HomeMy WebLinkAbout08 - C-3155 Balboa Peninsula Gateway ParkAugust 23, 1999
CITY COUNCIL AGENDA
ITEM NO. 8
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: BALBOA PENINSULA GATEWAY PARK, LIDO GATEWAY PARK, AND
SOUND WALL LANDSCAPE IMPROVEMENTS — AWARD OF
CONTRACT NO. 3155
RECOMMENDATIONS:
1. Approve the Plans and Specifications
2. Reject the bids of Green Giant Landscape, Inc., and JDC, Inc., as being non-
responsive.
3. Award Contract No. 3155 to Golden Bear Arborists, Inc., for the Total Bid Amount
of $310,494.05, and authorize the Mayor and the City Clerk to execute the
contract.
4. Approve a budget amendment to appropriate a new revenue contribution of
$78,886.00 to Account No. 7251- C5100372.
5. Establish an amount of $20,000 to cover the cost of testing
and unforeseen work.
DISCUSSION:
At 11:00 A.M on August 11, 1999, the City Clerk opened and read
the following bids for
this project:
TOTAL BID
CORRECTED TOTAL
BIDDER
AMOUNT
BID AMOUNT
Low Green Giant Landscape, Inc.
$289,034.25
Non - responsive
2 Golden BearArborists, Inc.
$310,709.30
$310,494.05
3 R. Fox Construction, Inc.
$326,499.40
$327,536.35
4 JDC, Inc.
$352,775.00
Non - responsive
5 4 -Con Engineering, Inc.
$409,988.50
$386,588.50
The apparent low bidder, Green Giant Landscape, Inc., and another bidder, JDC Inc.,
did not insert Page PR -2 (Rev.) into their proposals as required by an addendum (copy
attached) nor did they submit bids based upon the revised bid quantities that were
included in the addendum. As a consequence, their bids are incorrectly computed and
totaled, and are recommended to be rejected as being non - responsive. The City
Attorney concurs in this matter.
The other three bidders did insert Page PR -2 (Rev.) into their proposals. The correctly -
submitted low total bidder, Golden Bear Arborists, Inc., is 13% above the revised
SUBJECT: Balboa Peninsula Gateway Park, Lido Gateway Park, and Sound Wall landscape Improvements —
Award of Contract No. 3124
August 23, 1999
Page: 2
Engineer's Estimate of $275,000. Golden Bear Arborists, Inc. possesses a General
Engineering Contractor "A" License as required by the project specifications, and has
recently satisfactorily performed contract work for the City.
The Gateway Park improvements provide for "passive" use of the two sites. They are
intended to be landscaped "gateways" onto the Peninsula and Lido Isle. The
conceptual plans were approved by the City Council on September 22, 1997. The
improvements will be built on two parcels of vacant land adjacent to the intersection of
Newport Boulevard and Short Street/Via Lido. In addition to the park improvements, the
sound wall along Newport Boulevard between Short Street and the bridge will be
landscaped. The conceptual plans are attached.
The improvements include removing unsuitable soil and replacing it with imported
topsoil; constructing stuccoed concrete block "donor" walls and retaining walls; installing
subdrains, irrigation, and lighting systems; planting trees, shrubs, and ground cover;
installing signage and decorative City seals; providing a 90 -day plant maintenance and
establishment period; and guaranteeing plant materials, depending on size, for 90 days
or one year after completing the maintenance and plant establishment period.
The Lido Gateway Park improvements were previously bid on June 9, 1998 and on July
15, 1998. The City Council rejected the bids on both occasions because 1) only two
bids were received each time, 2) the low bids were above the Engineer's Estimate, and
3) insufficient funds were available to award the contract and have enough remaining to
landscape the Balboa Peninsula Gateway site. The City Council also directed Staff to
consider ways to reduce the park improvement costs, to rebid the park improvements in
a combined contract, and to meet with donor groups to examine ways to raise additional
revenues. The plans have been modified to eliminate some walls; reduce site grading,
signage, and sizes of some plant materials; and eliminate decorative fiber optic lighting.
The bids received reflect these changes and are reasonable based on the prepared
estimates.
Balboa Peninsula Gateway Park will be constructed on a 1/3 -acre former service station
site that has been owned by the City since May of 1997. An Orange County Sanitation
District (OCSD) sewage pump station project is nearing completion on the site. The
final items of OCSD's work will not interfere with the park construction. OCSD is
contributing $78,886 to the City for the easement to construct and maintain the new
pump station and related sewer mains on the site.
Lido Gateway Park will be constructed on a 1/6 -acre former service station site that is
currently owned by the State. On November 27, 1995, the City executed a Purchase
and Sale Agreement and deposited $1450 with the State as a 10% down payment
towards its purchase. A Right of Entry from the State will allow the City to construct
park improvements on the parcel, until the Director's Deed transfers ownership of the
land to the City.
SUBJECT: Balboa Peninsula Gateway Park, Lido Gateway Park, and Sound Wall landscape Improvements —
Award of Contract No. 3124
August 23,1999
Page: 3
• Funding for the parks will come from the currently budgeted Park -In Lieu account and
from the OCSD funds that need to be appropriated to the Contributions account. The
funding breaks down as follows:
Park -in -lieu Account No. 7021- C5100372 $ 251,608.05
OCSD Contribution Account No. 7251- C5100372 $ 78,886.00
Total $ 330,494.05
A budget amendment is needed to appropriate new revenue of $78,886.00 to a new
contributions Account No. 7251- C5100372.
The "Gateway to Newport's Balboa Peninsula Citizens Committee" raised over
$205,000 from approximately 170 individuals to fund the purchase of the park property
and the construction of the parks. In recognition of their donations, engraved "donor
blocks" will be placed atop short walls that will be built along the perimeters of the sites.
The City will purchase, engrave, furnish, and map the locations of donor blocks atop the
walls for the contractor's use.
During the planning process a number of groups were involved, (including the Park and
Open Space Committee; the Park, Beaches, & Recreation Commission; the Harbors,
Beaches and Parks Committee and the Balboa Peninsula Beautification Committee), in
developing the landscape plans for the sites. Materials, lettering, coloring, and motif
have been coordinated with the beautification that is proposed to be installed elsewhere
on the Peninsula.
The Coastal Commission granted approval for the park construction as a component of
the Coastal Development Permit for OCSD's pump station. A .mitigated negative
declaration has been certified under the provisions of the California Environmental
Quality Act for these past improvements. Work is to be completed within 45
consecutive working days or by November 19, 1999, whichever occurs first. Liquidated
damages are $250 per calendar day.
4Re ectfully submitted,
PUBLIC WORKS DEPARTMENT
Richard M. Edmonston, Acting Director
4-47a�ji
U114
• . D.
Project Engineer
. Attachment: EXHIBIT - Conceptual Plans- Addendum No. 1
Bid Summary
f: Wsersl pbwl sharedkoounciMy99- o0\august- 23\gateway parks o3155.doc
Page 1 of 2
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
ADDENDUM NO. 1
Balboa Peninsula Gateway Park, Lido Gateway Park, and
Sound Wall Landscape Improvements
CONTRACT N 155
7a,
DATE: August 6, 1999 BY:
Public Works Director •
TO: ALL PLANHOLDERS
1. NOTICE INVITING BIDS
Change Engineers Estimate to $275,000.
2. PROPOSAL
Insert and submit bids using attached Page PR -2 (Rev.)
3. SPECIAL PROVISIONS
Revise INTRODUCTION as follows:
(4) the Standard Specifications for Public Works Construction (1997 Edition,
including supplements);
4. STANDARD SPECIFICATIONS
Replace Section 3 -3.2.3 as follows:
•
Page 2 of 2
3 -3.2.3 Markup.
• (a) Work by Contractor. The following percentages shall be added to the
Contractor's costs and shall constitute the markup for all overhead and profits:
1) Labor ............. ............................... 20
2) Materials ........ ............................... 15
3) Equipment Rental ........................... 15
4) Other Items and Expenditures ........... 15
To the sum of the costs and markups provided for in this subsection, 1 percent
shall be added for compensation for bonding.
(b) Work by Subcontractor. When all or any part of the extra work is
performed by a Subcontractor, the markup established in 3- 3.2.3(a) shall be
applied to the Subcontractor's actual cost of such work. A markup of 10 percent
on the first $5,000 of the subcontracted portion of the extra work and a markup
of 5 percent on work added in excess of $5000 of the subcontracted portion of
the extra work may be added by the Contractor.
This Section only applies to work in excess of the estimated quantities shown in
the Proposal."
PLANS
. Sheet 1-3: Note concerning HYDRAULIC - POINT OF CONNECTION should
refer to a proposed 2" (not 1 ") water meter that will be furnished and set by City.
Sheet 1-4: Reduced Pressure Backflow Preventer listed in IRRIGATION
LEGEND is not existing, but will be furnished and installed by Contractor as
specified in IRRIGATION LEGEND shown on Sheet L3.
0
Bidders must sign this Addendum No. 1 and attach it to the bid proposal. No bid
will be considered unless this signed Addendum No.1 is attached in full.
I have carefully examined this Addendum and
have included full payment in my Proposal.
Bidder's Name (Please Print)
Date
Authorized Signature & Title
f: \usersVpbw�shared%contrects\fy 99-O ftateway parks, balboa & lido c-3155 addendum.doc
QUANTITY ITEM DESCRIPTION AND UNIT UNIT
4.
128 L.F.
6" PCC Curb
@ Dollars
and
Cents
Per Linear Foot
5.
169 L.F.
10' -10" or 12' -10" Wall w/ Cap
@ Dollars
and
Cents
Per Linear Foot
6.
534 F
3' -4" Wall w/ Cap
158 L.F.
@ Dollars
and
Cents
Per Linear Foot
7.
240 1 I=
22" Wall w/ Donor Block Cap
368 L.F.
@ Dollars
and
Cents
Per Linear Foot
8.
Lump Sum
Signage & City Logo
@ Dollars
and
Cents
Per Lump Sum
9.
Lump Sum
3" Atrium Drain System, Complete
@ Dollars
and
Cents
Per Lump Sum
Page PR -2 (Rev.)
TOTAL
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City of Newpo/ t Beach NO. BA- 005
BUDGET AMENDMENT
l 1999 -00 AMOUNT: $78,886.00
�FECT ON BUDGETARY FUND BALANCE: •
rr-qv-i Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Budget Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from undesignated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates by a contribution from Orange County Sanitation District and appropriate the funds
to improve Balboa Peninsula Gateway Park, Lido Gateway Park and Sound Wall Landscaping.
There are no prior budget amendments.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 Fund Balance Control
REVENUE APPROPRIATIONS (3601)
Fund /Division Account
250 4858
EXPENDITURE APPROPRIATIONS (3603)
Description
Refunds & Rebates - From Government
Description
Division Number 7251 Contribution
Account Number C2100372 Balboa Peninsula Gateway Park
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
4 �.�C/O�
Approval: Finance Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$78,886.00
$78,886.00
Automatic System Entry.
F -/6 -25r
Date
AM I
Date