The URL can be used to link to this page

Home My WebLink About07 - C-2804 Seismic Retrofit of Lido Isle Bridge & NewJuly'26, 1999 CITY COUNCIL AGENDA ITEM NO. 7 TO: Mayor and Members of the City Council FROM: Public Works Department SUBJECT: SEISMIC RETROFIT OF LIDO ISLE BRIDGE AND NEWPORT ISLAND BRIDGE — CONTRACT NO. 2804 RECOMMENDATION: Approve Amendment No. 2 to the Professional Services Agreement with Dokken Engineering and authorize the Mayor and the City Clerk to execute the Amendment. DISCUSSION: On June 8, 1998, the City Council awarded Contract No. 2804 to Peterson -Chase General Engineering Construction, Inc., and retained the structural engineering firm of Dokken Engineering to provide construction management (CM) services for the project. All work was scheduled to be completed by November 13, 1998; however, differing site conditions required extra work, and Peterson -Chase was granted 31 additional working days to complete the project. All work was completed on January 14, 1999. On March 8, 1999, the City Council accepted the work and directed the City Clerk to file a Notice of Completion for the project (see attachment). Dokken has submitted a final invoice for CM services (see attached Invoice No. 8311R dated 4/19/99). The invoice is $19,966.45 ($18,625.18 actual costs + $1,341.27 fixed fee) over the agreed contract amount for CM services. Dokken is requesting compensation for the additional inspection and materials testing associated with the extension of the construction period. Funds to cover the additional CM cost are available in Account No. 7013- C5100067, Bridge Retrofit Program. Caltrans has determined that these bridges are eligible for 100% reimbursement of design, construction, and construction management costs by the Federal Highway Administration and the State of California. Respectfully submitted, Public Works Department Don Webb, Director 19 Llo d Dalton, P.E. Design Engineer Attachments: Amendment No. 2 March 8, 1999, Council Report Dokken Invoice f:W sersVbwl sharedfcoundl %"9-OOVuly- 265seisrric-dokken a2804.doc AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT FOR SEISMIC: RETROFIT LIDO ISLE AND NEWPORT ISLAND BRIDGES THIS AMENDMENT No. 2 TO PROFESSIONAL SERVICES AGREEMENT (hereinafter referred to as "Amendment No. 2 "), entered into this day of 1999, by and between the City of Newport Beach, a Municipal Corporation (hereinafter referred to as "City "), and Dokken Engineering, whose address is 3914 Murphy Canyon Road Suite A -153, San Diego, California 92123. (hereinafter referred to as "Consultant "), is made to amend the Professional Services Agreement entered into the 8t' day of June, 1998, by and between the aforementioned parties, (hereinafter referred to as "Agreement ") as follows: RECITALS A. On December 30, 1998, City and Consultant entered into Amendment No. 1 to Agreement to provide for construction management services for construction of Seismic Retrofit of Balboa Island Bridge. B. Consultant has performed additional construction management services pertaining to Seismic Retrofit of Newport Island Bridge and Lido Isle Bridge. C. Consultant has invoiced City for said additional services pertaining to Seismic Retrofit of Newport Island Bridge and Lido Isle Bridge. L� D. City and Consultant mutually desire to further amend Agreement to compensate Consultant for the additional construction management services. 1. TERM The term of Agreement and Amendment No. 2 is unchanged. 2. SERVICES TO BE PERFORMED Consultant has completed all duties for the additional services as set forth in Scope of Services, Exhibit "A% of Agreement. 3. COMPENSATION TO CONSULTANT 0 City shall pay Consultant for additional actual costs (including labor, employee benefits, overhead, and other direct costs) incurred by Consultant and subconsultants listed in Agreement and Amendment No. 2 in the performance of services in an additional amount not to exceed $18,625.18, for a total actual costs not to exceed $267,680.76 exclusive of any fixed fee. City shall compensate Consultant an additional fixed fee in an additional amount of $1341.27 for a total fixed fee of $18,412.81. The schedule of billing rates for extra work compensated in this Amendment No. 2 are as set forth in Compensation to Consultant, Exhibit "B ", of Agreement. IN WITNESS WHEREOF, the parties have caused this Amendment No., 2 to be executed on the day and year first written above. APPROVED AS TO FORM: CITY OF NEWPORT BEACH A Municipal Corporation By: By: Robin Clauson Dennis D O'Neil, Mayor Assistant City Attorney City of Newport Beach ATTEST: CONSULTANT By: By: LaVonne Harkless Richard T. Liptak, P.E. City Clerk Project Manager f:l usersl pbwMdalton lagreemtsldokken.004.doc 0 0 L� _ MAR � 8 TO: Mayor And Members Of The City Council FROM: Public Works Department March 8, 1999 CITY COUNCIL AGENDA ITEM NO. 9 SUBJECT: SEISMIC RETROFIT OF NEWPORT ISLAND AND LIDO ISLE BRIDGES CONTRACT NO. 2804 - COMPLETION AND ACCEPTANCE RECOMMENDATIONS: 1. Accept the work. 2. Authorize the City Clerk to file a Notice of Completion. 3. Authorize the City Clerk to release the bonds 35 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code. DISCUSSION: On June 8, 1998, the City Council authorized award of the Seismic Retrofit of Lido Isle Bridge and Newport Island Bridge - Contract No. 2804, to Peterson -Chase of Irvine, California. The contract provided for strengthening the Lido Isle and Newport Island bridges to increase their resistance to collapse due to earthquake forces. The contract has now been completed to the satisfaction of the Public Works Department. A summary of the contract cost are as follows: Original bid amount: $494,278.50 Actual amount of bid items constructed: 475,038.50 Total amount of change orders: 61,597.18 Deductions: (455.00) Final contract amount: $536,180.68 The actual amount of bid items constructed was less than the original bid amount because no work was performed under Bid Item No. 11. Bid Item No. 11 provided for making shallow concrete repairs at spalled areas on the Newport Island bridge. Inasmuch as the spalled areas were much deeper than anticipated, certain reinforcing steel had to be replaced; accordingly, Bid Item No. 11 could not be used, and the spall repairs were performed as an Extra Work change order. Five change orders were issued on this contract. The first was for $4448.50 to furnish and install structural steel to satisfy as -built conditions on the Lido Isle bridge. The second was for $30,753 to construct a supplemental pile needed because of buried manmade objects at the Lido Isle bridge. The third change order was for $2061 to reposition two piles to clear an existing Lido Isle bridge footing. The fourth was for Subject: Seismic Retrofit Of Newport And Lido Isle Bridges. Contract No. 2804. Completion And Acceptance March 8, 1999 Page 2 $647.47 to sawcut the pavement removals sit the Newport Island bridge, and the fifth was for $23,687.21 to perform the spall repair's mentioned above. Loads imposed upon a City street light pole by the Contractor's temporary traffic signal cable and a Lido Isle Community Association banner led to the failure of the pole. The Contractor has been assessed a $455.00 deduction in contract amount to reimburse the City for half of the labor and materials costs to replace the pole. The final construction cost, including change orders and the street light pole deduction, is 8%2% above the original bid amount. Design and construction management was provided by Dokken Engineering. Design, construction and construction management is 100% funded by the Federal Highway Administration and the State of California. Funds for the project were budgeted under Account No. 7251- C5100067, Bridge Retrofit Program. The scheduled completion date was November 13, 1998. Due to the extra work and differing site conditions, the Contractor was granted 31 additional working days. All work was completed on January 14, 1999. Respectfully sub itt d, PUBLIC WORKS DEPARTMENT Don Webb, Director / /rt /� Lloyd O/Dalton, Design Engineer t lusersNpbwl shared\councihty98- g9Vnar- 8vetrofit c- 2804.doc 0 0 DOKKEN E N G 1 N E E R I N G INVOICE BILLTO: BIWNG DATE: 4/19/99 City of Newport Beach Public Works Department 3300 Newport Boulevard Newport Beach, CA 92659 -1768 INVOICE NO: 8311R PROJECT NO.: 939 -50 P.O. NO.: Atten: Uoyd R. Dalton, P.E. Due and payable upon presentation Project Seismic Retrofit of Lido Isle & Newport Island Bridges (C -2804) Construction Support Services from 1111 /98 through 1/31199 Direct Labor HIS Rata IOU Registered Engineer (RF) Inspector (GW) Labor Overhead AMLBPOer(1A805) Direct Costs - �, Tnsck Cortputec etc. 0 W.00/day x 10 days 5ubconsultants - .. Ninyo & Moore Agra 42 31.00 $1,302.00 346.5 18.50 $6,410.25 . Total Direct Labor Cost $7,712.25 ' Total Labor Overhead $11,417.99 . $580.00. " $8,453:50 . - .. $835.00 ✓ Total Subconsultants Costs $9,288.50, Fee . Fee (1036) - TOTAL AMOUNT DUE: i=: 1,913 530,911. - - � gkl�s� ��. Project Manager Appr6vol TERMS: Net can upon Presentation. Past due balances wW be subject to Interest at the highest prevoNng Interest rate established by law wtdch wal be charged an past due accents over 30days. 3914 MUWW CW(ON ROAD, Sure A -153 • SAN DIEGO. CA 92123 TEL: 619.514.8377 'Fnx: 619.514.86D8 Budget $69,277.12 Previous $56,331.81 Current 530.91176 Balance -S 19,966.45 V' i=: 1,913 530,911. - - � gkl�s� ��. Project Manager Appr6vol TERMS: Net can upon Presentation. Past due balances wW be subject to Interest at the highest prevoNng Interest rate established by law wtdch wal be charged an past due accents over 30days. 3914 MUWW CW(ON ROAD, Sure A -153 • SAN DIEGO. CA 92123 TEL: 619.514.8377 'Fnx: 619.514.86D8