HomeMy WebLinkAbout06 - C-2886 BA-080 Arches Interchange Improvements9
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June 28, 1999
CITY COUNCIL AGENDA
ITEM NO. 6
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: NEWPORT BOULEVARD AND PACIFIC COAST HIGHWAY "ARCHES"
INTERCHANGE IMPROVEMENTS, ORANGE COUNTY SANITATION
DISTRICT REIMBURSEMENT AGREEMENT NO. 3 AND
AMENDMENTS TO PROFESSIONAL SERVICE AGREEMENTS —
CONTRACT NO. 2886
RECOMMENDATIONS:
Approve Amendment No. 3 to Cooperation and Reimbursement Agreement with
Orange County Sanitation Districts.
2. Approve Amendment No. 3 to Professional Services Agreement with MK
Centennial for construction management.
Approve Amendment No. 1 to Professional Services Agreement with Gail P.
Pickart, P.E. for project management.
4. Approve Amendment No. 2 to Professional Services Agreement with Moffatt &
Nichol Engineers for civil engineering support.
5. Approve a budget amendment appropriating $257,648 to the Contribution Fund
Account No. 7251 - 05100199 and appropriating $964,292 from the Circulation and
Transportation Fund to Account No. 7261- C5100199.
DISCUSSION:
As the final accounting for the "Arches" Interchange Improvements project nears
completion, the staff has reviewed and analyzed the contractual obligations and budget
allocations for the overall project. Various contracts need to be amended to provide
funds to pay costs that are now more specifically identified.
Contractual Agreement Amendments:
Orange County Sanitation Districts (OCSD). A Cooperation and Reimbursement
Agreement dated December 9, 1996, was entered into by the City and OCSD
relative to sewer improvements to be constructed as part of the Arches project. The
SUBJECT: Newport Boulevard /Coast Highway "Arches" Interchange Improvements, Orange County Sanitation District
Reimbursement Agreement No. 3 and Amendments to Professional Service Agreements (C -2886)
June 28. 1999
Page 2
City and OCSD have also approved Amendment Nos. 1 & 2 to the Agreement (both •
dated June 8, 1998). A summary of costs to be reimbursed is as follows:
OCSD
Design
Construction
Construction
Management
Totals
Initial Agreement
$27,540.00
$370,000.00
(Included in
Amendment No. 2
$397,540.00
Amendment No. 1
22,500.00
423,000.00
21,150.00
466,650.00
Amendment No. 2
46,794.00
702,866.00
53 643.00
803,303.00
Totals
$96,834.00
$1,495,866.00
$74,793.00
$1667,493.00
Amendment No. 3
0
257,648.00
0
257 648.00
Totals
$96,834.00
$1,753,514.00
$74,793.00
$1,925,141.00
The reimbursement amounts for design and construction management are
unchanged; however, OCSD authorized several additional items of construction
related to relocating their sewer force main in the southeasterly quadrant of the
"Arches" interchange. Accordingly, the construction costs have increased by
$257,648 from $1,495,866 to $1,753,514. Amendment No. 3 to the Cooperation
and Reimbursement Agreement provides for OCSD to reimburse the City the
additional $257,648 of construction costs, thereby increasing the total
reimbursement by OCSD from $1,667,493 to $1,925,141. Staff recommends that
Amendment No. 3 (copy attached) be approved by the City Council and that the
Mayor and City Clerk be authorized to sign it on behalf of the City.
2. M.K. Centennial (MKC). A Professional Services Agreement with MKC was entered
into on June 23, 1997, to provide construction management, surveying, and
inspection services for the "Arches" project. The Agreement established a
compensation amount of $928,014 and anticipated a project construction duration of
18 months, ending in February 1999. On May 11, 1998, the City Council approved
Amendment No. 1 to MKC's Agreement authorizing an additional compensation
amount of $119,708 to cover services related to the reinforced concrete box (RCB)
storm drain crossing of Pacific Coast Highway, which was added to the construction
contract with Brutoco Engineering and Construction, Inc. ( Brutoco).
On September 28, 1998, the City Council approved Amendment No. 2 to MKC's
Agreement, authorizing an additional compensation amount of $56,653.37 to cover
the costs for surveying and construction staking that exceeded the scope of work
contemplated by the initial Professional Services Agreement. The total
compensation to MKC, currently authorized by the Agreement and its two
Amendments, is $1,104,375.37.
The addition of the RCB construction to Brutoco's contract, the extensive utility
relocation work associated with the RCB construction and the addition of a number
of other work items have caused the project completion date to change from
February 1999 to June 1999. The cost for MKC to provide project management and
inspection services for the additional 4 months has been determined to be
$165,000. Staff recommends that Amendment No. 3 to MKC's Agreement (copy
L.�.I
SUBJECT: Newport Boulevard /Coast Highway "Arches" Interchange Improvements, Orange County Sanitation District
Reimbursement Agreement No. 3 and Amendments to Professional Service Agreements (C -2886)
June 28,1999
Page 3
attached), increasing their total compensation by $165,000 from $1,104,375.37 to
$1,269,375.37, be approved by the City Council, and that the Mayor and the City
Clerk be authorized to sign it on behalf of the City.
MK Centennial
Amount
I Comment
June 3, 1997 Contract
$928,014.00
1 Original 18 Month Contract
Amendment No. 1
119,708.00
Added Storm Drain Work
Amendment No. 2
56 653.37
Added SurveVing Work
Total
$1,104,375.37
Prepare "As Built" Drawings 230 sheets
Proposed Amendment No. 3
165,000.00
Added 4 Months to Contract
Total
$1,269,375.37
3. Gail P. Pickart, P.E. (Pickart). Project management services have been provided by
Pickart on a continuing basis during project design and construction. A Professional
Services Agreement dated November 1, 1998, provided for a compensation amount
of $24,750 during the period of November 1, 1998, to March 31, 1999.
Amendment No. 1 to the Agreement with Pickart will provide for an additional
compensation amount of $17,150 to cover project management services during the
period from April 1, 1999, through July 31, 1999, establishing $41,900 as the total
compensation under the Agreement. Extending project management services for
an additional 4 months provides for compilation of the project's final accounting,
coordinating "as- built" changes to the project drawings, and finalizing
reimbursements from other agencies. Staff recommends that Amendment No. 1 to
Pickart's Agreement (copy attached) be approved by the City Council, and that the
Mayor and the City Clerk be authorized to sign it on behalf of the City.
Pickart Project Management
Amount
Comment
November 11 1998 Agreement
$24,750.00
For Work 1111198 to 3/31199 5 months
Proposed Amendment No. 1
17 150.00
Add 4 months to complete project
Total
$41,900.00
4. Moffatt & Nichol Engineers (MNE). Because of the unknown scope of work, the
Professional Services Agreement with MNE dated June 23, 1997, for support during
construction did not include compensation for making the "as- built" changes to the
project drawings. The "as built" changes are currently being compiled and the
estimated cost to revise the project drawings to reflect the "as built" conditions is
$45,000. Staff recommends that Amendment No. 2 to MNE's Agreement (copy
attached) be approved by the City Council, and that the Mayor and the City Clerk be
authorized to sign it on behalf of the City.
Moffatt & Nichol
Amount
Comments
Original Contract
$57,825.00
Construction Support Services
Amendment No. 1
105,872.50
Shop Drawings &Chan a Order Reviews
Total
$163,697.50
Proposed Amendment No. 2
$45,000.00
Prepare "As Built" Drawings 230 sheets
Total
$208,697.50
SUBJECT: Newport Boulevard/Coast Highway "Arches" Interchange Improvements, Orange County Sanitation District
Reimbursement Agreement No. 3 and Amendments to Professional Service Agreements (C -2886)
June 28, 1999
Page 4
5. Budget Amendment. The additional costs described above and added construction
costs to be paid to Brutoco require a budget amendment. The budget amendment
items are:
a. Increase revenue to the Contribution Fund by $257,648 reflecting the additional
reimbursement from OCSD and appropriate that same amount to Account No.
7251- C5100199.
b. Appropriate $227,150 from the Circulation and Transportation Fund to Account
No. 7261- C5100199 to cover additional compensation to MK Centennial
($165,000), Gail Pickart, P.E. ($17,150), and Moffatt & Nichol Engineers
($45,000).
c. Appropriate $737,142 from the Circulation and Transportation Fund to Account
No. 7261- C5100199 to cover Brutoco's added construction costs.
The construction contract was awarded to Brutoco on June 23, 1997, for an amount
of $11,933,916.50. The work under the contract has been increased such that the
final payment is anticipated to total nearly $15,700,000. More than half the increase
relates to the RCB storm drain construction and associated utility relocations. A
tabulation of the funding sources for construction is as follows:
BRUTOCO CONSTRUCTION CONTRACT
FUNDING SOURCE
AWARD
AMOUNT
FINAL AMOUNT
Federal ISTEA 7282
$5,457,872.00
$5,457,872.00
OCTA Measure M 7284
1,499,380.37
1,499,380.37
CIOSA Loan 7432
3,804,334.75
3,784,334.75
Contributions 7251
1,519,081.00
3,535,334.00
1
Water Main Replacement 7501
0
323,254.78
Traffic Signal Upgrade 7181
01
65,855.00
Circulation &Trans ortation 7261
296,827.88
1,033,969.10
2
Totals
$12,577,479-6.00
$15,700,000.00
(1) Hoag Hospital $440,000.00; OCSD $1,753,514.00; Caltrans $1,341,820.00.
(2) $1,033,969.10 minus $296,827.88 = $737,141.22 Budget Amendment requested in 5.c. above.
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SUBJECT: Newport Boulevard /Coast Hlghway "Arches" Interchange improvements, Orange County Sanitation District
Reimbursement Agreement No. 3 and Amendments to Professional Service Agreements (C -2886)
June 28, 1999
Page 5
A listing of the most significant items of work that have been added to the project
resulting in the increased construction cost is as follows:
ADDED WORK TO CONSTRUCTION CONTRACT WITH BRUTOCO
RCB storm drain crossing PCH - CALTRANS
$1,470,000.00
Water main relocation and replacement
323,300.00
OCSD sewer main relocation and replacement
710 200.00
Heavy Sandblasting of retaining walls
83,600.00
Slope paving under channel bridge, bike path reconstruction,
and installation of underground drains adjacent to Balboa
Coves boundary wall
47,000.00
Traffic signal modifications at Hospital Road for left-turn phases
65,800.00
Earthwork quantity overrun
108,600.00
Traffic control modifications for public convenience and
Channel Bridge retrofitting
79,000.00
Offshe riparian mitigation in Lower Big Canyon for RCB along
Old Newport Boulevard
49,000.00
Bypass pumps at Lido Pump Station
30,200.00
Removal of existing walls along Clubhouse Avenue
to accommodate sound wall construction
64,500.00
Total
$3,031,200.00
In summary, staff recommends approval of a budget amendment increasing revenue to
the Contribution Fund by $257,648 and appropriating that amount to Account No. 7251 -
05100199 and appropriating $964,292 from the Circulation and Transportation Fund to
Account No. 7261- C5100199.
Resp ully S.��Iprr,�tted,
PUBLIC lrWOORKK/SVLDEPARTMENT
Don Webb, Director
By:
Lloyd Dalton, P.E.
Staff Project Manager
Attachments: Amendment No. 3 to OCSD Cooperation and Reimbursement Agreement
Amendment No. 3 to MK Centennial Professional Services Agreement
Amendment No. 1 to Pickart Professional Services Agreement
Amendment No. 2 to Moffatt & Nichol Professional Services Agreement
f: luserslpbwvsharedlcouncil1 fy98- 991june- 28karches - c- 2886.doc
AMENDMENT NO. 3
TO
COOPERATION AND REIMBURSEMENT AGREEMENT
THIS AMENDMENT NO.3 TO COOPERATION AND REIMBURSEMENT
AGREEMENT is made this day of 1999, by and
between:
AND
ORANGE COUNTY SANITATION DISTRICT
(hereinafter referred to as "District ")
CITY OF NEWPORT BEACH, CALIFORNIA, a
municipal corporation (hereinafter referred to as
"City")
RECITALS:
WHEREAS, District and City have entered into a COOPERATION AND
REIMBURSEMENT AGREEMENT which was executed on the 18`h day of December,
1996, at Fountain Valley, California; and
WHEREAS, District and City have also entered into Amendment Nos. 1 and 2 to
COOPERATION AND REIMBURSEMENT AGREEMENT on June 24,1998; and
June 8, 1998, respectively; and
WHEREAS, District desires to make additional improvements to its force main
system as a part of City's additional improvement plans; and
WHEREAS; District and City desire to further amend their respective obligations
and the scope of improvements covered by the COOPERATION AND
REIMBURSEMENT AGREEMENT and Amendment Nos. 1 and 2 so as to
accommodate the improvements to the force main system; and
NOW, THEREFORE, BE IT RESOLVED between District and City as follows:
Section 1.(b) Elements of Agreement shall be amended to include the
following:
(b) Additional District facilities shall be constructed in connection with Project
to include (xi) replacement of sewer force main identified as Line F, (xii)
blowoff manhole piping connection between Line F and gravity line along
the south side of Pacific Coast Highway, and (xiii) other items as
described in Contract Change Order Nos. 2, 24, 24S1, 2452, 2453, and
2454.
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Section 2 City's Specific Obligations shall be amended to include the
following:
City shall:
(a) Contract for construction of the additional facilities set forth in Section 1(b)
of this Amendment No. 3.
Section 3 District's Specific Obligations shall be amended to include the
following:
District shall:
(a) Provide inspection services with respect to the design and construction of
the additional facilities set forth in Section 1(b) of this Amendment No. 3.
(b) Reimburse City for the construction costs associated with the additional
facilities set forth in Section 1(b) of this Amendment No. 3 as estimated
below:
Construction costs: $257,648.00
Section 5.(b) Timing of Reimbursement shall be amended to include the
following:
(b) District shall also pay a deposit to City in the amount of Two Hundred Fifty
Seven Thousand Six Hundred Forty Eight Dollars ($257,648.00) or an
amount equal to the sum of costs for construction, of Districts additional
facilities, whichever is less. Such additional deposit shall be paid within
thirty (30) days after District's receipt of City's invoice for the deposit
amount.
All other terms, provisions, and conditions set forth in the COOPERATION AND
REIMBURSEMENT AGREEMENT dated December 18, 1996, and in
Amendment Nos. 1 and 2 shall remain unchanged and shall continue to be in full
force and effect.
Executed this _
Valley, California.
"DISTRICT"
APPROVED AS TO FORM:
THOMAS L. WOODRUFF
DISTRICT COUNSEL
:2
"CITY"
ATTEST:
City Clerk
APROVED AS TO FORM:
City Attorney
day of , 1999, at Fountain
ORANGE COUNTY SANITATION DISTRICT
In
Chairman, Board of Directors
Secretary, Board of Directors
CITY OF NEWPORT BEACH
By:
Dennis D. O'Neil, Mayor
H:%wp.dWlengM)ISTRICTSTorms \COOPERATION REIMBURSEMENTAGREEMENT.dx
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AMENDMENT NO. 3
TO
PROFESSIONAL SERVICES AGREEMENT
CONSTRUCTION MANAGEMENT SERVICES
NEWPORT BOULEVARD AND PACIFIC COAST HIGHWAY (SR 5511)
"ARCHES" INTERCHANGE IMPROVEMENTS
This AMENDMENT NO. 3, made and entered into this 28th day of June,
1999, by and between the City of Newport Beach, a municipal corporation (hereinafter
referred to as "CITY "), and MK Centennial, whose address is 17300 Red Hill Avenue,
Suite 150, Irvine, California 92614, (hereinafter referred to as "CONSULTANT'), is
made with reference to the following:
RECITALS:
A. On June 23, 1997, a Professional Services Agreement for
Construction Management Services related to the Newport Boulevard and Pacific Coast
Highway (SR 55/1) "Arches" Interchange Improvements was entered into by and
between CITY and CONSULTANT, (hereinafter referred to as "AGREEMENT ").
B. Section 36 of AGREEMENT authorizes CITY and CONSULTANT
to modify AGREEMENT by entering into written amendments signed by both parties.
C. CITY and CONSULTANT have heretofore amended AGREEMENT
by executing AMENDMENT NOS. 1 and 2.
D. CITY and CONSULTANT mutually desire to further amend
AGREEMENT (hereinafter referred to as "AMENDMENT NO. 3 ") as provided herein.
NOW, THEREFORE, the parties hereto agree as follows:
1. CONSULTANT shall provide construction management services for
an extended period as set forth in Exhibit "A ", attached hereto and incorporated herein
by reference.
2. Compensation to be paid to CONSULTANT for such additional
surveying services shall not exceed $165,000.00.
3. CONSULTANT's not -to- exceed compensation to be paid under
AGREEMENT is hereby increased by $165,000.00 from $1,104,375.37 to
$1,269,375.37.
4. Except as expressly modified herein, all other provisions, terms,
and covenants set forth in AGREEMENT and AMENDMENT NOS. 1 and 2 shall remain
the same and continue to be in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT
NO. 3 on the date first above written.
CITY OF NEWPORT BEACH,
A Municipal Corporation
BY:
APPROVED AS TO FORM: Mayor
City Attorney
CONSULTANT
BY:
MK Centennial
ATTEST:
City Clerk
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f:\ groups \pubworks\agmt \MMKG3amend.doc
2
MK CENTENNIAL
CENTENNIAL ENGINEERING, INC.
9
June 21, 1999
17300 REDHILL AVENUE
SUITE 150 TEL: 949 - 756 -6006
IRVINE, CALIFORNIA 92614 FAX: 949 - 756 -6116
Mr. Lloyd Dalton
City of Newport Beach
3300 Newport Boulevard.
Newport Beach, CA 92658 -8915
MKC Job 1844.02
Subject: Proposed Amendment No. 3 - Construction Management Contract
Newport Arches Interchange - Contract C -2886
Please find attached a revised amendment No. 3 proposal per the City's request. This proposal
provides for CE &I, surveying, and material testing services between March 1 1999 and July 2, 1999.
If you have any questions, please call Dave Wanderling or myself at (949) 756 -6006.
Sincerely,
is A U\,—�
Robert J. Close, P.E.
Vice President
RJC /JDW:
Attachments
cc: Dave Wanderling
Mike Harrington
Exhibit A
A MORRISON KNUDSEN COMPANY
MK CENTENNIAL
OENTENNIAL ENOINOBNINO. INO.
Arches mfemhange P]lyed
'ARCHES INTERCHANGE IMPROVEMENT PROJECT
201 • 12 OLD NEWPORT BOULEVARD
NEWPORT BEACH, CA 92667
TEL: 948 574 0328
FAX: 949 574 0721
Amendment No. 3
BILLING
PERIOD
WEEKS/
CYCLE
NUMBER OF
PERSONNEL
BUDGET ACTUAL
PERIOD
ACTUAL
MANHOURS
PERIOD
BUDGETED
MANHOURS
UMULATIV
ACTUAL
MANHOURS
UMULATIV
BUDGETED
MANHOURS
PERIOD
INVOICE
AMOUNT
PERIOD
BUDGETED
AMOUNT
CUMULATIVE -.
INVOICE
.,AMOUNT.'
- CUMULATIVE
:'460061_1-
�� =_
-- ::- AMOUNT,
627197
4
0
D
35
20
35
2D
$3.255.00
$1.860.00
.255.00
$1.860.00
72597
4
D
D
46
D
81
20
34.094.013
.00
lilr.349.00
$1.880.013
82997
5
2
3
242
150
323
170
$19.563.00
712.600.013
$215.912110
$14 ,160.00
926/97
4
4
4
536
600
659
770
541. 495.00
1546.200313
568707.00
Efi13.660A13
1024197
4
4
4
578
1500
1437
1370
$44.898.00
546.2013.013
$113.305.00
$106.860.00
1128/97
5
4
4
707
750
2146
2120
.355.00
$57.75D.00
$1 6.660.OD
$164.610.00
1226187
4
4
4
555
600
2698
2720
$42. 614.00
$46.20D.00
$209.274.OD
$210.810.00
1(30/98
5
612
750
3311
3470
547.145.00
$57.750.130
$256.418.01)
$288.560.00
7/27/98
0
618
600
3928
4070
$47.816.00
1546.2013.00
$304.237.00
$314.760.00
32798
4
631
600
4559
4670
566.270313
$46.200.00
$352,507.013
5380.980.00
511/98
5
731
750
5290
5420
$56.219313
$57.750.00
$408,726.01)
$418.710.00
52%8
6
591
600
5881
6020
S45. 205.00
$46.20D.00
5453.931.00
$464.910.00
626198
4
7515
750
6637
6770
$57.323.00
$59.625.00
$511.254.00
$526.835.00
7131198
5
025
938
7462
7708
$61.396.513
576.531.25
$572.650.50
5588.066.25
6.2&88
4
12.5D
112.5D
709
750
8171
8458
55.248.00
$58.625.00
E627.896.5D
$658.691.25
925198
4
584
750
8755
9208
$45.487.013
$59.1525.00
$673.385.50
$718.316.25
107JD98
5
746
938
9501
10145
$52.650.50
$74.531.75
157215.036.00
$792.847.50
1127/98
4
518
300
10019
10445
540.228.00
$25.200.00
5766.264.00
EB16.OQ.So
111199
5
632
375
10650
10820
$48.394.013
$31.600.00
$814.658.00
5849.547.50
129/99
4
563
30D
11213
11213
$45.321.00
$25.200.00
15059.979.00
11659.979110
22699
4
609
60D
11872
11813
1148.264.00
$52.776.75
15900.243.00
$912.755.75
42/99
5
572
583
12384
123715
15501131.00
$48.406.25
15958374.130
2,162,00
4(3099
4
456
375
12850
12751
1140.004.00
$33.000.00
15098.678.00
3995.162.00
528119
1 4 1
2.50 I
2.50 I
39b I
37
18244
I 13126
$35.389.00
$33.
1.1334.087.013
1.029.162.00
72/89 1
5 1
1.50 1
1.50 I
187 I
281 I
13431
I 13407
1516.910.00
$27.375.00
1.1350.877.013
1.055.537.00
DIRECTS I SUBS
BUDGET SPENT
%USED
%TIME
DIRECT EXPENSES
$5.0110.00
ORIGINAL
928.014.01)
AMEND NO7
452.475.00
176.361.37
Bridge 1 Roadway IMP.
REVISED
$2.525.00
$2.632.03
104%
95%
PSOMAS(SURVEY) wdTCB
$90.294.00
7190.082.00
PSOMAS ADDt(SURVEY)
$56.653.37
$38.466.00
TTO
$166.947.37
AMEND NO. 3
$20.787.00
REVISED
5169.528110
101%
100%
$167,334.37
LAW/ NINYO (TESTING)
$26.1100.00
LAW / NINYO RCB (TESTING
$8.500.00
TTD
$34.500.00
AMEND NO.3
$8.478.00
REVISED
$40.113.35
91%
SS%
$47.979.00
TOTAL DIRECTS/ SUBS
$186A47.77
AMEND NO.3
$27.981.00
REVISED
$217.838.77
$212,277.78
9B%
95%
VKIUIWlL l;t41 *MAr.UtQ.00
RCS CE81 587.548.00
CURRENT CE81 17.928.00
AMEND NO.3 5137.808.00
Nu 513199 TOTAL CE81 $1.055.637.00
=EB/MA WAPR - $611001MO
Resident Engineer /PM
%onmlete
CONTRACT AUTHORIZATION
Princ. Asst / Strad Rep
ORIGINAL
928.014.01)
Sr. Field Engineer
AMEND.1 82
176.361.37
Bridge 1 Roadway IMP.
CURRENT
1.104.375.37
rEB1MAWAPRv73500/MO
AMEND.3
165.000.00
: omplete
TOTAL
1,269,775 .37
TAD SPENT 51.255250.38
REMAINING $6.124.99
Revised AssumpOUns:
(1) Welk threughs In early May. COMUMUon complete including punch-fig by May 30.1888. Issue PFE by May 30. 1999. Bndoca submit as4luills by May 30.
(2) Resolve exceptions to PFE by June 15. As -buig review 8 resolve by June 15. MKC delivers completion report/ Almon June 30.
(3) All major issues resolved with OCSO. Callrans. and other agencies by June 15.
(4) Impaction provided through May 3D. Close -out In June. No budget available In Jury and beyond for consultation to Cgyfor closeoul related matters.
(5) Subctnsullant charges remain at average levels as project vAnds down. No subs beyond May 1. No inspection Including landscaping beyond June 1.
(6) Mthhnel structures Inspechorh beyond March 15.
Based on these milestones being achieved.
Resident Engineer /PM
halftime
6730/99
Princ. Asst / Strad Rep
full Bme
6/30199
Sr. Field Engineer
futi 6"
311599
Bridge 1 Roadway IMP.
full Ome
513099
82199
E
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT
PROJECT MANAGEMENT SERVICES
NEWPORT BOULEVARD AND PACIFIC COAST HIGHWAY (SR 55/1)
"ARCHES" INTERCHANGE IMPROVEMENTS
This AMENDMENT NO. 1 to AGREEMENT, made and entered into this
28"' day of June, 1999, by and between the City of Newport Beach, a municipal
corporation (hereinafter referred to as "CITY "), and Gail P. Pickart, P.E., whose address
is 3345 Newport Boulevard, Suite 215, Newport Beach, California, 92663, (hereinafter
referred to as "CONSULTANT "), is made with reference to the following:
RECITALS:
A. On November 1, 1998, a Professional Services Agreement for
Project Management Services (hereinafter referred to as "AGREEMENT') related to
Newport Boulevard and Pacific Coast Highway (SR 55/1) "Arches" Interchange
Improvements (hereinafter referred to as "PROJECT ") was entered into by and between
CITY and CONSULTANT.
B. Section 29 of AGREEMENT authorizes CITY and CONSULTANT
to modify AGREEMENT by entering into a written amendment executed by both parties.
C. CITY and CONSULTANT mutually desire to amend AGREEMENT
as provided herein.
NOW, THEREFORE, the parties hereto agree as follows:
1. The term of the AGREEMENT is extended from April 1, 1999 to
July 31, 1999.
2. CONSULTANT shall provide additional and continuing project
management services as set forth in Exhibit "A", attached hereto and incorporated
herein by reference.
3. Compensation to be paid to CONSULTANT for such additional and
continuing scope of services shall be in accordance with a not -to- exceed budget of
$17,150.00 as set forth in Exhibit "X.
4. CONSULTANT'S not -to- exceed compensation to be paid under
AGREEMENT is hereby increased by $17,150.00 from $24,750.00 to $41,900.00.
5. Except as expressly modified herein, all other provisions, terms,
and covenants set forth in AGREEMENT shall remain the same and continue to be in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this
AMENDMENT NO. 1 to AGREEMENT on the date first above written.
APPROVED AS TO FORM:
City Attorney
ATTEST:
City Clerk
f:luserslpbw�sha red\agreements199\pickartamend t.doc
CITY OF NEWPORT BEACH,
A Municipal Corporation
-i"W
Mayor
CONSULTANT
BY:
Gail P. Pickart, P.E.
0
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Gail P. Pickart, P.E.
3345 Newport Boulevard, Suite 215
Newport Bcach, California 92663
Phone: (949) 673 -6779
FAX: (949) 673 -6899
EXIIIBIT "A"
Consultant proposes to provide additional and continuing project management services for the
Newport Boulevard and Pacific Coast Highway (SR55 /1) "Arches" Interchange Improvements
project during dic period of April through July 1999 relative to the following items:
1. Coordinate "as- built" changes to project design drawings and handle distribution
of "as- built' drawings to City, Caltrans, and OCSD.
2. Complete administration of construction and consultant contracts for 0.30 acres
of wetlands replacement (mitigation) in Lower Big Canyon.
3. Continue handling of Cooperation and Reimbu scmcnt Agreements with OCSD
for sewer improvements cons(ructed as part of "Arches" project and as part of
Lido Sewage Pump Station Replacement project.
4. Identify quantities and costs for "Arches" contract work along Newport
Boulevard at Short Street that has to be deferred until old Lido Pump Station is
demolished.
5. Perform such other miscellaneous tasks as may be requested from time -to -time
to support and augment the work of City staff.
The total fee budget for the project management services described in Items I - 5 above is
$17,150.
AMENDMENT NO.2
TO
PROFESSIONAL SERVICES AGREEMENT
CIVIL ENGINEERING SUPPORT DURING CONSTRUCTION
NEWPORT BOULEVARD AND PACIFIC COAST HIGHWAY (SR5511)
"ARCHES" INTERCHANGE IMPROVEMENTS
This AMENDMENT NO. 2, made and entered into this 28"' day of June,
1999, by and between the City of Newport Beach, a municipal corporation (hereinafter
referred to as "CITY "), and Moffatt & Nichol Engineers, whose address is 3720 S.
Susan Street, Suite 200; Santa Ana, CA 92704 (hereinafter referred to as
"CONSULTANT "), is made with reference to the following:
RECITALS:
A. On June 23, 1997, a Professional Services Agreement for Civil
Engineering Support During Construction (hereinafter referred to as "AGREEMENT")
related to constructing Newport Boulevard and Pacific Coast Highway (SR 55/1)
"Arches" Interchange Improvements was entered into by and between CITY and
CONSULTANT.
B. Section 29 of AGREEMENT authorizes CITY and CONSULTANT
to modify AGREEMENT by entering into written amendments signed by both parties
C. On September 14, 1998, AMENDMENT NO. 1 to AGREEMENT
was entered into by and between City and Consultant (hereinafter referred to as
AMENDMENT NO. 1).
D. CITY and CONSULTANT mutually desire to increase the scope of
civil engineering support services heretofore provided by AGREEMENT and
AMENDMENT NO. 1.
11
NOW, THEREFORE, the parties hereto agree as follows:
• 1. CONSULTANT shall provide additional civil engineering support
services during construction as set forth in CONSULTANT's proposal letter dated June
22, 1999, which is attached hereto as Exhibit 'A° and incorporated herein by reference.
2. Compensation to be paid to CONSULTANT for such additional civil
engineering support services shall not exceed $45,000.00.
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3. Consultant's not -to- exceed compensation to be paid under
AGREEMENT is hereby increased by $45,000.00 from $163,697.50 to $208,697.50.
4. Except as expressly modified herein, all other provisions, terms,
and covenants set forth in AGREEMENT and AMENDMENT NO. 1 shall remain the
same and continue to be in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this
AMENDMENT NO. 2 on the date first above written.
APPROVED AS TO FORM:
City Attorney
ATTEST:
City Clerk
F:1USMr PBW1 SharecRAgmamantsWgVAortal- amn02.Ex
CITY OF NEWPORT BEACH,
A Municipal Corporation
BY:
Mayor
CONSULTANT
BY:
Moffatt & Nichol Engineers
L
June 22, 1999
City of Newport Beach
Public Works Department
P.O. Box 1768
3300 Newport Boulevard
Newport Beach, California 92659 -1768
Attention: Lloyd Dalton, P.E.
Subject. Newport Boulevard and Pacific Coast Highway (SR- 55/SR -1)
"Arches" Interchange
RE: Design Support Services During Construction
Amendment No. 2
Dear Mr. Dalton,
Per the City's request, this letter documents Moffatt & Nichol Engineers proposal and
estimated budget for design support services to prepare as -built record drawings for the
"Arches" Interchange project. We will update the contract plans based on the
contractor's red -line mark -ups and following review by the Construction Management
Resident Engineer. Record drawings in imperial units will be prepared for the project's
sanitary sewer construction as required by Orange County Sanitation District.
The proposed budget is based on as may as 169 sheets to be updated with an average of
two hours per sheet to incorporate the red -line mark -ups. Some drawings will be
electronically updated and replotted. Others will be updated using conventional tnanual
drafting techniques.
Moffatt & Nichol Engineers will deliver one set of full size reproducible vellum drawings
to the City. Electronic files of available plans will be provided to the City as technically
feasible between the City's CAD system and that used for the project. Delivery of the
updated plans will be approximately three months following receipt of the red -line mark-
ups from the resident engineer.
0
416 North Vineyard Avenue, Suite 200, Ontario, California 91764 (909) 937 -0125 FAX(909)937-0199
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0
City of Newport Beach
Lloyd Dalton, P.E.
June 22, 1999
Page 2
1A„
We request that our not to exceed budget be increased by $45,000.000 for this work. The
new revised not to exceed total for design support services including Amendment No. 1
and this Amendment No. 2 would be $208,697.50.
If you have any questions, or require additional information please call me.
Sincerely,
MOFFATT & NICHOL ENGINEERS
Michael Kraman, P.E.
Project Manager
cc: G. Pickart, CNB
lilt 79L021wcMemN wft04.dod
City of Newport Beach
BUDGET AMENDMENT
1998 -99
'ECT ON BUDGETARY FUND BALANCE:
�k Increase Revenue Estimates
X I Increase Budget Appropriations AND X
❑ Transfer Budget Appropriations
from existing budget appropriations
X from additional estimated revenues
IX from unappropriated fund balance
EXPLANATION:
NO. BA- 080
AMOUNT: $1,221,940.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To use funds from Orange County Sanitation District contributions and the Circulation and Transportation fund to
pay for increased construction costs related to the sewer force main, to cover additional compensation due to the extended
contract time and to cover additional construction costs listed in the council report.
ACCOUNTING ENTRY:
Amount
BUDGETARY FUND BALANCE Debit Credit
Fund Account Description
Circ & Transp Fund 260 3605 Fund Balance Control $964,292.00
REVENUE APPROPRIATIONS (3601)
Fund /Division Account
Description
250 4858
Refunds/Rebates- from other Govts
$257,648.00
EXPENDITURE APPROPRIATIONS (3603)
Description
Division 7251
Contributions
Account C5100199
PCH /Newport Blvd Improvements
$257,648.00
Division 7261
Transportation and Circulation
Account C5100199
PCH /Newport Blvd Improvements
$964,292.00
Division
Account
Division
Account
Division
Account
• Auramadc System Errtry.
Signed:
pro�v Finance cto
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Signed:
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Administrative i6val:
City Manager
Datel
" : -ned:
City Council Approval: City Clerk
Date
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