HomeMy WebLinkAbout10 - C-2886 - Arches Interchange Storm Drain Improvements (BA-015)September 27, 1999
CITY COUNCIL AGENDA
ITEM NO. 10
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: ARCHES INTERCHANGE STORM DRAINAGE IMPROVEMENTS —
AMENDMENT TO COOPERATIVE AGREEMENT WITH CALTRANS
(CONTRACT NO. 2886)
RECOMMENDATIONS:
Approve Amendment to Cooperative Agreement No. 12- 335 -A1 with Caltrans
increasing reimbursement to City by $26,447.
2. Authorize the Mayor and City Clerk to execute the Amendment on behalf of the
City.
3. Approve a budget amendment increasing revenue to the Contributions Fund by
$26,447 and appropriating that same amount to Account No. 7251- C5100199.
DISCUSSION:
On May 11, 1998, the City Council approved a Cooperative Agreement with Caltrans
(No. 12 -335) pertaining to the construction of a reinforced concrete box (RCB) storm
drainage culvert across Pacific Coast Highway. The purpose of the agreement was to
have the City's contractor construct the RCB within the roadway areas as part of the
overall Arches Interchange Improvements and for Caltrans to reimburse the City for the
associated construction costs. Even though the segment of RCB construction can not
convey runoff flows at this time, this cooperative arrangement will substantially reduce
disruption to traffic and inconvenience to the community when the subsequent Caltrans
project to construct the outlet portion of the facility is implemented.
Cooperative Agreement No. 12 -335 established a reimbursement limit of $1,341,820 for
the storm drainage improvements. Further review of the plans and specifications by
Caltrans Division of Structures in Sacramento resulted in additional requirements that
increased the cost of the work. The additional cost items included (1) the use of epoxy
coated reinforcing steel, (2) the addition of fly ash in the concrete mix, (3) a more
elaborate expansion joint detail, and (4) modifications to storm drain lateral connections
to the RCB. The total cost of the storm drainage improvements constructed by the
City's Contractor is $1,368,267, which is $26,447 more than the $1,341,820 authorized
for reimbursement by Cooperative Agreement No. 12 -335.
SUBJECT: Arches Interchange Storm Drainage Improvements — Amendment to Cooperative Agreement with Caltrans
(Contract No. 2886
September 27, 1999
Page 2
After discussion of the cost increases with Caltrans staff, they agree that the total
construction cost should be reimbursed to the City. The attached Amendment to
Agreement (No. 12- 335 -A1) has been prepared to authorize increasing the
reimbursement limit by $26,447 from $1,341,820 to $1,368,267.
Staff recommends approval of the Amendment and that the Mayor and City Clerk be
authorized to sign it on behalf of the City. Staff further recommends approval of a
budget amendment increasing revenue to the Contributions Funds by $26,447 and
appropriating that same amount to Account No. 7251- C5100199.
Respectfully submitt d,
PUBLIC WORKS DEPARTMENT
Don Webb, Director
By
ickart
Project Consultant Manager
Attachment: Amendment No. 12- 335 -A1
Is
f: Wsers\pbvAsha red\ council\ fy99- 001september- 27larches.doc
12 -ORA -1 KP 31.80 (PM 19.76)
Drainage Improvements within the
Route 1 / Route 55 Interchange
12221 - 074801 (074811)
District Agreement No. 12 -335 A -1
AMENDMENT TO AGREEMENT
This AMENDMENT TO AGREEMENT, entered into on , 19_,
between the STATE OF CALIFORNIA, acting by and through its Department of
Transportation, referred to herein as STATE, and
0
CITY OF NEWPORT BEACH,
a body politic and municipal
corporation of the State of
California, referred to herein as
CITY
District Agreement No. 12- 335 -A1
RECITALS
1. STATE and CITY entered into an Agreement (District Agreement No. 12 -335,
Document No. 14210) on May 27, 1998, said Agreement defining the terms and
conditions of a cooperative project to construct drainage improvements on Route 1 as a
contract change order for the Route 55/Route l separation project, referred to herein as
"IMPROVEMENTS ".
2. Said Agreement sets STATE's total IMPROVEMENTS obligation at $1,341,820 and it
has been determined that STATE's total IMPROVEMENTS obligation will exceed that
amount.
3. The purpose of this Amendment A -1 is to increase STATE's total obligation for
IMPROVEMENTS.
IT IS THEREFORE MUTUALLY AGREED:
1. The amount specified in Article 15 of Section I of the Agreement shall be revised from
$1,341,820 to $1,368,267. See EXHIBIT Al.
2. The amount specified in Article l of Section II of the Agreement shall be revised from
$1,341,820 to $1,368,267. See EXHIBIT Al.
3. EXHIBIT B of the Agreement shall be deleted in its entirety and replaced with the
attached revised EXHIBIT A1.
4. The other terms and conditions of Agreement No. 12 -335 (Document No. 14210) shall
remain in full force and effect. This Amendment A -1 to Agreement is hereby deemed to
be a part of Document No. 14210. 0
District Agreement No. 12- 335 -A1
�J
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized
officers.
STATE OF CALIFORNIA
Department of Transportation
JOSE MEDINA
Director of Transportation
M
KENNETH G. NELSON
District Division Chief
Design
Approved as to Form and Procedure:
Attorney
Department of Transportation
Certified as to Form and Procedure:
Accounting Administrator
Certified as to Funds:
District Budget Manager
0
CITY OF NEWPORT BEACH
Mayor
Attest:
City Clerk
Pj
Approved as to Form:
City Attorney
District Agreement 12- 335 -A1
EXHIBIT Al
"IMPROVEMENTS" COST SUMMARY .
ACTUAL CONSTRUCTION COST
POTHOLING FOR UTILITIES = $19,050
CONSTRUCT RCB = $1,277,922
EPDXY COATING OF RE -BAR = $75,807
ELIMINATE SHORING DOWNSTREAM END = ($4,512)
TOTAL = $1,368,267
ADDITIONAL REIMBURSEMENT
TOTAL CONSTRUCTION COST = $1,368,267
ALLOCATION FROM COOP AGMT 12 -335 = $1,341,820
ADDITIONAL REIMBURSEMENT (COOP AGMT 12- 335 -A1)=
_ $1,368,267 - $1,341,820 = $26,447
FUNDING CONTRIBUTION
TOTAL CONSTRUCTION COST = $1,368,267
STATE'S SHARE= $1,368,267
CITY'S SHARE= $0
TOTAL = $1,368,267
STATE'S DEPOSIT
DEPOSIT = TOTAL CONSTRUCTION COST / DURATION OF CONSTRUCTION
_ $1,368,267 / 5 MO = $273,653
INITIAL DEPOSIT = $268,400 •
REMAINING CONTRIBUTION = $26,447
City of Newport Beach NO. BA- 015
BUDGET AMENDMENT
1999 -00 AMOUNT: $2s,aa7.00
*ECT ON BUDGETARY FUND BALANCE:
Iq Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Budget Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from reserved fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and appropriations by $26,447 due to a cooperative agreement with Caltrans.
The funds will be used for Arches Interchange storm drain Improvements. There have been no prior current year
budget amendments. Total budget amendments over the life of the project have been $6,533,919.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
010 3605
REVENUE APPROPRIATIONS (3601)
Fund /Division Account
250 4858
EXPENDITURE APPROPRIATIONS (3603)
Description
Fund Balance Control
Description
Refund and Rebates from other Govts
Description
Division Number 7251 Contribution
Account Number C5100199 PCH/Newport Blvd Improvements
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Fi
ed:
Adminisl
Signed:
Approval: Finance
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$26,447.00
$26,447.00
Date
of to
Date