HomeMy WebLinkAbout13 - C-3270 - Bonita Canyon ParkMay 24, 1999
CITY COUNCIL AGENDA
ITEM NO. 13
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: BONITA CANYON PARK, CONTRACT NO. 3270 - APPROVAL OF
PROFESSIONAL SERVICES AGREEMENT WITH EPT LANDSCAPE
ARCHITECTS
RECOMMENDATIONS:
Authorize the Mayor and the City Clerk to execute a Professional Services Agreement
with EPT Landscape Architects to prepare plans and specifications for the Bonita
Canyon Park Improvements for a fee of $332,067.
DISCUSSION:
As directed by the City Council on March 22, 1999, staff has negotiated a contract with
EPT Landscape Architects for the Bonita Canyon Park project. Attached for your
review and approval is the professional services agreement accompanied with their
final proposal to complete the plans and specifications. In addition, please refer to the
attached Community Services March 22, 1999, Council report, which provides the
background on this project as well as the approved concept plans for the park.
During the negotiation process, the design efforts for the Freeway Reservation Park
improvements were incorporated as part of the Bonita Canyon Park. The Freeway
Reservation Park, located on the eastside of MacArthur Boulevard and south of Bonita
Canyon Park, was planned in FY 1998 -99 CIP as a separate project. Improvements
included natural vegetation and concrete walkways. Staff had applied for federal
funding for a portion of the Freeway Reservation Park project however, the request was
recently denied.
The basic design for the Bonita Creek Park is approximately $250,000. With the
addition of the Freeway Reservation Park and the requested additive bid designs for the
tennis and basketball courts, tot lots, and east overlook increased the design efforts to
just over $300,000. In addition, staff requested minimal bidding and construction
support which brought the total contract amount to $332,067. Staff believes that the
cost to perform these services is fair and recommends approval. If approved, the
design could begin in early June, pending execution of the contract with EPT, and
would be complete in the spring of 2000.
LJ
SUBJECT: Bonita Canyon Park, Contract No. 3270 — Approval of Professional Services Agreement with EPT
Landscape Architects
May 24, 1999
Page: 2
RECOMMENDATION AND FUNDING: •
$5,912,000 is budgeted for the Bonita Canyon Park project in the FY 1999 -00 capital
improvement budget in Account No. 7441- C4120434. It is recommended that the
required $332,067 be advanced from the bond proceeds received from The Irvine
Company's bond sale for the Bonita Village, which are in the City's accounts. If
approved, the $5,912,000 in the FY 1999 -00 CIP request will be reduced by $332,067
to reflect this Council action.
Staff recommends approval of the professional services agreement with EPT
Landscape Architects to prepare the Bonita Creek Park improvement plans and
specifications.
Resp.ec ul submitt�
PIA WORKS DEPARTMENT
Don Webb, Director
By: 1��
Michael J..Sinacori, P. E.
Utilities Engineer
Attachments: March 22, 1999, Council Report
Professional Services Agreement with EPT Landscape Architects
f: \users\pbwlshared \council \fy98- 99\may- 24\bonita canyon c-3270.doc •
Item No. SS2
March 22, 1999
COMMUNITY SERVICES DEPARTMENT
PUBLIC WORKS DEPARTMENT
To: Mayor and Members of City Council
From: LaDonna Kienitz, Community Services Director /City Librarian
Don Webb, Public Works Director
Re: Conceptual Plan for Bonita Canyon Park
RECOMMENDATIONS
A. Approve the conceptual plan for the Construction of the area referred to as Bonita Canyon Park, as
recommended by the Parks, Beaches and Recreation Commission on March 2, 1999.
B. Approve one of the two alternatives - B1 or B2, for the employment of a landscape architect for the
project.
1. Direct staff to follow the traditional consultant selection process for hiring of a landscape architect
or
2. Direct staff to negotiate a scope of work and cost with EPT Landscape Architecture and prepare a
contract for City Council approval.
BACKGROUND
FUNDING
The funds available for the project now total approximately $5,900,000. This new total results from the
sale of Bonita Canyon Public Facilities District No. 98 -1 Special Tax Bonds Series 1998; capital interest
lower than anticipated because of the year delay in sale of the bonds; and the favorable interest market.
The proposed conceptual plans are within this funding total.
DESIGN OF THE PARK
The Parks, Beaches and Recreation Commission approved the attached conceptual plan (Exhibits Al and
A2) for development of the Bonita Canyon Area Park, on March 2, 1999.
The design, as approved includes:
3 Youth baseball fields
1 Multi- purpose baseball /soccer field
3 Youth soccer fields
1 Oversized soccer field
2 Restrooms and equipment storage facilities
Pedestrian walking trails
Parking for 240 cars at East Sports Area
Parking for 115 cars at West Sports Area
The cost is estimated to be $5,650,000; design fees are estimated at $250,000, for a total of $5,900,000.
Bonita Canyon Park
Page 2
The project area includes a total of 33.5 acres, including 23.8 acres in the East Sports Area, and 9.7 acres
in the West Sports Area. Construction on the West Sports Area will extend to, and connect, with the area
known as Freeway Reservation, approximately 16 acres, extending southerly along MacArthur Boulevard.
The amount of $60,000 was funded in the FY 1998/99 Capital Improvements Budget for the development
of Freeway Reservation, and has been resubmitted for FY 1999/00.
The Parks, Beaches and Recreation Commission also proposed that the following additional elements be
included, should funding be available.
In the West Area
• Tot Lot and Seat Walls
• Two Tennis Courts
• Walks
• Basketball Courts
In the East Area
• Restroom
• Arroyo Overlook Area.
Total costs of all additional elements are $612,500.
The project, as initially designed at a cost of $7,400,000, is illustrated in Exhibit C1 and C2.
As part of the design process an environmental assessment will be conducted.
COORDINATION WITH THE NEWPORT -MESA UNIFIED SCHOOL DISTRICT AND METROPOLITAN WATER DISTRICT
Since the Newport-Mesa Unified School District has the right to utilize the most easterly 14 -acre portion
of the East Sports Area, City staff and the architect have worked with the District to identify where the
District would site a school, should that contingency occur. Exhibit B indicates the proposed school siting
determined by the District, which would minimize loss of already constructed park amenities.
City staff members have also worked with officials of the Metropolitan Water District (MWD) concerning
restrictions of the MWD easement across the site. The MWD requirements are incorporated in the
attached plan.
SELECTION PROCESS FOR CONSULTANT
The City follows a quality-based selection process when contracting for consulting services, enabling the
selection of the most qualified to perform the required services. In a project of this magnitude, requests
for Statements of Qualifications (SOQ) would be sought prior to the request for proposal (RFP). There are
many landscape architects in the industry, but not all have prepared plans and specifications for a park of
this size. After evaluation of the submitted SOQ's, three to five firms would be requested to submit
proposals based on a City prepared RFP. A City selection committee would review the proposal, and
identify the most qualified and negotiate a final scope of work negotiated with the associated fee. This
process would take approximately three months.
The main advantage to the traditional selection process is that many possible firms are evaluated to
determine which is the best qualified to prepare the required services. Though the process can be time
consuming, it is a fair and impartial method to select a firm. It is estimated that a project of this
magnitude would require $250,000 for preparation of the plans and specifications.
Bonita Canyon Park
Page 3
AN ALTERNATIVE SELECTION PROCESS
The firm of EPT Landscape Architecture has performed extensive study of the potential park uses and has
prepared the conceptual plans being presented. They have met with the Parks, Beaches and Recreation
Commission, assisted in numerous community meetings, and conducted many discussions with City staff.
An alternative selection process would be to deem EPT the most qualified and allow staff to negotiate a
contract for Council acceptance. After the extensive traditional selection process, EPT could also be the
most qualified, since they have performed all the pre - design and concept plans under contract to The
Irvine Company. EPT has communicated that their final design efforts would be under $250,000.
Negotiations could start immediately with EPT with regard to scope of work and costs. A contract could
be prepared and brought to the City Council for approval in May 1999.
EPT has gained extensive knowledge from its community involvement as well as their work with Parks,
Beaches and Recreation Commission and City staff. In addition, based on EPT's past performances, they
appear to be well qualified to perform the required design services. They are the design firm for the City's
new Arroyo park, being constructed by The Irvine Company. They have also completed park
improvements similar to the Bonita Canyon project for the communities of Rancho Santa Margarita,
Irvine, San Clemente and Beverly Hills. Discussions with the other City project managers have proved
favorable with regard to EPT's abilities and responsiveness.
• Exhibits: Al. Proposed Design for East Sports Area
A2. Proposed Design for West Sports Area
B. East Sports Area illustrating possible school site
C1. and C2. Original full park program design for East and West Sports Areas
I., Vw.
I
J
LE
A
F
� FYI ����. " �• �
E
F/ / �J'; �, ,
;f;,KQ
Imo;.
;r
AUK`. kwkAp
''•:' iii... k
'*tA
PROFESSIONAL SERVICES AGREEMENT
for
DESIGN SERVICES FOR BONITA CANYON PARK
THIS AGREEMENT, entered into this 24th day of May, 1999, by and between
CITY OF NEWPORT BEACH, a Municipal Corporation (hereinafter referred to as "City"),
and EPT, whose address is 31872 Camino Capistrano, San Juan Capistrano, California,
92675, (hereinafter referred to as "Consultant "), is made with reference to the following:
RECITALS
A. City is a Municipal Corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is
0 now being conducted under the statutes of the State of California and the
Charter of City.
B. City is planning to implement design of Bonita Canyon Park.
C. City desires to engage Consultant to perform services to include design
development, construction documents, bidding and construction
observation services upon the terms and conditions contained in this
Agreement.
D. The principal member of Consultant are for purpose of Project is Richard H.
Vanderwood, Jr.
E. City has solicited and received a proposal from Consultant, has reviewed
the previous experience and evaluated the expertise of Consultant and
-1-
desires to contract with Consultant under the terms of conditions provided in
this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the 1st day of June 1999, and
shall terminate on the 1 st day of June, 2000, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of services,
attached hereto as Exhibit "A" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services in accordance with the provisions of this is
Section and the scheduled billing rates set forth in Exhibit "B" attached hereto and
incorporated herein by reference. No rate changes shall be made during the term of this
Agreement without prior written approval of City. Consultant's compensation for all work
performed in accordance with this Agreement shall not exceed the total contract price of
three hundred and thirty -two thousand and sixty -seven dollars ($332,067).
3.1 Consultant shall maintain accounting records of its billings which includes
the name of the employee, type of work performed, times and dates of all work which is
billed on an hourly basis and all approved incidental expenses including reproductions,
computer printing, postage and mileage.
3.2 Consultant shall submit monthly invoices to City payable by City within thirty
1]
-2-
I*
(30) days of receipt of invoice subject to the approval of City.
3.3 Consultant shall not receive any compensation for extra work without prior
written authorization of City. Any authorized compensation shall be paid in accordance
with the schedule of the billing rates as set forth in Exhibit "B ".
3.4 City shall reimburse Consultant only for those costs or expenses which
have been specifically approved in this Agreement, or specifically approved in advance by
City. Such cost shall be limited and shall include nothing more than the following costs
incurred by Consultant:
A. The actual costs of subconsultants for performance of any of the services
which Consultant agrees to render pursuant to this Agreement which have
been approved in advance by City and awarded in accordance with the
terms and conditions of this Agreement.
B. Approved computer data processing and reproduction charges.
C. Actual costs and /or other costs and /or payments specifically authorized in
advance in writing and incurred by Consultant in the performance of this
Agreement.
3.5 Notwithstanding any other paragraph or provision of this Agreement,
beginning on the effective date of this Agreement, City may withhold payment of ten
percent (10 %) of each approved payment as approved retention until all services under
this Agreement have been substantially completed.
4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultant's
-3-
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the services required by this Agreement and that it will
perform all services in a manner commensurate with the community professional
standards. All services shall be performed by qualified and experienced personnel who
are not employed by City nor have any contractual relationship with City. Consultant
represents and warrants to City that it has or shall obtain all licenses, permits,
qualifications and approvals required of its profession. Consultant further represents and
warrants that it shall keep in effect all such licenses, permits and other approvals during
the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to
approve or disapprove Consultant's work promptly, or delay or faulty performance by City,
contractors, or governmental agencies, or any other delays beyond Consultant's control
or without Consultant's fault.
4.3 The term Construction Management or Construction Manager does not
imply that Consultant is engaged in any aspect of the physical work of construction
contracting. Consultant shall not have control over or charge of, and shall not be
responsible for Project's design, Project's contractor (hereinafter referred to as
"Contractor'), construction means, methods, techniques, sequences or procedures, or for
any health or safety precautions and programs in connection the work. These duties are
and shall remain the sole responsibility of the Contractor. Consultant shall not be
I*
El
responsible for the Contractors schedules or failure to carry out the work in accordance
with the contract documents. Consultant shall not have control over or charge of acts or
omissions of City, Design Engineer, Contractor, Subcontractors, or their Agents or
employees, or of any other persons performing portions of the work.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed
to constitute Consultant or any of Consultant's employees or agents to be the agents or
employees of City. Consultant shall have the responsibility for and control over the details
in means of performing the work provided that Consultant is in compliance with the terms
of this Agreement. Anything in this Agreement which may appear to give City the right to
direct Consultant as to the details of the performance of the services or to exercise a
measure of control over Consultant shall mean that Consultant shall follow the desires of
City only in the results of the services.
6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator, and any other agencies which may have jurisdiction or interest in
the work to be performed. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign Project to a Project Manager, who shall coordinate all
-5-
phases of Project. This Project Manager shall be available to City at all reasonable times
during term of Project. Consultant has designated Richard H. Vanderwood, Jr. to be its
Project Manager. Consultant shall not bill any personnel to Project other than those
personnel identified in Exhibit "B ", whether or not considered to be key personnel, without
City's prior written approval by name and specific hourly billing rate. Consultant shall not
remove or reassign any personnel designated in this Section or assign any new or
replacement person to Project without the prior written consent of City. City's approval
shall not be unreasonably withheld with respect to removal or assignment of non -key
personnel.
Consultant, at the sole discretion of City, shall remove from Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants it will continuously furnish the necessary personnel to complete
Project on a timely basis as contemplated by this Agreement.
B. CITY POLICY
Consultant will discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order to
ensure that the Project proceeds in a manner consistent with City goals and policies.
9. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
federal law, regulations and permit requirements and be subject to approval of the Project
Administrator and City Council.
10. PROGRESS
ria
0
0
Consultant is responsible to keep the Project Administrator and /or his /her duly
authorized designee informed on a regular basis regarding the status and progress of the
work, activities performed and planned, and any meetings that have been scheduled or
are desired.
11. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
services or work conducted or performed pursuant to this Agreement, excepting only the
active negligence or willful misconduct of City, its officers or employees, and shall include
attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
indemnity shall be construed as authorizing, any award of attorneys' fees in any action on
or to enforce the terms of this Agreement.
12. INSURANCE
Without limiting consultant's indemnification of City, and prior to commencement of
work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must be
-7-
filed with City prior to exercising any right or performing any work pursuant to this
Agreement. Except workers compensation and errors and omissions, all insurance
policies shall add City, its elected officials, officers, agents, representatives and
employees as additional insured for all liability arising from Consultant's services as
described herein.
All insurance policies shall be issued by an insurance company certified to do
business in the State of California, with original endorsements, with Best's A VII or better
carriers, unless otherwise approved by City Risk Manager.
A. Worker's compensation insurance covering all employees and principals of
Consultant, per the laws of the State of California.
B. Commercial general liability insurance covering third party liability risks,
including without limitation, contractual liability, in a minimum amount of $1
million combined single limit per occurrence for bodily injury, personal injury
and property damage. If commercial general liability insurance or other
form with a general aggregate is used, either the general aggregate shall
apply separately to this Project, or the general aggregate limit shall be twice
the occurrence limit.
C. Commercial auto liability and property insurance covering any owned and
rented vehicles of Consultant in a minimum amount of $1 million combined
single limit per accident for bodily injury and property damage.
D. Professional errors and omissions insurance which covers the services to
be performed in connection with this Agreement in the minimum amount of
0
10
CJ
1 million dollars ($1,000,000.00).
Said policy or policies shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior notice has been given in
writing to City. Consultant shall give City prompt and timely notice of claim made or suit
instituted arising out of Consultant's operation hereunder. Consultant shall also procure
and maintain, at its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and prosecution of the work.
Consultant agrees that in the event of loss due to any of the perils for which it has
agreed to provide comprehensive general and automotive liability insurance, that
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
City, on behalf of any insurer providing comprehensive general and automotive liability
insurance to either Consultant or City with respect to the services of Consultant herein, a
waiver of any right of subrogation which any such insurer of said Consultant may acquire
against City by virtue of the payment of any loss under such insurance.
13. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co- tenant if Consultant is a partnership or joint-venture
0
or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall
be construed as an assignment of this Agreement. Control means fifty percent (50 %) or
more of the voting power, or twenty -five percent (25 %) or more of the assets of the
corporation, partnership or joint-venture.
14. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived as against Consultant and City
assumes full responsibility for such changes unless City has given Consultant prior notice
and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
15. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless the release of information is authorized by City.
-10-
0
0
16. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
A. City will provide access to and upon request of Consultant, provide one
copy of all existing record information on file at City. Consultant shall be
entitled to rely upon the accuracy of data information provided by City or
others without independent review or evaluation. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's work
schedule.
B. Provide blueprinting, CADD plotting, copying and other services through
City's reproduction company for each of the required submittals. Consultant
will be required to coordinate the required submittals with City's
reproduction company. All other reproduction will be the responsibility of
Consultant and as defined above.
C. City staff will provide usable life of facilities criteria and provide information
with regards to deficient facilities.
D. City will prepare and provide to Consultant street base digital file in
AutoCAD (DXF) compatible format.
17. ADMINISTRATION
This Agreement will be administered by the Public Works Department. Michael J.
Sinacori shall be considered the Project Administrator and shall have the authority to act
for City under this Agreement. The Project Administrator or his /her authorized
-11-
representative shall represent City in all matters pertaining to the services to be rendered
pursuant to this Agreement.
18. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City during normal business
hours to examine, audit and make transcripts or copies of such records. Consultant shall
allow inspection of all work, data, documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
19. WITHHOLDINGS 0
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work for a period of thirty (30) days from the date of withholding as a result of such
withholding. Consultant shall have an immediate right to appeal to the City Manager or
his designee with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of seven percent (7 %) per annum from the date
of withholding of any amounts found to have been improperly withheld.
20. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
•
-12-
0
inexperience of Consultant which result in expense to City greater than would have
resulted if there were not errors or omissions in the work accomplished by Consultant, the
additional design, construction and /or a restoration expense shall be borne by Consultant.
Nothing in this paragraph is intended to limit City's rights under any other sections of this
Agreement.
21. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
22. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination
of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation
of this Section.
23. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted
-13-
without prior written approval of City.
24. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at:
City of Newport Beach
3300 Newport Boulevard
P. O. Box 1768
Newport Beach, CA, 92658 -8915
(949) 644 -3311
Fax (949) 644 -3318
0
All notices, demands, requests or approvals from City to Consultant shall be •
addressed to Consultant at:
Attention: Richard H. Vanderwood, Jr.
EPT
31872 Camino Capistrano
San Juan Capistrano, CA 92675
(949) 661 -7127
(949) 248 -2599
25. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) days, or if more than two (2) days are reasonably required to cure the default
0
-14-
•
and the defaulting party fails to give adequate assurance of due performance within two
(2) days after receipt by defaulting party from the other party of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, the
nondefaulting party may terminate the Agreement forthwith by giving to the defaulting
party written notice thereof.
25.1 City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days' prior written notice to Consultant as
provided herein. Upon termination of this Agreement, City shall pay to Consultant that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
26. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
27. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition contained herein whether of the same-or a
different character.
28. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
-15-
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
29. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his /her
judgment as a design professional and is supplied for the general guidance of City. Since
Consultant has no control over the cost of labor and material, or over competitive bidding
or market conditions, Consultant does not guarantee the accuracy of such opinions as
compared to contractor bids or actual cost to City.
30. CADD DELIVERABLES
CADD data delivered to City shall not include the professional stamp or signature
of an engineer or architect. City agrees that Consultant shall not be liable for claims,
liabilities or losses arising out of, or connected with (a) the modification or misuse by City,
or anyone authorized by City, of CADD data; (b) the decline of accuracy or readability of
CADD data due to inappropriate storage conditions or duration; or (c) any use by City, or
anyone authorized by City, of CADD data for additions to this Project, for the completion
of this Project by others, or for any other project, excepting only such use as is
authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to
indemnify Consultant for damages and liability resulting from the modification or misuse
of such CADD data.
31. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and
employees against liability, including costs, for infringement of any United States' letters
is
-16-
0
0
0
patent, trademark, or copyright infringement, including costs, contained in Consultant's
drawings and specifications provided under this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the day and year first written above.
APPROVED AS TO FORM:
By:
Robin Clauson
Assistant City Attorney
ATTEST:
By:
LaVonne Harkless
City Clerk
f: WserslpbvAshared\c4Dntracts\99tbonita canyon pads %ept agreement.doc
-17-
CITY OF NEWPORT BEACH
A Municipal Corporation
M
Mayor
City of Newport Beach
i
Exhibit A
I A N Il S C A I' I A It C 11 I I I I 1 11 It P. • I' I A N N I N I, • I I It If A N I1 I. S I C N
0 May 5, 1999
Mr. Mike Sinacori
City of Newport Beach
3300 Newport Boulevard
Newport Beach, California 92663
Re: Proposal for Design Services for Bonita Canyon Park and MacArthur
Boulevard Open Space (Revised)
Dear Mike:
EPT is pleased to provide this proposal for design services for the above referenced
project. We have assembled an experienced team for this project and look forward to
completing this project with the City of Newport Beach.
Per the City's request our team has included in our Scope of Work the MacArthur
Boulevard Open Space Park. We have visited the site and reviewed the schematic
concept plan for the park. This additional scope plus the add alternative program has
increased our previous estimated design fees. There are some definite design issues
that need to be addressed in the Open Space Park before preparing final plans.
DESIGN TEAM
EPT Landscape Architecture - Prime Consultant
MCE - Civil Engineer
West Coast Design Group — Electrical /Lighting Engineer
Ron Yeo, Architect — Park Buildings
Coil & Welsh - Structural Engineers
Integrated Urban Forestry — Agronomy testing
RGI - Utility Consultants
NMG — Geotechnical Engineer
I. GENERAL SCOPE OF SERVICES AND SCOPE OF WORK
A. Scope of Services
Scope of services shall include design development, construction
documents, bidding and construction observation for the Bonita Canyon
Park sites, east and west, and the added MacArthur Boulevard Open
Space. This will also include providing add alternative items for the east
and west park areas and treating the open space as an add alternative
item.
B. Scope of Work
The scope of work is to provide the above services for Bonita Canyon Park
and MacArthur Boulevard Open Space. The project consists of the
following park and open space programs:
WIINC.I VAIs: R1. 11,1111 H. I :,nd. -, ,uvl, 11.' 1, :!I R.( :1 ...... II'1' • N...1 I:': .1 I."Jev� II', llJll
t'F,'- (..nuinJ (:.yi.u.....1.. \du.lndu Caqu,b.m"., C.i J_O,p 111 040 r1..., -. I " t4F•tt99
Mr. Mike Sinacori
Re: Bonita Canyon Park
May 5, 1999
Page 2
II.
East Sports Area
Base Bid
Parking lots
Restroom facility with storage
Children's tot lot
Associated walks and hardscape
Picnic Area
Four baseball fields
Soccer fields
Fencing
West Sports Area
Base i
Parking lot
Restroom facility
Fencing
Open turf play area
Add Alternatives
Restroom near Overlook
Overlook
Add Alternatives
Tennis courts
Basketball court
Tot lot & seat wall
MacArthur Boulevard Open Space (Add Alternative)
Walkways
Planting
SPECIFIC SCOPE OF SERVICES
A. Design Development
The design development will be based on the approved Bonita Canyon Park
plans and the MacArthur Boulevard Open Space schematic plan developed
by Purkiss -Rose. This effort will consist of the following tasks.
1. Prepare an aerial topo for both park areas and open space
2. Research for all existing available street utility plans
I Prepare a composite base plan of topo and utility conditions
4. Conduct a project kick off meeting with the City and the EPT Design
Team; this meeting will be used to obtain City input, technical
requirements, city processing and establish milestones
5. Prepare design development plans of restroom building and site
amenities
6. Prepare design development studies for MacArthur Boulevard Open
Space
7. Review with the City, design development studies to get direction and
approvals.
0
0
Mr. Mike Sinacori
Re: Bonita Canyon Park
May 5, 1999
Page 3
. B. Construction Documents
EPT will provide 20 -scale plans (24 "x36" sheets) and specifications to
obtain ed agency approvals and to construct the park and open space
(see attached detailed consultants scope of work).
1. Prepare grading and drainage plans that meet City standards; this
will consist of precise grading and drainage plans, details, and
erosion control plans
2. Prepare hardscape construction plans and details
3. Prepare ball fields and perimeter fencing plans
4. Provide site amenities (trash receptacles, picnic tables, bar- b-clue,
bleachers, bike racks, and drinking fountains)
5. Prepare detailed tot lot plans
6. Prepare site horizontal control plans
7. Prepare water and sewer improvement plans
S. Prepare parking lot and driveway cuts plans
9,
10
11
12
13
Prepare an on -site hydrology study
Prepare site electrical plans for parking lots, restrooms and pathway
lighting
Prepare architectural plan for restroom buildings; this will include
architectural, structural and plumbing systems
Provide plan for site power and telephones.
Provide structural engineering for site fencing, light poles and walls
14. Provide irrigation plans to meet City requirements
15. Provide planting plans
16. Correlate and organize all drawings in one complete construction
package
17. Prepare project title sheet
18. Provide an agronomy report for soil suitability
19. Provide required details and specifications of above work
20. EPT will process above plans through all City and local agencies to
obtain required approvals and address comments
21. Provide a construction cost estimate
Mr. Mike Sinacori
Re: Bonita Canyon Park
May 5, 1999
Page 4
Summary of add alternatives approach: 0
East Overlook
• No design effort required in base bid
• Full plans required for add alternatives (grading and drainage,
hardscape and layout, details, planting and irrigation plans)
East Restroom near Overlook
• Provide wet and dry utilities, graded pad and walks to the area in
base bid
• Use West Area restroom plans and instruct contractor to retrofit
irrigation for add alternative
West Tennis Courts
• Grade, plant and irrigate to allow for future courts in base bid
• Provide in written form, information for contractor to design,
provide shop drawings and construct for add alternative
West Basketball Court
• Grade, plant and irrigate to allow for future court in base bid
• Provide in written form, information for contractor to design,
provide shop drawings and construct for add alternative
West Tot Lot and Seat Walls
• Grade, plant and irrigate to allow for future tot lot and seat walls in
base bid
• Provide full plans for add alternative (grading and drainage,
hardscape and layout, play equipment, details, planting and
irrigation plans)
III. BIDDING
A. Attend pre -bid coordination meeting with the City
B. Attend pre -bid meeting with contractors
C. Preparation of addendums
D. Provide plan clarifications for contractors
IV. CONSTRUCTION OBSERVATION
A. Attend pre - construction meeting with the City and selected contractor
B. Conduct site visits to ensure compliance with plans
C. Review submittals by contractor
D. Provide inspections to prepare "punch list" items prior to and at the
conclusion of maintenance
E. Review as -built plans and controller charts
F. Provide building architectural support
Mr. Mike Sinacori
Re: Bonita Canyon Park
May 5, 1999
Page 5
G. Provide civil engineering support
H. Provide electrical engineering support
EXCLUSIONS
• Environmental impact reports
• Plan check and permit fees
• Ballfield lighting
We have really enjoyed developing this great park with the City and look forward to
seeing it become a reality. Thank you for retaining EPT to complete the park, I am
honored by your confidence in us and we will work hard to exceed your expectations.
Sincerel —c ^v!
Richard H. Vanderwood, Jr�A
Principal
0
E
Mr. Mike Sinacori
Re: Bonita Canyon Park
May 5, 1999
Page 6
FEE SCHEDULE
DESIGN SERVICES
Design Development
EPT
MCE
NMG
RGI
Ron Yeo, Architect
West Coast Design Group
Construction Documents
EPT
MCE
Ron Yeo, Architect
Coil & Welsh
RGI
NMG
Integrated Urban Forestry
West Coast Design Group
BIDDING AND CONSTRUCTION SERVICES
Bid Preparation and Bidding
EPT
MCE
NMG
RGI
Ron Yeo, Architect
West Coast Design Group
Construction Observation (Hourly)
EPT
MCE
West Coast Design Group
Ron Yeo, Architect
RGI
Subtotal
Subtotal
Subtotal
Subtotal
Grand Total
Exhibit B
$ 19,745
15,020
8,860
1,640
4,500
1.060
$ 50,825
$163,170
63,000
11,700
1,000
2,480
3,212
2,500
$252,442
$ 3,450
720
690
2,060
640
230
$ 7,790
$ 15,405
1,600
1,500
1,165
1.340
$ 21,010
$332,067
Reimbursable Budget $6,500
(Reproduction, computer printing, deliveries, postage and mileage)
0
•
•
C
BONITA CANYON PARK
EPT HOURS AND FEE SCHEDULE
$130.00 $75.00 $65.00 $55.00 $50.00
DESIGN DEVELOPMENT
Kick -off Meeting with City
Project
Team
4
11080.00
Principal
I Manager
I Captain
I Designer
I Clerical
Totals
$130.00 $75.00 $65.00 $55.00 $50.00
DESIGN DEVELOPMENT
Kick -off Meeting with City
4
4
4
11080.00
Survey and Base Sheet Preparation
2
12
50
25
5,785.00
Research
8
600.00
Des. Dev. Open S ace
8
24
32
16
5,800.00
City Review of Open S ace
3
6
4
1,100.00
Project Management & Meetings
8
40
16
6
5,380.00
25
94
106
41
6
19,745.00
CONSTRUCTION DOCUMENTS
Hardsca a Plans Base Bid
4
50
100
124
17,590.00
Hardsca a Plans Add Alt's
4
8
16
24
3,480.00
Hardsca a Plans Add Open S ace
1
6
26
2,270.00
Tot Lot Plans Base Bid
1
16
18
8
2,940.00
Tot Lot Plans Add Alt's
1
8
8
16
2,130.00
Grading Base Bid
4
16
8
2,240.00
Grading Add O enS ace
2
6
4
970.00
Construction Details Base Bid
2
40
80
120
15,060.00
Construction Details Add Alt's
2
24
20
40
5,560.00
Fencing Plans
1
4
8
950.00
Fencing Details
2
6
8
980.00
Irrigation Plans Base Bid
4
95
125
145
23,745.00
Irrigation Plans Add Alt's
1
10
18
10
2,600.00
Irrigation Plans Add Open S ace
2
15
25
30
4,660.00
Irrigation Details
1
2
1
4
565.00
Planting Plans Base Bid
6
40
45
20
7,805.00
Planting Plans Add Alt's
1
6
8
16
1,980.00
Planting Plans (Add Open S ace
2
8
12
24
2,960.001
Planting Details
4
8
4
1,040.00
Site Amenities
2
8
12
16
2,520.00
Prepare Project Title Sheet
2
8
6
1,000.00
Correlation of Plans
16
28
8
3,460.00
Specification Pre aration
4
40
4
3,720.00
Add Altemative S ecif'Cations
2
40
2
3,360.00
[n -House Quality Control
24
60
7,620.00
Ist Plan Check and Responses
4
30
80
80
12,370.00
2nd Plan Check and Responses
2
16
30
40
5,610.00
Final Approvals
2
16
18
4
2,850.00
Final Cost Estimate
8
25
24
12
12
5,735.00
Project Management & Meetings
40
120
24
15,400.00
127
733
736
759
42
163,170.00
BIDDING
Pre -Bid Meeting
4
4
820.00
Addendums
1
18
8
4
2,200.00
Clarifications
1
4
430.00
6
26
8
0
4
3,450.00
CONSTRUCTION OBSERVATION
Attend Pre - construcion Meeting
4
4
820.00
Site Visits
24
120
12,120.00
Submittal Reviews
10
1
800.00
Punch Lists
2
14
3
1,460.00
Certification Letter
1
1
205.00
31
149
0
0
4
15,405.00
Professional Fees Total 201,770.00
•
0
0
0
0
BONITA CANYON PARK
MCE HOURS AND FEE SCHEDULE
$110.00 $90.00 $80.00 $65.00 $50.00
DESIGN DEVELOPMENT
Aerial Too
Project
Project
I
I Engineer
Lump
$8,600
$8,600.00
Principal
Manager
Engineer
/,ACAD
Clerical
Sum
Totals
$110.00 $90.00 $80.00 $65.00 $50.00
DESIGN DEVELOPMENT
Aerial Too
$8,600
$8,600.00
Aerial Topo MacArthur Open
Space
$1,000
$1,000.00
Base Mapping
0
4
8
24
1
$2,560.00
Conceptual Grading Plans
2
8
24
0
$2,860.00
$0.00
$0.00
2
12
32
24
0
$9,6001
$15,020.00
CONSTRUCTION DOCUMENTS
Precise Grading Plans (18 shts)
8
56
104
160
8
$25,040.00
West Area Tot Lot (Bid Alt.)
2
8
8
0
$1,340.00
East Area Outlook (Bid Alt.)
2
8
8
0
$1,340.00
DW, RW Plans (6 shts)
4
16
24
56
4
$7,640.00
Sewer Plans (5 shts)
2
24
32
64
8
$9,500.00
Storm Drain Plans (4 shts)
4
24
24
48
4
$7,840.00
Field Survey (1 day)
$1,500
$1,500.00
Earthwork Calcuations
2
4
16
$1,540.00
On -site Hydrology
2
16
16
$2,500.00
Cost Estimates
4
4
4
4
$1,140.00
Meetings (assume 6)
4
8
$1,160.00
Processing for Permits
8
8
$1,360.00
Easement Documents (2)
2
4
8
$1,100.00
$0.00
24
152
232
1 388
1 28
1 $0
$63,000.00
BIDDING
Respond to Contractor Questions
4
$360.00
Review Bids
4
$360.00
$0.00
0
8
0
0
0
$0
$720.00
CONSTRUCTION OBSERVATION
Site Visits assume 4
4
1 4
$800.00
Review RFI's
4
4
$800.00
$0.00
8
8
0
0
0
$0
$1,600.00
Professional Fees Total $80,340.00
May 3, 1999
Mr. Ric Vanderwood
EPT Landscape Architecture
31872 Camino Capistrano
San Juan Capistrano, CA 92675
Subject: Scope of Services (2nd Revision)
Bonita Canyon Park
Newport Beach, CA
Dear Ric:
Laguna Beach, CA 92651
phone: 949.376.6407
fax: 949.376.6417
We are submitting herewith a revised proposal for the above - mentioned project as requested by
the City. This proposal includes new sewer plans in the public right -of -way and is based on
using 24" x 36" plan sheets. We are also anticipating that the telephone and electrical
improvements will be shown on our utility plans. Our revised scope is as follows:
1.0 Aerial Two o
L l MCE will provide a 20 -scale aerial topo for the entire West park site and
approximately one -half of the East park site. Total area is approximately 40-
acres.
1.2 MCE will provide a 20 -scale aerial topo for the area on the east side of
MacArthur that is just north of the Manning tract.
2.0 Base Mapping
MCE will prepare electronic base map for design team's use. The base map will include
the aerial topo, wet and dry utilities. An electronic file of the proposed site plan will be
provided by EPT. As -built plans and tract/parcel maps to be provided to MCE by others.
3.0 Conceptual Grading Plans
MCE will prepare conceptual grading plans to be used for design development and
estimating earthwork quantities. These plans will be prepared at 40 -scale on MCE base
map. They will be designed by hand (not electronically). Only one grading concept is
anticipated. More than one grading concept will be considered additional work.
[Y%Proposals \Bonita Canyon Park \Bonita Canyon Smpe Reviseda.doc
0
0
•
4.0 Construction Documents
1100 S. Coast Hwy., Suite 318
Laguna Beach, CA 92651
phone: 949.376,6407
fax: 949.376.6417
4.1 Precise Grading Plans (Base Bid)
The grading plans will be 20 -scale and prepared on 24" x 36" sheets.
• Notes Sheet (1)
• Demolition Plans (3)
• Precise Grading Plans (11)
❑ Detail Sheets (3)
❑ Erosion Control Plans (3)
❑ Horizontal Control Plan (4)
(Rough grading plans are excluded from this proposal.)
4.2 Add Alternate Plans
The base bid set will be prepared without the following items. MCE will prepare
separate plans for each:
• Add West Area Tot Lot and Seat Walls - Base bid will show POC's (1)
• Add East Area Overlook (1)
4.3 Domestic Water and Reclaimed Water Plans
The proposed domestic water and reclaimed water lines will be 40 -scale and
shown in plan-view only. We assume that the domestic water will be connected
to the Newport Beach facilities in Old Ford Road and the reclaimed water
facilities will be tied to the IRWD facilities in Bonita Canyon Road. We assume
that the water and reclaimed water connections Will be within 50 -feet of the park
property line and that no work will be required on the existing large diameter
water lines that traverse the site.
MCE will show the electrical and telephone facilities on the water improvement
plans. We assume that they will be designed by others and provided to us in an
ACAD 14 format and in an MCE standard drafting format.
• Notes Sheet (1)
• Water/Reclaimed Water/Telephone/Electrical Plans (5)
• Detail Sheets (2)
0AProposals \30nita Canyon Parklaonita Canyon Scope Roviseda.doc
FMCE'
CONSULTANTS
4.4 Sewer Plans
1100 S. Coast Hwy., Suite 318 .
Laguna Beach. CA 92651
phone: 949.376.6407
fax: 949.376.6417
MCE will prepare 40 -scale sewer improvement plan and profiles for three
restroom facilities. Based on a preliminary review of the as -built plans it appears
that there is sufficient grade to gravity sewer the West Park Restroom and the
Lookout Restroom to the existing sewer line in Newport Hills Drive West. There
appears to be insufficient fall, however, between the Main Restroom (East Park)
and the existing sewer line in Newport Hills Drive East. The existing sewer line
will have surveyed to make a final determination. For purposes of this proposal,
we have included field survey to check the existing sewer line. If a pump station
is required for the Main Restroom it will be provided as additional work. (There
is an existing IRWD sewer line in Bonita Canyon Road that would be a preferred
point of connection.)
❑ Notes Sheet (I)
❑ Sewer Plan/Profile Sheets (3)
❑ Detail Sheet (1)
4.5 Storm Drain Plans
MCE will prepare 40 -scale storm drain plan and profiles for the two (2) lines
between Old Ford Road and the Canyon Outlet. We assume that the CDC
hydrology report is available and will not need to be updated.
❑ Notes Sheet (1)
o Storm Drain Plan/Profile Sheets (2)
❑ Detail Sheet (I )
4.6 Field Survey
MCE will provide one (1) day of field survey to check existing inverts and critical
join elevations.
5.0 Earthwork
MCE will prepare earthwork analysis for final grading plan. Changes to the site plan or
grading plan that require revised earthwork analysis will be considered additional work.
17J
0:TroposaIMBonita Canyon Park \Bonita Canyon Scopo Reviseda.doc
0
0
0
6.0 On -site Hvdroloev Study
1100 S. Coast Hwy., Suite 318
Laguna Beach, CA 92651
phone: 949.376.6407
fax: 949.376.6417
MCE will prepare a hydrology study for all on -site drainage. We will review the existing
off -site hydrology study for design of the backbone storm drain system,
7.0 Construction Cost Estimate
MCE will prepare an Engineer's Estimate of Construction Cost for all civil - related items.
8.0 Meetings
Assume 6 design meeting.
9.0 Processing
MCE will process plans with the City of Newport Beach to permit.
10.0 Easements
MCE will prepare two (2) legal descriptions and exhibits.
11.0 Bidding
Answer contractor questions and review bids.
12.0 Construction Observation
MCE will review and respond to RFI's and make field visits as necessary. Assume 4
visits.
13.0 Other
See attached Exhibits "A" and "B ".
If you have any questions, please do not hesitate to call.
Sincerely,
MCE Consultants
1' Atari
J hn Arvin, P.E. �
roject Manager
DAProposalslaonila Canyon ParkOonda Canyon Scope Roviseda 4oc
BONITA CANYON PARK
RON YEO, ARCHITECT HOURS AND FEE SCHEDULE
$110.00 $90.00 $90.00 $65.00 $50.00 40.0
Struct.
Project
CAD
Principal
I Engineer
I Architect
I Drafting
I Designer
I Clerical
Totals
$110.00 $90.00 $90.00 $65.00 $50.00 40.0
1
NIM R "11 F4 . i, .
sse■�ss
, ,
�. �,
CONSTRUMON OBSERVATION
Professional Fees Total $18,005.00 i
1
ri Pi
RON YEO, FAIA ARCHITECT, INC.
500 JASMINE AVENUE CORONA DEL MAR, CALIFORNIA 92625 PHONE: (949) 644 -8111 FAX: (949) 644.0449
DATE: April 3, 1999
RE: Bonita Canyon Park, City of Newport Beach
SCOPE OF WORK FOR RESTROOM BUILDINGS
PHASE I PROJECT INITIATION
Task 1.1
• Kick off meeting with City staff & design team
• Obtain list of interested groups and advisory members
• Give City' project manager a design questionnaire to fill out
Task 1.2
• Data collection, review base maps, geotec report, utilities
• Visit the site and surrounding areas
• Review goals and requirements with staff and interest groups
• Receive any requested aesthetic (style) requirements
• Review filled out response to the design questionnaire
PHASE 2 PRELIMINARY DESIGN
Task 2 -1
• Obtain necessary room sizes for any electrical equipment/panels
• Develop two restroom preliminary floor plans for review
Task 2.2
• Provide preliminary concept elevations
• Develop anticipated statement of probable cost
• Provide anticipated utility requirements to the Civil Engineer
• Review the designs with City staff
PHASE 3 CONSTRUCTION DOCUMENTS
Task 3.1
• Based upon the approved preliminary plans, develop construction
documents for the two restrooms including structural,
architectural and plumbing systems. One RR could be repeated at
the third site as an add alternate.
Fax Memo
April 3, 1999
Page 2
• Coordinate the buildings with the design team to make sure that
all issues are addressed (path of travel, drainage, utilities, etc.)
• Co- ordinate with the Electrical Engineer (EPTs consultant) to
incorporate the power & light fixtures that is part of their scope of
work.
Task 3.2
• Plot and submit for review at the 50% review stage.
• Provide a statement of probable lump sum construction cost
• Optional add- provide a detailed construction cost breakdown
Task 3.3
• Finalize construction documents
• Provide & coordinate specifications for the building portion of the
project.
• Plot and deliver to EPT for printing.
Task 3.4
• Permit processing & review. Meet with the building department
plan checkers & Fire Marshal. Make any necessary changes.
PHASE 4 BID AND CONSTRUCTION PHASE
Task 4.1
• Provide any required and requested assistance and response to
bidders questions.
Task 4.2
• Review and comment on final bids
Task 4.3
• Provide construction assistance by reviewing submittals, RFIs,
and visiting the project site at appropriate times as requested on a
limited basis.
• Conduct a final walk through and punch list.
is
0
f.�
BONITA CANYON PARK
HOURS AND FEE SCHEDULE
$100.00 $85.00 $67.00 $62.00 $40.00
DESIGN DEVELOPMENT
Princ/
2
2
4
Draft /Typ
Non -
1 $638
Assoc
I Project
I Staff
Technician
ing
I Labor
TotdLs
$100.00 $85.00 $67.00 $62.00 $40.00
DESIGN DEVELOPMENT
Background Review
2
2
4
1 $638
Site Reconnaissance
1
3
1 $286
Field Investigation
4
14
$1,5001
$2,778
Laboratory Testing
$1,000
$1000
Ceotechnical Analysis
3
8
16
$2,052
Report Preparation
2
8
8
8
$1736
Meetings/Project Mana eme
2
2
$370
Design Total:
9
2,51
45
0
8
$2,500
$81860
CONSTRUCTION DOCUMENTS
Estimate Remedial Quantities
2
6
16
6
$2,022
Review Bid S eidfications
1
4
2
2
$654
Review Construction Plans
1
2
3
2
$536
Construction Documents Total:
4
12
18
3
10
$0
$3,212
BIDDING
Attend Pre-Bid Meetin
3
$255
Preparation of Addendums
1
31
2
$435
Bidding Total:
1
61
0
01
2
$0
$690
Professional Fees Total $12,762
NMG
Geotechnical, Inc.
April 6, 1999
Project No. 99023 -01
To: EPT
31872 Camino Capistrano
San Juan Capistrano, California 92675
Attention: Mr. Richard Vanderwood, Principal
Subject: Proposal for Geotechnical Services during Design and Construction for Planned
Bonita Canyon Park, City of Newport Beach, California
INTRODUCTION
At your request, NMG Geotechnical, Inc. (NMG) is pleased to submit this proposal for
geotechnical services during design and construction for the proposed Bonita Canyon Park. The
proposed park has eastern and western components. The larger eastern area is located in a strip
of land between Ford Road and Bonita Canyon Road, to the west and east of Mesa View Road.
The western area is located at the southeast corner of MacArthur Boulevard and Bonita Canyon
Drive.
NMG has performed the most recent geotechnical study of the park's east area as part of the
overall study for the Bonita Canyon Development area. That study included an evaluation of
the impact of once - proposed mass grading on existing water lines in the east area.
This proposal is based on our recent meeting with you, the conceptual plans by EPT, and our
familiarity with the site. This proposal is patterned after the scope of work outline and Hours
and Fee Schedule table provided by you.
GEOTECHNICAL ISSUES
The primary geotechnical issues to be evaluated for the site include:
• Settlement potential of onsite soils;
• Impact of park development on existing water lines (MWD, IRWD, MCWD lines);
• Groundwater conditions and impact to proposed grading and storm drain installation;
• Presence of hard rock(s) at depth and potential need for local overexcavation; and
• Recommendations for grading, structures and pavements. 0
• PROPOSED SCOPE OF SERVICES
99023 -01
April 6, 1999
Our scope of services has been divided into four areas of work, including: I) Design
Development, 2) Construction Documents, 3) Bidding, and 4) Construction Observation. The
tasks for each part are described below:
Part 1 - Design Development
a) Background Review: A geotechnical review of published and unpublished pertinent
reports and maps for the site. Research of City and private archives for additional
geotechnical information.
b) Site Reconnaissance: Site visit to review the existing site conditions; stake proposed
borings and trenches. We will also contact Underground Services Alert prior to any
excavations.
c) Field Investigation: Field investigation will consist of geologic field mapping,
exploratory test pits (backhoe trenches) and small diameter borings. The subsurface
investigation will primarily focus on the west area since substantial data exists for the
east area. One day of backhoe trenches and one half day of small - diameter borings are
recommended. Trenches and borings will be logged and sampled in the field.
d) Laboratory Testing: Selected samples will be tested for insitu moisture and density,
soil classification, consolidation, expansion potential, R- value, and shear strength.
e) Geotechnical Analysis: Analysis of collected geotechnical data in light of the
proposed park development. Analysis will include review of geotechnical conditions
related to the existing water lines and evaluation of potential impacts to the lines by
park development.
f) Report Preparation: A single report will be prepared addressing both the east and west
areas. Report will include recommendations for site grading, structures, foundations,
pavements, and mitigating potential impacts of development on the existing water lines.
Part 2 — Construction Documents
a) Estimate Remedial Grading Quantities: Remedial grading quantities will be
estimated based on the findings in our design report. A summary report will be
prepared to document our results.
b) Review Construction Plans: The final construction plans for the project including the
grading, building foundation, and utility plans, will be reviewed and comments will be
provided.
2
990406.d.
99023 -01
April 6, 1999
c) Bid Specifications: We will review the bid specifications and provide input and
comments as needed. 0
Part 3 — Bidding
a) Pre -bid Meeting: We will attend one pre -bid meeting as requested.
b) Preparation of Addendums: We will provide response to bidders questions relating to
the geotechnical issues and prepare a written response as needed.
SCHEDULE
Upon receipt of authorization to proceed, we anticipate that Part 1 can be completed within
approximately four weeks. The remainder of the work would be performed as needed. For
purposes of this proposal, we have assumed a total of four weeks for rough grading for the
park. Precise grading and construction may take on the order of 3 to 4 months.
If you have any questions regarding this proposal, please contact our office. We appreciate the
opportunity to provide our services.
Respectfully submitted,
•
Terri Wright Ted Miyake
Associate Geologist Principal Engineer
TW /TM/je
Distribution: (2) Addressee
0
3
M406.dw
9
0
0
BONITA CANYON PARK
WEST COAST DESIGN GROUP HOURS AND FEE SCHEDULE
$130.(1(1 $9000 $55.00 $50.00
DESIGN DEVELOPMENT
Meeting with City
5
Froject
0
0
0
1
Frinci al
0
Mana er
3
Devi er
Clerical
Totals
$130.(1(1 $9000 $55.00 $50.00
DESIGN DEVELOPMENT
Meeting with City
5
0
0
0
$650.00
Site visit
0
3
0
0
$270.00
Cnnes ondence
0
1
0
1
$140.00
So.00
5
4
U
1
$1,060.00
CONSTRUCTION DOCUMENTS
Conduit & Wire Layout
1
4
6
0
$820.00
L:+ out fighting
4
2
0
0
$700.00
Point by Point Lighting Plan
0
0
6
0
$330.00
Sin le Line Diagram
1
2
2
0
$420.00
Concrete Base Design
0
1
2
0
$200.00
Panel Schedules
1
2
1
0
$365.00
Restroom Building Design
1
2
3
0
$475.00
Miscellaneous Details
0
1
2
0
1 $200.00
Coordination meetings
3
1
0
0
$480.00
Specifications
1
2
0
2
$410.00
Plan Check Corrections
1
2
2
1
$470.00
Coordinate Other Trades
1
1
0
0
$220.00
$0.00
(ALT Restroom )
0
0
0
0
$0.00
(ALT Overlook Pathway)
0
2
2
0
$290.00
$o.00
$0.00
14
0
22
0
26
3
$5,380.00
BIDDING
Answer Bidders Queslions
0
2
0
1
$230.00
$0.00
$0.00
$0.00
0
0
2
0
0
1
$230.00
CONSTRUCTION OBSERVATION
RFI's
0
2
0
1
$230.00
Review Submittals
0
2
0
1
$230.00
Final WaUdhrou h
0
5
0
0
$450.00
Punehlist
1
2
0
1
S360.00
$0.00
ALT Restroom
0
1
0
1
5140.00
ALT Overlook Pathway)
0
1
0
0
S90.00
$0.00
$0.00
1
0
13
0
0
4
S1,s00.00
Proressional Fees Total $8,170.00
F i� I 10
WEST COAST DESIGN GROUP
Electrical and Lighting Engineers
26692 Paseo Brillo, Suite 200 • San Juan Capistrano, CA 92675
RE: Bonita Canyon Park
Electrical Engineering Services
SERVICES TO BE PROVIDED:
A. CONTRACT DOCUMENTS
1. Prepare final design calculations as required.
2. Prepare contract document drawings. Drawings shall include, but not be
limited to:
a. Single Line diagram, load schedules, panel schedules.
b. Site lighting plan.
C. Details for lights, meters, trenching, etc.
3. Prepare Electrical Specifications.
4. Attend coordination meeting with Architect.
5. Coordinate with the work of Architect and other Consultants.
6. Submit reproducible transparencies of drawings and copy of specifications
to the Architect for your reproduction and submission to the governing
authorities for plan check.
7. Incorporate plan check corrections as required for permits and bidding
purposes.
B. BIDDING
Interpret electrical documents during bidding and assist the Architect in
preparation of addenda responding to interpretations.
C. CONSTRUCTION ADMINISTRATION SERVICES
1. Review shop drawings and submittals as required by construction
documents.
2. Interpret contract documents for proper execution of work during
construction.
3. One site visit for final inspection (punch list).
4. Normal coordination and communication to accomplish work.
TEL: (949) 240 -1378 • FAX (949) 240 -1782 lightup@cwixmail.com
E
0
0
r�
0
BONITA CANYON PARK
RGI HOURS AND FEE SCHEDULE
$80.00 $70.00 $60.00 $50.00 $40.00 $30.00
DESIGN DEVELOPMENT
Kick -off Meeting with Client
Project
3
I CAD
Drafting
$210.00
Principal
Manager
Designer
Operator
Technician
Clerical
Totals
$80.00 $70.00 $60.00 $50.00 $40.00 $30.00
DESIGN DEVELOPMENT
Kick -off Meeting with Client
3
$210.00
Research
2
3
$210.00
Concetual Dry Utility
1
3
8
2
$730.00
Composite Plan
$0.00
Project Man ement & Meetings
7
$490.00
0
11
5
8
2
3
$1,640.00
CONSTRUCTION DOCUMENTS
Submit packages top Utilities
1
2
$130.00
Assist Dry Utility Reps w/desi ns
2
1
$190.00
Monitor processing of packages
2
$140.00
Prepare Dry Utility Composite
1
3
8
2
$730.00
Plan for construction purposes
$0.00
Review final plans & contracts
2
1
$170.00
Advise client /developer regarding
final documents
3
$210.00
Finalize contracts & invoices
2
$140.00
Assist client in Dry Utility matters
5
$350.00
Project Management & Meetings
6
$420.00
$0.00
$0.00
0
24
3
9
2
1 3
$2,480.00
BIDDING
Pre -Bid Meeting
3
1
1
1
$340.00
Prepare Dry Utility Com osite
1
3
8
2
$730.00
Plan for bidding purposes
$0.00
Prepare special provisions
3
4
$330.00
Prepare & provide client with
Bid documents
3
4
$330.00
Prepare & provide client w!
Engineer's Estimate
3
11
1
4
1 $330.00
$0.00
$0.00
0
13
4
8
3
13
$2,060.00
CONSTRUCTION OBSERVATION
Attend Pre - construction Mt g.
3
$210.00
Site V isits
9
$630.00
Reviews & revisions
1
2
2
$290.00
Site & Inspection Certification
3
$210.00
$0.00
$0.00
0
1 16
2
1 2
1 0
0
$1,340.00
Professional Fees Total $7,520.00
0
SCOPE OF SERVICES
(Community Park East and West - Bonita Vlllage)
UNDERSTANDINGS:
1. It is understood that Client will provide RGI with all necessary Improvement Plans and Base Maps
to enable RGl to complete Its assigned tasks.
21 It Is understood that this scope will include both the East and West portions of the Bonita Village
Park(s); and will be completed in one phase.
3. It Is understood that this scope will be completed once all plans and documents have been approved by
both the Developer and each of the Dry Utility Agencies,
4. It is understood that RGI's responslbilltles are for Dry Utilities only (Power, Telephone, Gas, and
CAM.
SCOPE OF SERVICES:
1. Meet with Client and members of Project Team to establish timing, priorities and schedule for Dry
Utility activity as it relates to this portion of the overall Project. 0
2. Prepare Conceptual layout plan and X- Reference Drawing to include in Civil's Plans reflecting
locations of Dry Utility facilities on Project Site; and, review same with Client and each Dry Utility
representative.
3. Submit packages to each Dry Utility Agency and assist Dry Utility representative with their
respective designs. Monitor processing of packages through each department of each Dry Utility
Agency and achieve closure on package processing. Review final plans and contracts and advise
Client or Developer regarding final documents.
4. Prepare and provide Preliminary Dry Utility Composite Plan and X- Reference Drawing to include in Civil's
Plans for Clients use in obtaining Bids; and another reflecting each of the respective Dry Utility Agencies
Final Designs for Permitting and Construction purposes.
5. Prepare Special Provisions portion of Bid Documents and provide Client with Bid Items and
Engineers Estimate with regard to Dry Utility items.
6. Attend meetings at direction of Client and assist Client in Dry Utility matters as they pertain
to Clients activities and Client's areas of reeponeibility,
(Continued) Page 1
(Continued) Page 2
C05T SUMMARY!
7, Provide Construction related assistance; arrange and attend Pre - Construction Meeting with
Contractor and Dry Utility Inspectors, make field observations to ensure utility agency
requirements are being met and observed, monitor Construction process to ensure that meters
are set and cabling activity coincides with Contractor's schedule,
RGI will perform the above 5cope of 5ervices in accordance with Industry accepted standards and within a time
frame agreed upon between Client and RGI. Fees for 5ervices will be on a "Time and Material' basis not to exceed
$7,520.00 without prior authorization from Client. Reimbursables are to be invoiced in addition to the Fees for
Services and are anticipated to be $250.00, thus bringing the total cost for this undertaking to $7,770,00.
A copy of RGl *e 5chedule of Pees ie attached and is to be consldered a part of this document,
0
5lncerely,
PIG[
r��
■o.
El
BONITA CANYON PARK
Fee Schedule
• EPT HOURS AND FEE SCHEDULE
•
Principal
Project Manager Team Captain
Designer
$130.00
$75.00 $65.00
$55.00
MCE HOURS AND
FEE SCHEDULE
Principal
Design Enggweer/
Project Manager Project Engineer
ACAD
$110.00
$90.00 $80.00
$65.00
NMG HOURS AND FEE SCHEDULE
Princ/ Assoc
Project Staff
Technician
$100.00
$85.00 $67.00
$62.00
RGI HOURS AND FEE SCHEDULE
Principal
Project Manager Designer
CAD Operator
$80.00
$70.00 $60.00
$50.00
Clerical
$50.00
Clerical
$50.00
Draft /Typing
$40.00
Drafting
Technician
$40.00
RON YEO, ARCHITECT HOURS AND FEE SCHEDULE
Principal Struct. Engineer Project Architect CAD Drafting Designer
$110.00 $90.00 $90.00 $65.00 $50.00
WEST COAST DESIGN GROUP HOURS AND FEE SCHEDULE
EXHIBIT "B"
Clerical
$30.00
Clerical
$40.00
Principal Project Manager Designer Clerical
$130.00 $90.00 $55.00 $50.00