HomeMy WebLinkAbout23 - BA-016 - Proposal for Use of Additional State FundsAgenda Item No. 23
September 27, 1999
NEWPORT BEACH PUBLIC LIBRARY FAX 949. 640.5681 .NONE 949.717.3800
1000 Avocado Avenue, Newport Beach, CA 92660 www .city.newport•beach.ce.us /nbpl
To: Mayor and Members of City Council
From: Board of Library Trustees
Re: Proposal for Use of Additional State Funds
RECOMMENDATION
Approve the new position of Young Adult /Reference Librarian, to be funded by an
unanticipated grant to the library from the Public Library Foundation Program of the State
of California.
BACKGROUND
The Board of Library Trustees, as a result of its long -range planning process, has identified
the young adult age group, grades 7 -12, as one of the underserved population groups of the
City. To facilitate improved services to this group and to enhance the ability of these
students to use the full services of the library in their academic programs, the trustees
directed that a librarian be dedicated to young adult services. A new Teen Center has
been created on the first floor at the Central Library; construction is almost complete.
However, to fully implement service programs for this age group and to staff the young
adult desk, additional staffing is required. A full -time position is needed to staff the Young
Adult service desk on the additional needed hours, and staff the reference desk to help
keep fully trained on all the adult reference resources available to assist high school
students with their academic needs.
During the recession, as a result of major cutbacks in library full -time staff, the library
undertook a practice of hiring numbers of part -time staff. This practice is no longer
viable. The library is experiencing high turnover of part -time staff. In the improved
library market with increased public funding, Newport Beach Public Library part -time staff
have left for full -time positions.
The Board of Library Trustees has identified the funds for this position from state
allocations to public libraries from the Public Library Foundation Program. For FY
1999/2000, the library anticipated receiving $85,317 from the State of California, Public
Library Foundation Program funds. These funds formed part of the library's budget and the
approved expenditures.
Proposal for Use of Additional State Funds
Page 2
The library has now been notified that it will receive an additional $39,356 from this state •
fund, for a minimum amount of $124,673. These funds for FY 1999/2000, with succeeding
years to be equal or more, are the result of the intensive lobbying campaign by the library
community to reach the level of "full funding," as outlined in the original 1979 enabling
legislation.
Use of Public Library Foundation Funds
The state requires the local library to provide library services with these funds beyond the
minimum level and to identify the additional services provided.
These additional funds will be used to hire one full -time Librarian I for nine months. To
continue this position in FY 2000/2001 budget, part -time librarian hours will be reduced.
Librarian 1 $27,408
Overall Benefits Package 2,740
Medical Benefits 3,825
$33,973
Library Materials for youth 5,383
Total $39,356 •
0
Agenda Item No. _
is September 27, 1999
COMMUNITY SERVICES DEPARTMENT
Arts & CulturaL - Library - Recreation - Seniors
To: Dennis Danner, Administrative Services Director
From: LaDonna Kienitz, Community Services Director /City Librarian JA
Re: Budget Amendment
The Newport Beach Public Library is receiving an unanticipated grant from the State
Public Library Foundation of $39,356, in addition to the previously appropriated
Public Library Foundation grant.
The funds will be used for staff to enhance the youth and young adult services
program and for additional materials for youth.
Amount Source
• $39,356 CA State Library
Public Library Foundation
Please prepare a budget amendment to appropriate the funds to the following
expenditure account:
To Amount
4050 -7000
$27,408
4050 -7210
3,825
4050 -7439
2,740
4010 -8260
5.383
$39,356
Thank you.
• Attachments
City of Newport BeaCh NO. BA- 016
BUDGET AMENDMENT
1999 -00 AMOUNT: ;3s,3ss.00 .
`FECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Budget Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations PX No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from reserved fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and appropriations by $39,356 due to a State Public Library Foundation grant The
funds will be used for enhancing the youth and young adult services program and for additional materials for the youth.
There have been prior budget amendments of $45,534 and current budget amendments of $12,000 to library materials.
ACCOUNTING ENTRY:
Amount
BUDGETARY FUND BALANCE
Debit
Credit
Fund Account
Description
010 3605
t
Fund Balance Control
•
REVENUE APPROPRIATIONS (3601)
Fund/Division Account
Description
4010 4836
Public Library Foundation Program
$5,383.00
4050 4836
Public Library Foundation Program
$33,973.00
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 4050
Central Library
Account Number 7000
Salaries - Misc.
$27,408.00
Division Number 4050
Central Library
Account Number 7210
Health/Dental/Vision
$3,825.00
Division Number 4050
Central Library
Account Number 7439
PIERS - Employee Contribution
.$2,740.00
Division Number 4010
Support Services
Account Number 8260
Library Materials
$5,383.00
/� • Automatic System Entry.
Financial Approval: Finance Elrector Date •
1
gned: yz:ee Z1'
Administrative A , roval: City Manager p�
Signed:
City Council Approval: City Clerk Date