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Home My WebLink About06 - Eastbluff-Ford Road Bike Lane ImprovementsCITY OF F NEWPORT REACH City Council Staff Report October 14, 2014 Agenda Item No. 6 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director- (949) 644 -3330, dawebb @newportbeachca.gov PREPARED BY: Brad Sommers, Senior Civil Engineer PHONE: (949) 644 -3316 TITLE: Eastbluff Drive /Ford Road Bike Lane Improvements — Notice of Completion and Acceptance of Contract No. 5498 (CAP 13-0030) ABSTRACT: On August 12, 2014, City Council awarded Contract No. 5498, Eastbluff Drive /Ford Road Bike Lane Improvements to GMC Engineering, Inc. (GMC) for a total contract cost of $297,000.00 plus a 10 percent allowance for contingencies. The required work is now complete and staff requests City Council acceptance and close out of the contract. RECOMMENDATION: a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project; b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code; and c) Release the Faithful Performance Bond one year after acceptance by the City Council. FUNDING REQUIREMENTS: Funds for the construction contract were expended from the following accounts Account Description Account Number Amount Bicycle Safety Reserve 7014- C3002021 $ 72,391.99 Grant Contributions 7251- C3002021 $ 235,420.00 Total: $ 307,811.99 rMu DISCUSSION: Overall Contract Cost/Time Summary The contract has now been completed to the satisfaction of the Public Works Department. A summary of the construction contract cost is as follows: Original bid amount $ 297,000.00 Actual cost of bid items constructed $ 295,719.75 Total change orders: $ 12,092.24 Final contract cost: $ 307,811.99 The Eastbluff Drive -Ford Road Bike Lane Improvement Project installed on- street bike lanes along Eastbluff Drive -Ford Road from Vista Del Oro (South) to MacArthur Boulevard. The construction widened the south shoulder on Eastbluff Drive between Mar Vista and Jamboree Road, including landscaping and traffic signal modification. The five -foot widening within this segment was facilitated by a recorded ten -foot wide bike trail and pedestrian easement on the Our Lady Queen of Angels' property (2100 Mar Vista Drive). The creation of a buffered bike lane on Ford Road between Jamboree Road and MacArthur Boulevard was accomplished by modifying the existing striping and signage within the existing roadway. The final construction contract cost was approximately 3.6 percent above the original bid amount. There was one change order, totaling $12,092.24, which included providing additional traffic control and cross hatch striping along the buffered bike lane, installing an expansion joint between the side walk and slough wall, and working around existing utilities. A summary of the project schedule is as follows: Estimated Completion Date per 2014 Baseline Schedule October 7, 2014 Project Awarded for Construction August 12, 2014 Contract Completion Date with Approved Extensions October 15, 2014 Actual Substantial Construction Completion Date September 12, 2014 ENVIRONMENTAL REVIEW: On August 12, 2014, City Council found this to be project exempt from the California Environmental Quality Act ( "CEQX) pursuant to Section 15301 (for repair, maintenance and minor alteration of existing public facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. Through the required Caltrans NEPA Determination (December 13, 2013), the State of California determined that this project has no significant impacts on the environment as defined by NEPA, and that there are no unusual circumstances as described in 23 CFR 771.117(b). As such, the project is categorically excluded from the requirements to prepare an environmental assessment or environmental impact statement under the National Environmental Policy Act. The State has determined that the project is a Categorical Exclusion under: 23 CFR 771.117(c)(3). A copy of the State's determination is available for review in the Public Works Department. M % Due Awarded Final Cost at Contingency to % Due to Contract Completion Allowance Actual Contract Change Directed Unforeseen Amount Change Change $297,000.00 $307,811.99 10% or less +3.6% +4.1% -0.5% Allowed Contract Time 45 Actual Time Under ( -) or 22 (days) Over ( +) The contract has now been completed to the satisfaction of the Public Works Department. A summary of the construction contract cost is as follows: Original bid amount $ 297,000.00 Actual cost of bid items constructed $ 295,719.75 Total change orders: $ 12,092.24 Final contract cost: $ 307,811.99 The Eastbluff Drive -Ford Road Bike Lane Improvement Project installed on- street bike lanes along Eastbluff Drive -Ford Road from Vista Del Oro (South) to MacArthur Boulevard. The construction widened the south shoulder on Eastbluff Drive between Mar Vista and Jamboree Road, including landscaping and traffic signal modification. The five -foot widening within this segment was facilitated by a recorded ten -foot wide bike trail and pedestrian easement on the Our Lady Queen of Angels' property (2100 Mar Vista Drive). The creation of a buffered bike lane on Ford Road between Jamboree Road and MacArthur Boulevard was accomplished by modifying the existing striping and signage within the existing roadway. The final construction contract cost was approximately 3.6 percent above the original bid amount. There was one change order, totaling $12,092.24, which included providing additional traffic control and cross hatch striping along the buffered bike lane, installing an expansion joint between the side walk and slough wall, and working around existing utilities. A summary of the project schedule is as follows: Estimated Completion Date per 2014 Baseline Schedule October 7, 2014 Project Awarded for Construction August 12, 2014 Contract Completion Date with Approved Extensions October 15, 2014 Actual Substantial Construction Completion Date September 12, 2014 ENVIRONMENTAL REVIEW: On August 12, 2014, City Council found this to be project exempt from the California Environmental Quality Act ( "CEQX) pursuant to Section 15301 (for repair, maintenance and minor alteration of existing public facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. Through the required Caltrans NEPA Determination (December 13, 2013), the State of California determined that this project has no significant impacts on the environment as defined by NEPA, and that there are no unusual circumstances as described in 23 CFR 771.117(b). As such, the project is categorically excluded from the requirements to prepare an environmental assessment or environmental impact statement under the National Environmental Policy Act. The State has determined that the project is a Categorical Exclusion under: 23 CFR 771.117(c)(3). A copy of the State's determination is available for review in the Public Works Department. M NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Description Attachment A - Location Map 6 -3 sk NOT TO SCALE Eastbluff Dr /Ford Rd Bike Lane Improvement Project CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C -5498 1 08/12/2014 M.