HomeMy WebLinkAbout10 - C-3278 BA-084 Central Balboa & West Newport Sewer, WaterJune 28, 1999
CITY COUNCIL AGENDA
ITEM NO. 10
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: CENTRAL BALBOA WATER, SEWER & ALLEY IMPROVEMENTS AND
WEST NEWPORT BEACH SEWER MAIN REPLACEMENT, PHASE II -
AWARD OF CONTRACT NO. 3278
RECOMMENDATIONS:
Approve the plans and specifications.
2. Award Contract No. 3278 to GCI Construction, Inc. for the Total Bid Price of
$495,803.90, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $40,000.00 to cover the cost of unforeseen work.
4. Approve a budget amendment transferring unused Wastewater Capital Funds of
$130,303.72 from the Jamboree Road Sewer Pump Station Abandonment
Account No. 7532- C5600461 to the Sewer Main Replacement Account No. 7531 -
05600292.
DISCUSSION:
At 2:00 P.M on June 18, 1999, the City Clerk opened and read the following bids:
BIDDER TOTAL BID AMOUNT
Low GCI Construction, Inc. $495,803.90
2 P & J Utility Co. $531,094.00 *
3 Highland Engineering $541,310.00
4 Miramontes Construction Co., Inc. $562,789.00
5 W.A. Rasic Construction Co. $689,875.00
6 MMC Inc. $722,450.16 *
*Corrected Bid Amount
The low total bid amount is 5% below the Engineer's Estimate of $517,662.50. The low
bidder, GCI Construction, Inc., of Costa Mesa, possesses a Limited Specialty
Classification C -61 and a General "A" contractor's license as required by the project
specifications. GCI Construction, Inc. has satisfactorily completed similar water, sewer
and alley replacement projects for the City. In addition, they are currently working for
the City on the Jamboree Road Sewer Improvement project.
SUBJECT: Central Balboa Water, Sewer 8 Alley Improvements and West Newport Beach Sewer Main
Replacement, Phase II - Award Of Contract No. 3278
June 28, 1999
Page: 2
PROJECT DESCRIPTION
This project provides for the replacement of approximately 2,000 lineal feet of water and
sewer main, and the reconstruction of alley improvements as shown on the attached
Exhibit "A ". The existing water mains have been in service since the 1920's and the
sewer mains since the 1940's. In addition, the project provides for the replacement of
approximately 1,000 feet of deteriorated sewers in the West Newport area.
The replacement of the Central Balboa water mains will improve domestic water service
and provide increased pressure and reliability for fire protection. The water main
replacement is part of the continuing program to replace deteriorated mains in the City.
The reconstruction of the alley improvements will facilitate drainage and provide a
smooth driving surface. Sewer laterals will also be replaced as part of the project.
The replacement of the sewer mains and laterals in West Newport finalizes a four year
effort to remove deteriorated concrete sewer pipes, which also have been shown to
have excessive groundwater infiltration. This phase replaces the sewer mains on 33rd
and 34"' Streets between Seashore Drive and Lake Avenue. There is also a small
amount of sewer work on Marcus Avenue near 36"' Street. The General Services
Department will be resurfacing the asphalt roadway with a 2 -inch overlay for this part of
the overall project. The Water and Sewer Enterprise funds will be used to purchase the
asphalt materials. This cooperative approach to the paving resurfacing has proved the
most cost effective in past projects in the West Newport area.
The plans and specifications were prepared by the Public Works Department. All work
is anticipated to be complete in November 1999, with the contract stipulation that work
will not begin until after the Labor Day weekend.
PROJECT FUNDING AND ADDITIONAL WORK
Funds to award the contract and to provide construction reserves to cover the cost of
change orders for unforeseen conditions are available in the following appropriations:
Description
Alley Replacement Program
Sidewalk, Curb, Gutter
Replacement
Water Main Replacement Program
Water Transmission Main
Replacement
Sewer Main Replacement Program
TOTAL
Account No. Contract
Amount
7013- C5100227 $25,000.00
7013- C5100020 25,214.45
7501- C5500074 68,000.00
7501- C5500386 51,859.73
7531- C5600292 $325.729.72
$495,803.90$
Construction Total
Reserve
$25,000.00
$5,000.00 30.214.45
68,000.00
12,000.00 63,859.73
$23-000.00 $348.729.72
$40,000.00 $535,803.90
The construction reserves indicated above will allow enough funding to provide for
additional costs for unforeseen conditions and any necessary change orders.
9
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SUBJECT: Central Balboa Water, Sewer & Alley Improvements and West Newport Beach Sewer Main
Replacement, Phase II - Award Of Contract No. 3278
June 28, 1999
Page: 3
The Sewer Main Master Plan Improvement Account No. 7531- C5600292 has a
remaining balance of $218,426.01. There is a remaining unused balance in the
Jamboree Road Sewer Pump Station Abandonment Account No. 7532- C5600461 of
$156,978.68. A budget amendment is recommended to transfer $130,303.72 from this
account to Account No. 7531- C5600292.
Respectfully submitted,
PUBLIC WORKS DEPARTMENT
Don Webb, Director
M
Attachment: txnlo¢ "A Protect Location Map, central Balboa Water, sewer and Alley.
Exhibit "B", Bid Summary
Budget Amendment
EWserstpbwlsharedlcound fy98- 99june- 281balboa alleys c- 3278.doc
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CENTRAL BALBOA CITY OF NEWPORT BEACH
WATER AND SEWER PUBIlC WORKS DEPARTMENT
IMPROVEMENTS gym; aCASrAWN WE: XMEaI
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City of Newport Beach
BUDGET AMENDMENT
1998 -99
CT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Budget Appropriations AND
X Transfer Budget Appropriations X
�X from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 084
AMOUNT: $130,303.72
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer unused funds from the Jamboree Road Sewer Pump Station Abandonment account to partially fund the
Central Balboa Water, Sewer and Alley Improvements and West Newport Beach Sewer Main Replacement Project.
There have been prior budget amendments to this capital project account adding $193,638 and subtracting $52,200.
ACCOUNTING ENTRY:
Amount
BUDGETARY FUND BALANCE Debit Credit
Fund Account Description
010 3605 Fund Balance Control '
REVENUE APPROPRIATIONS (3601)
Fund/Division Account Description
0
EXPENDITURE APPROPRIATIONS (3603)
Description
Division 7532 Sewer Pump Station Improvement Program
Account C5600461 Jamboree Rd/Bsn Ave Pump Abandonment $130,303.72
Division 7531 Sewer Main Replacement
Account C5600292 Sewer Main Master Plan Improvement $130,303.72
Division
Account
Division
Account
Division
Account
Signed: �C, ���`M/v ✓" Q
inan ' I Approval: /Fie Director Date
Signed: �. '/ (J"��
Administrative proval: City Manager
c:_ned:
• City Council Approval: City Clerk Date