however, the City determined that it would not be cost effective to relocate the charger. To date, the City has made payment to Edison EV for the installation of the seventeen chargers totaling $58,617.14. • TASK #3: Vehicle Delivery, Testine, and Operation Upon the receipt of each vehicle, staff test drove each vehicle to ensure safe performance. During the test runs, staff was made aware that some. of the Honda's were arriving with depleted lead acid batteries that prevented full operation of the vehicles. These vehicles were then scheduled for maintenance services with the approved service provider to have the batteries recharged prior to placing the vehicle in operation. After the vehicles were tested, each was labeled with the City logo and the assigned unit number. Vehicles were then delivered to the assigned City department. The seventeen vehicles were distributed to the five City departments as described in the following table: Department Vehicles Assigned Vehicles in Operation 1. Building Inspectors (5) Honda EV 5 2. Administrative Services (1) Toyota RAV 1 Administrative Services/MIS (2) Honda EV 2 March 1999 1 r,� City of Newport Beach Final Report .4B2766/MSRC Local Government Subvention Fund Match Program Contract No. .41127661062 Department Vehicles Assigned Vehicles in Operation 3. Fire and Marine (2) Honda EV: Fire 2 (1) Honda EV: Marine 1 4. General Svcs /Admin. (2) Toyota RAV 2 General Svcs./Equipt. Maint. (2) Honda EV 2 5. Public Works/Admin. (1) Toyota RAV 1 Public Works/Utilities (1) Toyota RAV 1 TOTAL 17 Vehicles 17 Vehicles EV DRIVERS Senior Building Inspectors, and Building Inspector II's Business License Inspector Mail Room Coordinator MIS Operations Coordinator MIS Computer Systems Technicians and Support Specialists General Services Director, Deputy Director, and Supervisory Staff Equipment Maintenance Loan Vehicle Drivers Fire & Marine Support Services, Facilities & Supply Coordinator Fire & Marine Support Services, Support Services Captain Marine Environmental Management, Parking Lot Supervisor Public Works Administrative Staff Utilities Division Administrative Staff TASK # 4: Staff Training Over 60 employees have attended one of the City's six training sessions that were conducted between June 1998 and February 1999. At the training sessions, students received informational brochures provided by Honda and Toyota. In addition, representatives from Honda and Toyota were on hand to review the vehicle's features and safety issues. Sessions also included some video instruction that showed students how to read their odometers and fuel gauges. City Standard Operating Procedures (SOP) were developed as part of the training element to ensure consistent and safe EV operation. At the end of each session, students were taken out to nearby EV charging stations to receive charging instructions for each type of vehicle. Next, the students were given an opportunity to test drive each vehicle. All but one of the training sessions were conducted at the City Corporation Yard, the other was conducted at City Hall. Staff may plan to schedule additional training at a later date if necessary. TASK #5: Interim Report Preparation & Submittal Staff spent approximately four days gathering, and evaluating data, reviewing the project status, and preparing this interim report for submittal to the MSRC. Another five days were spent distributing, collecting and evaluating survey results. March 1999 • City of Newport Beach Final Report AB2766/MSRCLocal Government Subvention Fund Match Program Contract No. AB27661062 TASK #6: Project Management / Administration. City staff has managed all aspects of the project. Project management has included maintaining communications with Honda and Toyota representatives to ensure timely delivery of vehicles, and coordinating charger installations with the Building Department and affected City departments. Staff also coordinated the installation of time -of -use meters at each charging site with Southern California Edison. To more efficiently manage the program, staff designated coordinators in each department that received an electric vehicle. The EV Coordinators are staff's main contact for distributing information to all electric vehicle drivers. Staff also set up a method to collect weekly data from the drivers. Each Monday morning, drivers report their odometer readings to the General Services Department. Staff then records the data and tracks associated electrical costs with a spreadsheet. An Electric Vehicle City Policy has also been developed ( "Electric Vehicle Standard Operating Procedures ") to address vehicle maintenance requirements, authorized uses for the vehicles, what to do in case of an emergency, and use of designated charging stations. All operators were required to acknowledge in writing that they had received orientation to electric vehicle operations. B. Issues Identified & Resolutions Implemented Below are vehicle maintenance and administrative issues that were addressed during the first year of the program: a. Staff has had to remind drivers of vehicle use policies. Some drivers have forgotten that they have been instructed to charge their vehicles only at the station designated for their specific vehicle. Each vehicle has its own charging station to ensure that kilowatt consumption data is accurately recorded for each vehicle. To resolve this issue, staff has re- educated drivers to emphasize key vehicle policies with the assistance of the EV Coordinators. b. Extended storage of the Honda vehicles at Honda storage facilities, prior to delivery to the City, resulted in several lead -acid batteries not being able to hold a charge. The batteries would be drained of all power when the vehicle remained stationary for a period of five to seven days. City has addressed this issue by informing Honda drivers to utilize their vehicles at least once to twice weekly. An additional training session was held to increase the number of eligible drivers. c. The charging station subcontractor installed chargers at sites that did not have dedicated Edison meters. Such an arrangement prevents the use of a "time of use" meter that would reduce electrical rates. To resolve this issue, two stations have kilowatts recorded weekly by City staff to track electrical costs for those vehicles. In other instances at the Marine Facility and Utilities Yard, the City is ineligible to pay discounted EV electrical rates because the charging stations at each site share an Edison meter with an office facility. Staff has looked into installing a separate meter at each location, but has determined that it would be more cost - effective to make no change due to the building configuration. March 1999 3 r.111 11�4 .1v.I.;.n...1"In ...... -.1. 11 .n. ..... r:....,.... n:.:. -r.. 1 City of Newport Beach Final Report AB2766IMSRC Local Government Subvention Fund Match Program Contract No. AB27661062 d. The City's accounting office needed to be informed of meter locations or accounts for each charging station to ensure Edison invoices are forwarded to the General Services Department in a timely manner for cost analysis. e. To ensure discounted EV rates are charged to each charging station, staff had to reset station clocks to account for changes in daylight savings time. Staff later realized that the clocks in the Toyota vehicles also had to be reset in order for off -peak charging to correctly take place. f. The program experienced a few occasions where City employees experimented with controls or attempted to make repairs to electronic equipment on the vehicle that should only have been done by the authorized lease service representative. Although no damage was done to any EV, staff has re- educated drivers through the EV Coordinators. Drivers were reminded to contact program staff or the City's Equipment Maintenance Division when they have questions regarding the vehicles operating features. or when they experience any vehicle malfunctions. C. Program Results The vehicles average between 7 to 49 miles per vehicle per day, and achieve between one and two miles per kilowatt. With all use combined, the vehicles have been driven a total of 40,560 miles at a cost of about $0.02 per mile for fuel costs. The approximate cost for gasoline for similar sized vehicles is 50.05 per mile. Annual fuel savings are projected to be approximately $15,000. With the exception of the problem with the Honda lead -acid batteries, the vehicles are operating to everyone's satisfaction. In fact, the majority of EV users are very enthusiastic about the program. Fifty -five drivers were surveyed in February to obtain program feedback. Of the fifty -five surveyed, thirty -six responded. Of the respondents who completed the survey, 39% drive an EV daily. Respondents indicated that they enjoyed the quiet ride (61 %) the most and knowledge of the beneficial environmental impact (14 %), while 17% indicated that the limited range was what they disliked most about driving an EV. Over half (53 %) of the respondents enjoyed the comfort of the EV models selected for the program rating the comfort level good, while 33% of the respondents rated vehicle comfort very good. Several comments were also received regarding concern that the quietness of the vehicle may be a safety hazard for pedestrians, bicyclists, and other vehicles, especially when backing -up the vehicle; yet, 94% of the respondents indicated they felt safe driving an EV. Based on their experience with the City's program, 50% of the respondents indicated they would consider owning an EV if purchase costs were competitive with gasoline powered vehicles. Finally, although there were several comments regarding the driving range limits, 47% recommended that the City continue it's EV program after the three year leases expire, and 39% recommended that the program be expanded after three years to include additional vehicles. March 1999 4 J [_J 0 City of Newport Beach Final Report AB2766/MSRC Local Government Subvention Fund Match Program Contract No. AB27661062 The City appreciated the opportunity to participate in the EV program. The City achieved its program objectives and will share its experience with other agencies contemplating similar projects. For further information, please contact Miriam Eldridge, Management Analyst for the City of Newport Beach at (949) 644 -3057. March 1999 0 FdVsers�GSNMF.IAndreR4h &IedPV �r�rnm�4nMnr. IR I Nn n; liti—n-, \ PAYMENT AUTHORIZATION Demand of: Toyota Motor Credit Corp. Address: P.O. Box 3457 Torrance, CA 90510 -3457 CITY OF �,EwAOR� NEWPORT �� BEACH �s°�oa�,� Date: 11/4/98 Dept. General Svcs. Amount: $35,319.36 Item of Expenditure Invoice No. Budget No. Amount 1998 To to RAV 4- Electric Vehicle IN# JT3GS10V2W0001478 9810EV00032 27668270 $17,659.68 Includes Lease Payment ($15,999.84), Freight Charges, and Use Tax 1998 Testa RAV 4- Electric Vehicle CVIN# JT3GS10V3W0001506 9810EV00035 27668270 1 $17.659.68 Includes Lease Payment ($15,999.84), Freight Charges, and Use Tax TOTAL t $35,319.36 Comments /Special Instructions: Please forward copy of check to General Services Department, Attention Mike Pisani. Department Approval: Date: 11/4/98 Accounting Manager Approval: Date: Finance Director Approval: Date: E �O o • • Tmr� TOYOTA MOTOR CREDIT Invoice No. 9810EV00032 °- CORP e , i P.O. BOX 3457 TORRANCE, CA 90510 -3457 INVOICE -- — Customer Name CITY OF NEWPORT BEACH, INC. Address 3300 NEWPORT BLVD. City NEWPORT BCH State: CA ZIP 92659 Phone 714 -644 -3055 ATTN: DAVID NIEDERHAUS AV 4- Electric Vehicle 1 )-PAY LEASE 1 Vin# JT3GS10V2W0001478 1 FREIGHT CHARGES 1 USE TAX O Cash O Check O Credit Card Name CC # Expires Date 10/27/98 PO: RELEASE# FOB $15,999.84 $420.00 $1,239.99 Shipping & Handling Taxes AL Office Use Only Please remit payment to: Toyota Motor Credit Corp P.O. Box 3457 Torrance, CA 90510 -3457 Thank you for Choosing: Toyota Motor Credit Corporation $15,999.84 $420.00 $1,239.99 6 TOYOTA MOTOR CREDIT CORP P.O. BOX 3457 TORRANCE, CA 90510 -3457 Customer Name CITY OF NEWPORT BEACH, INC. Address 3300 NEWPORT BLVD. City NEWPORT BCH State: CA ZIP 92659 Phone 714 -644 3055 ATTN: DAVID NIEDERHAUS RAV 4- Electric Vehicle ( 1 )- PAY LEASE Vin# JT3GS10V3W0001506 FREIGHT CHARGES USE TAX Payment Details O Cash O Check O Credit Card Name CC # Expires Invoice No. 9810EV00035 INVOICE Date 10/27198 PO: RELEASE# FOB $15,999.84 $420.00 $1,239.99 Shipping & Handling Taxes Office Use Only Please remit payment to: Toyota Motor Credit Corp P.O. Box 3457 Torrance, CA 90510 -3457 Thank you for Choosing: Toyota Motor Credit Corporation $15,999.84 $420.00 $1,239.99 0 0 iF c 0 0 `J `8� o ro: N N Zi N • N r o co M Q � v :\ o. ❑ o N o. « p pq N N M On CD N X M (ID « U1 W N M 0 r K r a * . Q'. J W H r >O O = < C3. W V- W a ZD W cYQ2 0 H UMOOo Q = W Soma x iUaw W Z W Z K O r pV, Ln U aDDK CL c W ° Z V o a mriz x (r m o F- = M W W W iwm° .. ,.•� O o c LL ncc x V. � M < M Z F < s ssz' Y O d' W Q F ❑ �00 C.0 m cr m Ln m O O O Ln m co c0 IT cD m ry O c4 c0 O LD O ti i 1 i ry fl.l co ca 0 N`l'> PAYMENT AUTHORIZATION Demand of: Toyota Motor Credit Corp. Address: P.O. Box 3457 Torrance, CA 90510 -3457 CITY OF aEwaoRT NEWPORT BEACH u a z c�4 FO aH�� Date: 9123198 Dept. General Svcs. Amount: $17,659.68 Item of Expenditure Invoice No. Budget No. Amount 1998 Totyota RAV 4- Electric Vehicle (VIN# JT3GS10V3W0001439) 9808EV00008 2766 -8270 $17,659.68 Lease Payment ($15,999.84), Freight Charges, and Use Tax TOTAL $17,659.68 Comments /Special Instructions: Please forward copy of check to General Services Department Attention Mike Pisani Department Approval Accounting Manager Approval: Finance Director Approval: �if ' 4 1 Q_ # Date: Date: Date: 9123198 0 �k E FILE TOYOTA MOTOR CREDIT Invoice No.9808EV00008 CORP a • ° • ° P.O. BOX 3457 TORRANCE, CA 90510 -3457 INVOICE i- �.uawmer Name CITY OF NEWPORT BEACH, INC. Address 3300 NEWPORT BLVD City NEWPORT BCH STATE: CA ZIP 92659 Phone 949 -644 -3055 ATfN: DAVID NIEDERHAUS RAV 4- Electric Vehicle (1) -PAY LEASE 1 Vin# JT3GS10V3W0001439 1 FREIGHT CHARGES 1 USE TAX 0 ,ay o,cn. uutalw OO Cash O Check O Credit Card Name CC # Expires Date 8131198 PO: RELEASE# FOB $15,999.84 $420.00 $1,239.84 SubTotal Shipping & Handling Taxes Office Use Only Please remit payment to: Toyota Motor Credit Corp P.O. Box 3457 Torrance, CA 90510 -3457 Thank you for Choosing: Toyota Motor Credit Corporation 0 $15,999.84 $420.00 $1,239.84 C:) CD CD (.D co C\j LLI Ir 0 IL LLI z LL 0 Z 0 CO of Ln Z D 0 :E w CD 10 Z O W U 0 w CD z CD O, O O Z 0 a vi z 0 O N mi a W W W 00 z :-7 w w 0 W z Faw 4c 0: 0 CL 0 0 C3 w 0: 0 W z SQ w w 0 w IL N CD Ln 0 V imp LO f7 f, C0.z 1 M, I. . . . . . . . . . 4 �t_ 110 ........ ...... .0 lu n: -.Cc, 'LL Ln M co LD Er Lo O tn 0 0 O 0 LD co i 0 PAYMENT AUTHORIZATION Demand of: Toyota Motor Credit Corporation Address: Commercial Finance P.O. Box 3457 Torrance, CA 90510 -3457 r CITY OF ,vE oRr NEWPORT ° ` \ BEACH °oa��= Date: 9114198 Dept. General Svcs. Amount: $17,659.68 Item of Expenditure Invoice No. Budget No, Amount Three year lease of Toyota RAV4 EV 980BEV00007 2766.8270 $17,659.68 IN# JT3GS10VOW0001432� TOTAL $17,659.6B Comments /Special Instructions: Please return check to General Services Department _ Department Approval: Accounting Manager Apprc Finance Director Approval: Date: Date: Date: 9114198 \/I TOYOTA MOTOR CREDIT CORP P.O. BOX 3457 TORRANCE , CA 90510 -3457 UUSIV I IIBI Name CITY OF NEWPORT BEACH, INC. Address 3300 NEWPORT BLVD. City NEWPORT BCH State: CA ZIP 92659 Phone 714- 644 -3055 ATTN: DAVID NIEDERHAUS RAV 4- Electric Vehicle ( 1 )- PAY LEASE 1 Vin# JT3GS10VOW0001432 1 FREIGHT CHARGES 1 USE TAX O Cash O Check O Credit Card Name CC # Expires Invoice No. 9808EV00007 INVOICE Date 8/28/98 P0: RELEASE# FOB Unit Price $15.999.84 $420.00 $1,239.84 Shipping & Handling Taxes Office Use Only Please remit payment to: Toyota Motor Credit Corp P.O. Box 3457 Torrance, CA 90510 -3457 Thank you for Choosing: Toyota Motor Credit Corporation $15,999.84 $420.00 $1,239.84 1] P z rn O W c0 a a ¢ W �g J IL co w N - ie'2'ts� o a 4 W N W W a S 1-^ CD P Inm z D O t7 AAP w h ¢] O D O O z O W U > W O m Z O _ m P w 0 0 w x a z O U O ¢ a CD z QO N b ¢ b U, h o ui • Z° ° W w � 2 W -� W � LL YO U1 W 2 W U o< �a z 0 M F r 0 L K O U F 0 u z° w�w FO H I Q U¢ °o < LL ¢ W W m J a� u O n as 1n Wo bi zR�,� t i Aq c� w ►'' .. O c i� Cc 0 O r rn ,<.. x -' c0 is S.Ol.M$ 3 ..i"_.`... { m N O cD cD O LO IL co Ir Ln LEI N - ie'2'ts� o cc; i _ m 0,� `o to it M A S tt 1n Wo bi zR�,� t i Aq c� w ►'' .. O c i� Cc 0 O r Ln m [cl cD ❑' x -' c0 is S.Ol.M$ 3 ..i"_.`... { m N O cD cD O c.0 O IL Ir Ln LEI - ie'2'ts� o cc; i _ m 0,� `o to it M A S tt Q' t7 AAP Ln m [cl cD ❑' c0 m N O cD cD O c.0 O Ir Ln LEI vi co N Q' v�o11143e)— CITY OF NEWPORT BEACH PAYMENT AUTHORIZATION Demand Of: Toyota Motor Credit Corporation Address: Commercial Finance P. O. Box 3457 Torrance. CA 90510 -3457 t{ Foar: Date: 8/4/98 Amount: $17,659.68 Item of Expenditure Inv.# Budget No. Amount Three year lease of Toyota RAV -4 EV 9806EV00109 2766- $17,659.68 Vin # JT3GS10VOW0001334 Totall $17,659.68 Description /Special Instructions: Please return check to General Services Department Department Approval: Acctg. Mgr. Approval: Fin. Dir. Approval: Date: Date: Date: a • „o TOYOTA MOTOR CREDIT CORP COMMERICAL FINANCE P.O. BOX 3457 TORRANCE. CA 90510 -3457 — Customer Name City of Newport Beach Address 3300 Newport Blvd City Newport Beach CA ZIP 92659 -1768 Phone 714 644 3055 Atln: David E. Niederhaus r Invoice No. 9806EV00109 INVOICE - Date 06125198 RELEASE# PO# FOB I Qtv I Description I Unit Price I TOTAL I RAV 4- Electric Vehicle (1) PAY LEASE 1 VIN# JT3GS10V0W0001334 1 FREIGHT CHARGES I DELIVERY 1 Use Tax Due $15,999.84 $15,999.84 $420.00 $420.00 $1,239.84 $1,239.84 $17 rayutant uctaua O Cash O Check O Credit Card Name CC # Expires Shipping & Handling Taxes TOTAL Office Use Only Please remit payment to: Toyota Motor Credit Corp P.O. Box 3457 Torrance, CA 90510 -3457 Thank you for Choosing: Toyota Motor Credit Corporation l\ �00 ca LO Lri LO r O O O vt m ED LO Ir c0 P11 O c0 LEI O LO O s m m cc ry i 0 J co co Oj W W.y. No .. LL • N Q L'. fo.... U p m a W O 2 > �. J O U p = Q Z M x¢ O z O. .. ra° y Z m J Q S J V LL. Z V a 0 Q mam c qZQ W Fro S 0 Z 7 Z S O U oa�� Q °� w az0 o < mdz N W o Cc �uF x a v Ora;..,`: �- a .. W,; >3X W z w n F O .. m¢y W > Of- = In W O a - y Z o d �� d S w �00 ca LO Lri LO r O O O vt m ED LO Ir c0 P11 O c0 LEI O LO O s m m cc ry i 0 J L, PAYMENT AUTHORIZATION Demand of: American Honda Motor Co. Address: 1919 Torrance blvd. Torrance, CA 90501 -2746 Attention: Credit Dept. CITY OF e`�WPOR' NEWPORT °. BEACH °" Coq FO,�N`' Date: 9116198 Dept. General Svcs. Amount: $209,064.36 Item of Expenditure Invoice No. Budget No. Amount 1998 Honda EV Plus Vehicles (Total of 12 vehicles) MS08640 One -Time Lease Payment of $16, 168.94 per vehicle $194,027.28 Sales Tax of $1,253.09 per vehicle $15,037.08 TOTAL $209,064.36 Comments /Special Instructions: Please forward copy of check to General Servlces Department Attention Mike Pisani. Department Approval: Accounting Manager Approval: i Finance Director Approval: fv� .l . Q eJ Date: Date: Date: 9116198 r--- SOLD TO: AMERICAN HONDA MOTOR COMPANY, INC. 1919 TORRANCE BOULEVARD TORRANCE, CA 90501 -2746 (310) 783 -2000 --, )— SHIP TO: CITY OF NEW PORT BEACH 3300 NEWPORT BLVD NEW PORT BEACH CA 92660 MR. DAVE NIEDERHAUS —J 2J5 l - ORIGINAL INVOI( 0 .R REF TERMS SHIP VIA DEALER DATE INVOICE NUMBER �2 „2 I REM1'f N /30 MISC. BILLING 1 808080 �081498I MS08640 C '.TE REF N QTY DESCRIPTION /13/98 EV PLUS(12) AMOUN $209,064.36 1998 HONDA EV PLUS VEHICLES (12) a 517,422.03 SEE ATTACHED FOR REFERENCE. IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT CONNIE WALTON 310- 781 -4456 DIRECT INQUIRIES TO : VALERIE NGUYEN (310)783 -2313 IT T NO. I INVOICE TOTAL 0209,064.36 ,la E August 12, 1998 INVOICE Item: 1998 HONDA EV PLUS, twelve (12) Vehicles ID# JHMZA1415WT000160, JHMZA 1417WT000161, JHMZA 1418WT000167, JHMZA 1418WT000170, JHMZA 1413 WT000173, JHMZA 1415 WT000174, JHMZA 1417 WT000175, JHMZA 1419 WT000176, JHMZA 1410 WT000194, JHMZA 1411 WT000186, JHMZA 1416WT000183, JHMZA 1418WT000184. City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92660 Attn: Fleet Services Office, Mr. Dave Niederhaus Item Unit Amount Lease Payment for EV PLUS, One -Time Payment $16,168.94 each car Delivery Charge Sales Tax at 7.75% $ 1,253.09 each car Licensing Registration Total Payment Due $17,422.03 each car Total number of EV PLUS vehicles (12) r@ $17,422.03 = $209,064.36 s:\afv \ev \invoice -.5 M M (D LO 00 N U LLI m a W LL O U i C) Z b O � W a � r c¢i W U w J 0 w V W J Z �co LO Z :,z; F W W_ 6 N K W z0 IL U O W z 0 = w H U� 7 w_> b z o 7 ¢ iC g�a P c0 < u cc w 0 _, LEI IL z .a z o w U p o o v m z o N � Ic o W iva W '�w v c.. i 0 W h x U m o. d = f° y �• O. , `a W - to ¢U w -.w Zw� a� aJ Q�z O Uo a Z O = U w H. ; � a Z N wfir .0 Q L L T O 1 a w 0 ¢ F 01 a _Ns 0 0 b � N N � r M ?° M ❑ w co w W J Z p Q 0... �co LO Z :,z; 00 W W_ N � LL z0 U W z = w U� w_> =a _Ns 0 0 1 2 1 co Z p Q 0... Ir z'm.a K I c.0 o'. ¢ iC g�a c0 z I c0 0 _, LEI IL h- co j .a v U x In N � a o W iva W '�w c.. i rn CC O- L J i m o. = f° y �• O. , `a W - to ¢U w -.w Zw� a� aJ Q�z co rti = U w H. ; � a Z wfir ❑ OC L L T O 1 w 0 Q °' 8 a F �. :: P .0 LL: (r _Ns 0 0 0 0 PAYMENT AUTHORIZATION Demand of: Edison EV C/O Edison Enterprises Address: 13191 Crossroads Parkway North City of Industry, CA 91746 Attn: Victor Joiner CITY OF reWOOgT NEWPORT u re x BEACH Date: 2/8/99 Dept. General Svcs. Amount: $959.67 Item of Expenditure Invoice No. Budget No. Amount Install Electric Vehicle Charging Station at Utilities Yard 98C811 2766 -8270 $959.67 TOTAL $959.67 Comments /Special Instructions: Please forward check to General Services Department (Attn: Mikes Thanks. Department Approval: Accounting Manager Approval: Finance Director Approval: Date Date: Date: 2/8/99 1 SENT BY :ETS 2- 5-99 :12 14RJ : EDISON TECH. SIN...-^ Edison EV 515 S. Figueroa Street, Suite 950 Los Angeles, CA 90071 BILL TO SHIP TO NevpotT Bca�h 11[ilitiw Ywd _ - — _ Same -- 949 West I 61 Sum Tracking#97N00293 Ncwport. CA 9266U 714 650 0747:# 2/ 2 Invoice Ij DATE_TI INVOICE # - 60 U198 P.-O. NUMBER TERMS REP SHIP VIA F.O.B. PROJECT Net 30 Days 1T 613IM98 QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT Fq Equipment -- -- -- -- - -95.88 95.887 bulk Bulk Mataial 266.46 266.467 L69714293 Installation Labor 483.00 48300 Engineering Engiucaing &. Uaign 86.25 86.25 Saks Taa 7.75% 28.08 Remit 70: Above AJJrcn Attcmion: ViRUr Joiner- --- .._... —� Total - — $959.67 L J I�b 0 c L c C c U Q /Wi W I a W Z LL I� I U z0 0W W jW zm W W �F � LL x0 W~ mw n< =a z w x W W utimz a O O W LL m W w m 4(U IA %a LA �I N 0 O h Q n LL V M! z ID. 0 O a to ir 2 W 2 w 0 m D U CD N �O LL O� LnO� z Or- 0 O a ir W w } m Q W Q a z z w . ~.o 0 O ; z O 0 z 0 U� r• a N F z0 0W W jW zm W W �F � LL x0 W~ mw n< =a z w x W W utimz a O O W LL m W w m 4(U IA %a LA r �I N Y O N Q LL a M! r ID. O W to 2 O 2 r Cn m CC cil Ir c� m ry O LEI LEI O cil O ti a O l Ln m Ir ry r Y N Q LL a ID. O W to 2 O 2 w D LL Or- W V, } Q W Q a . ~.o O 0C LL ; Cn m CC cil Ir c� m ry O LEI LEI O cil O ti a O l Ln m Ir ry r t CITY OF NEWPORT BEACH PAYMENT AUTHORIZATION Demand of: Edison EV Address: Edison EV 515 S. Figueroa St. Suite 950 Los Angeles, CA 90071 Attn: viclorJoiner (213) 452 -4631 FILE P Date: 8/25/98 Amount: $57,657.47 0 Item of Expenditure Inv.# Budget No. Amount Install EV Charging Stations at contract sites: Fire Dept. HQ 98C872 2766 -8270 $8,309.23 Corp. Yard -- Location 1 98C871 2766 -8270 $12,497.51 City Hall. 98C870 2766 -8270 $19,710.59 Marine Dept. HQ 98C873 2766 -8270 $1,982.40 Corp. Yard -- Location 2 98C863 2766 -8270 $15,157.74 $57,657.47 Description /Special Instructions: Please forward check to General Services Department (Attn: Mike P.). Thanks. Department Approval: Date: 8 Acctg. Mgr. Approval: Fin. Dir. Approval: Date: Date: J 0 :�0 Edison EV 515 S. Figueroa Street, Suite 950 Los Angeles, CA 90071 BILL TO City of Newport Beach 3300 Newport Blvd Newport Beach, CA 92663 Attn: Daivd Niederhouse SHIP TO Same Tracking #98N00268 Invoice DATE INVOICE # 7/31!98 98CS63 P.O. NUMBER TERMS REP SHIP VIA F.O.B. PROJECT Net 30 Days JT 7/31/98 QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT Equip98N268 Equipment 12,565.06 Mat98N268 Bulk Materials 1,957.44 Lab98N268 Installation Labor 4,001.90 4,001.90 Sub Subcontractor 230.00 230.00 Engineering Engineering & Design 316.25 316.25 500FL Less American Honda shared cost for - 5.025.00 - 5,025.00 5 Conuctive EVSE EVI ICS 200A Units, Sales Tax 7.75% 1,112.09 1 ....:. :... Victor Joiner Total 515,157.74 WWI LOT Edison EV 515 S. Figueroa Street, Suite 950 Los Angeles, CA 90071 BILL TO City of Newport Beach 3300 Newport Blvd Newport Beach. CA 92663 Attn: Daivd Niederhouse i Invoice DATE INVOICE 7/31/98 98C872 SHIP TO Same/Fire Dept.HQ Trackingk97N00287 Site Contact: Herb Wollerman ). NUMBER TERMS REP SHIP VIA F.O.B. PROJECT Net 30 Days JT 7/31/98 JANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT Equip97N287 Equipment 3.784.05 Mat97N287 Bulk Material 1,449.20 Lab97N287 Installation Labor 3.834.00 3.834.00 Sub Subcontractor 546.25 546.25 Engineering Engineering & Design 316.25 316.2 500FL Less American Honda shared cost for - 2.010.00 - 2.010.00 21CS EVCD 200A Units. Sales Tax 7.75% 389.48 To: Above Address ._... Victor Joiner Total $8.309.23 1 J 5� Edison EV 515 S. Figueroa Street, Suite 950 Los Angeles, CA 90071 BILL TO City of Newport Beach 3300 Newport Blvd Newport Beach. CA 92663 Attn: Daivd Nicderhousc M Invoice DATE INVOICE N 7/31/98 98C871 SHIP TO Same Tracking498N00288 Site Contact: Herb Wollerman P.O. NUMBER TERMS REP SHIP VIA F.O.B. PROJECT Net 30 Days 7T 7131198 QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT Equip97N288 Equipment 8,652.31 Mat97N288 Bulk Material 1,430.78 Lab97N288 Installation Labor 2,764.50 2,764.50 Sub Subcontractor 575.00 575.00 Eng Engineering & Design 316.25 316.25 . 500FL Less American Honda shared cost for - 2,010.00 - 2.010.00 2 ICS EVCD 200A Units. Sales Tax 7.75% 768.67 T'it ave Address _.__� —z. Joiner Totai $12,497.51 Edison EV 515 S. Figueroa Street, Suite 950 Los Angeles, CA 90071 BILL TO City of Newport Beach 3300 Newport Blvd Newport Beach, CA 92663 Attn: Daivd Niederhouse invoice DATE INVOICE 7/31/98 98C870 SHIP TO Same Trackingtf98N00266 Site Contact: Herb Wollerman .O. NUMBER TERMS REP SHIP VIA F.O.B. 1 PROJECT Net 30 Days JT 7/31/98 )UANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT Equip98N266 Equipment 7.772.25 Mat98N266 Bulk Matcrials 3.39255 Lab98N266 Installation Labor 5.423.88 5.4 ?3.88 Sub Subcontractor 3,967.50 3.967.5 Eng Engineering & Design 316.25 316.2 500FL Less Amcrican Honda shared cost for - 2,010.00 - 2.010.00 2 ICS EVCD 200A units. Sales Tax 7.75% 848.16 ' To: Above Address -� --- Victor Joincr Total $19.710.59 III Edison EV Invoice 515 S. Figueroa Street, Suite 950 Los Angeles, CA 90071 DATE INVOICE N 7/31/98 98C873 BILL TO SHIP TO City of Newport Beach Same/ Marine Dept HQ 3300 Newport Blvd Trackingk98NO0267 Newport Beach. CA 92663 Site Contact: Herb Wollerman Attn: Daivd Niederhouse P.O. NUMBER TERMS REP SHIP VIA F.O.B. PROJECT Net 30 Days 1T 7/31/98 QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT Equip98N267 Equipment 1.976.71 Mat98N267 Bulk Materials 306.72 Lab98N267 Installation Labor 448.50 448.50 Eng Engineering & Design 86.25 86.25 500FL Less American Honda shared cost for - 1.005.00 - 1.005.00 1 ICS EVCD 200 -A units. Sales Tax 7.75+ 169.22 uik ove Address Joiner — _ —.. -- Total — - - -- $1982.40 X •OF NEWPORT BE H n n n n w n PLEASE DETACH THIS STATEMENT BEFOREEDi'SOUN (EUHECK THIS CHECK IS TENDERED IN PAYMENT OF ITEMS LISTED u' 284 2 1611' 1: 1 2 20 16066E 0 2311,6968 3511' 1] r- 04r-1V "'. . -.... s,ACCOUNT'S<'- PURCHASE ORDER - INVOICE NUMBER -: "AMOUNT - [ i DESCRIPTION 270 98C863 '15,157.74 8270 98C8;70 1 9;;_71 0. 59 8270 98C871 12;.497.51 8270 98C872 8,3A9.23 8270 98C873. 1;982.40 PLEASE DETACH THIS STATEMENT BEFOREEDi'SOUN (EUHECK THIS CHECK IS TENDERED IN PAYMENT OF ITEMS LISTED u' 284 2 1611' 1: 1 2 20 16066E 0 2311,6968 3511' 1] 0 W W N C A O !n W A 0 A D A Q W Q N W W O D J C O ti A l A Oo O O A A O O 00 \o � R c� �cpC) e Q 0 J N \0 00 N 0 Ts C S o o• O y CIl CD O N ri 0 J N 0 on ? •1 N �31 O b3 d3 d3 bs d3 d3 � b O O(K QQ w G n V A W N W � QQ W uj N ` N � CD e 0 "h . . . . . . W W N C A O !n W A D A D A Q W Q N W W O D J C O ti A l A Oo O O A A O O 00 \o � R A O J J N \0 00 N 0 C CD O a b O w O Q N QQ W uj N ` N CD o' o N � "h . . . . . . 6A 6A EA 69 69 W W N C A O !n W A D A D A Q W Q N W W O D J C O ti A l A Oo O O A A O O 00 \o 6A 6A EA 69 69 6A 6A 6A m r� W 00 O N W D W (A ON 00 W A D A D UI 01 W •-• tJ O D J C O A A Oo O O 6A 6A 6A m r� W 00 O N W O\ D\ lm a N 0 n_ J W C �+ A A Oo O d A A f+ W 00 \o A O J J N \0 00 N 6A 6A 6A m r� W 00 O N .0 -9 CD Q O W O\ D\ lm N N 0 J W l0 .O.i .0 -9 CD Q O City of Newport Beach ELECTRIC VEHICLE PROGRAM SURVEY February 1999 Name: [)ept:_ 1. How often do you drive one of the City's electric vehicles ( "EV ")? (please describe average frequency of use, i.e. daily, weekly, or monthly; or number of occasions you've driven an EV if less than five.) Which model have you most frequently driven? ( ) Honda EV Plus ( ) Toyota Rav 4 2. What do you like most about driving an EV? • 3. What do you like least about driving an EV? 4. How would you rate the model you've driven in terms of comfort? ( ) Poor ( ) Moderate ( ) Good ( ) Very Good 5. Do you feel safe driving an electric vehicle? ()Yes ()No 6. Please describe some of the problems you've experienced, if any, driving an EV. (survey continued on back) 1 � 0 E City of Newport Beach Electric Vehicle Program Survey - Problems 1 Sluggish acceleration after a stop -- Toyota 2 Limited to one charge station. Not enough storage space -- Honda 3 Dead battery-- Honda 4 Don't understand how to read the fuel gauge.-- Toyota 5 Have to walk in mud to plug in to charger. Pleaase install stepping stones. 6 Honda EV stalled once. 7 Honda Power failure ( recall issue) 8 Not enough driver leg /head room in Toyota model 9 Battery failure (lead acid), quiet back -up not safe. 10 Recommend discontinue program because not convinced it can be cost effective re- charging vehicle daily, when gas vehicles were only refueled once a week. 11 Inconvenience of no long distance travel, limited access to public charging stations restricts travel. City EV's, which are compact, are not safe to drive with the increase of SUV's on the road. 12 Miss the employee parking spaces now dedicated to EV's at City Hall. 13 All vehicles should be parked somewhere else rather than City Hall lot. Need more parking spaces for employees. F: W eldridge\ Vehicles \EVProgmm\EV- SurveyS tats.zls ��1 of Newport Beach Electric Vehicle Program Survey - Additional Comments 1 City should do away with all gas vehicles. 2 Need EV's with longer range, access to multiple charger stations, shorter recharge time. 3 Would like to see Toyota include a CD player. 4 Lots of public attention and interest in the vehicle. 5 Keep working on the mileage. 6 Great for local commutes while reducing emissions, saving fossil fuels. 7 Stations take up valuable parking space at City Hall. 8 Loss of parking spaces is a problem. Limited driving range is a problem but expect it will improve with technology. 9 Program should continue after three years to save the City money and lower emissions. 10 Continue program - -would rather drive a car that doesn't pollute. 11 Have we achieved expected savings. What are program results, so far? 12 Great Car -- Honda 13 Recommend continuing program to meet emission reduction objectives. 14 Program should include light duty trucks, extended driving range is needed. The next level of technology should be studied (fuel cell, lithium, etc). The program has been successful 15 because of planning, training and choice of vehicles. 16 EV's are useful for short trips. 17 Should add back -up alarm to warn others that may be behind the vehicle. If program was continued, would electrical costs be passed to Divisions /Departments? Would like to see a total cost of ownership. Need a few EV's with longer range. Pedestrians / Bikers may not be aware of 18 vehicle, especially when backing up. 19 Excellent for short distance travel. 20 Continue program for environmental benefits. 21 Great way to improve air quality. Program is a positive image of City's efforts. 22 Continue program for fuel savings. 23 Continue program so that City can be a model of technological advancements. Good program. 24. Great experience driving a unique vehicle. • 0 F.\ Meldddge\ Vehicies \EVProgmm\EVSumeyStats.xls `` 5 K 0 O E u ry l\\ O -I O TFFI I I m E 0 g �g 5 JE 8 rn Z3 Es 2 0 Z3 ry l\\ O O qa rc I a� .. . .... ---- - - -- - -- - - - - . ...... ... ryd ad G Z5 S9 - - - - - - - - - - - O- qa rc I a�