HomeMy WebLinkAbout05 - Slurry Seal ProgramCITY OF
F NEWPORT REACH
City Council Staff Report
October 14, 2014
Agenda Item No. 5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer
PHONE: (949) 644 -3314
TITLE: Citywide Slurry Seal Program: 2013 -2014 - Notice of Completion and Acceptance of
Contract No. 5522 (CAP13 -0023)
ABSTRACT:
On May 27, 2014, City Council awarded Contract No. 5522, Citywide Slurry Seal Program: 2013 -2014 for
a total contract cost of $520,200.00 plus $52,000.00 allowance for contingencies. The required work is
now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code;
c) Release the Faithful Performance Bond one year after acceptance by the City Council; and
d) Approve Budget Amendment No 15BA -017 reappropriating $100,600 in project savings from the
Citywide Slurry Seal Program: 2013 -2014 project in 7013- C2001011 to be used in the Citywide Slurry Seal
Program: 2014 -2015 project.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
General Fund 7013- C2001011 $ 471,575.10
Total:
$ 471,575.10
Project savings realized from this project will be applied to the Citywide Slurry Seal Program project for
FY2014 -2015 to include neighborhood projects and the slurry and restriping of Back Bay Drive. 5 -1
DISCUSSION:
Overall Contract Cost /Time Summary
This year's asphalt slurry seal project addressed local and collector streets in the Newport Heights
community. The work necessary to complete this contract consisted of distributing construction notices to
affected businesses and residents, clearing existing pavement surfaces of debris, soils and other loose
materials, crack sealing, placing emulsion aggregate slurry seal and re- striping. The contract also
provided for parking lot seal coating at Avon Park, Newport Theatre Arts Center, San Miguel Park,
Lifeguard Headquarters, Castaways and Bob Henry Park. The contract was completed to the satisfaction
of the Public Works Department. A summary of the contract cost is as follows:
Original bid amount: $ 520,200.00
Actual cost of bid items constructed: $ 452,665.10
Total change orders: $ 18,910.00
Final contract cost: $ 471,575.10
The actual cost of bid items constructed was 9.3 percent below the original contract amount due to less
slurry seal work than first estimated. One contract change order was executed to include seal coating for
the Central Library parking lot. A summary of the project schedule is as follows:
Estimated Completion Date per 2012 Baseline Schedule September 1, 2014
Project Awarded for Construction May 27, 2014
Contract Completion Date with Approved Extensions September 3, 2014
Actual Substantial Construction Completion Date July 18, 2014
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to
Section 15301(c). This exemption covers the minor alteration of existing public facilities with negligible
expansion of the facilities in areas that are not environmentally sensitive.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Map
Attachment B - Budget Amendment
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Actual
% Due to
% Due to
Awarded Contract
Final Cost at
Contingency
Contract
Directed
Unforeseen
Amount
Completion
Allowance
Change
Change
Change
$520,200.00
$471,575.10
10% or less
-9.3%
+3.6%
0%
Allowed Contract Time (days)
55
Actual Time
15
Under ( -) or Over ( +)
This year's asphalt slurry seal project addressed local and collector streets in the Newport Heights
community. The work necessary to complete this contract consisted of distributing construction notices to
affected businesses and residents, clearing existing pavement surfaces of debris, soils and other loose
materials, crack sealing, placing emulsion aggregate slurry seal and re- striping. The contract also
provided for parking lot seal coating at Avon Park, Newport Theatre Arts Center, San Miguel Park,
Lifeguard Headquarters, Castaways and Bob Henry Park. The contract was completed to the satisfaction
of the Public Works Department. A summary of the contract cost is as follows:
Original bid amount: $ 520,200.00
Actual cost of bid items constructed: $ 452,665.10
Total change orders: $ 18,910.00
Final contract cost: $ 471,575.10
The actual cost of bid items constructed was 9.3 percent below the original contract amount due to less
slurry seal work than first estimated. One contract change order was executed to include seal coating for
the Central Library parking lot. A summary of the project schedule is as follows:
Estimated Completion Date per 2012 Baseline Schedule September 1, 2014
Project Awarded for Construction May 27, 2014
Contract Completion Date with Approved Extensions September 3, 2014
Actual Substantial Construction Completion Date July 18, 2014
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to
Section 15301(c). This exemption covers the minor alteration of existing public facilities with negligible
expansion of the facilities in areas that are not environmentally sensitive.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Map
Attachment B - Budget Amendment
5 -2
Attachment B
City of Newport Beach NO. BA- 15BA -017
BUDGET AMENDMENT
2014 -15
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT: $1ao,600.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X 1 e
No effect on Budgetary Fund Balance
To increase expenditure appropriations from prior year project savings for the Citywide Slurry Seal Program project to include
neighborhood projects and the slurry and restriping of Back Bay Drive.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
010 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description Debit Credit
General Fund - Fund Balance $100,600.00
Description
Description
Division Number 7013 Street
Account Number C2001011 Slurry Seal Program
zzz
Signed: '!n✓
Signed:
Signed:
Approval:
City
City Council Approval: City Clerk
$100,600.00
in- a -)y
Date
tol Ibi 14
Date
Date
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