HomeMy WebLinkAbout18 - Budget Amendment BA-018 LibraryAgenda Item No. 18
October 25, 1999
COMMUNITY SERVICES DEPARTMENT
Arts rc Cultural - Library - Recreation - Seniors
To: Mayor and Members of City Council
From: LaDonna Kienitz, Community Services Director /City Librarian
Re: Budget Amendment — Library Services ft Technology Grant Award of $34,666
The library has been awarded a federal Library Services and Technology Act (LSTA) grant
from the California State Library for a• new outreach program called TeenRead. The goal
of the program is to promote recreational reading among teens through a community based
effort.
Funding provides for a part -time Librarian I to provide outreach to the schools, purchase of
library materials for teens, high profile celebrity performers to encourage teen reading,
and an extensive public relations program targeted at youth.
The total award is for $38,126. The amount of $34,666 will be funded in FY 1999/2000.
The remaining $3,460 will be funded in FY 2000/2001.
0 Amount
Source
$34,666 California State Library
Library Services and Technology Services Grant
Award #40 -4922
Attached is a budget amendment to appropriate the funds to the following expenditure
account:
To
Amount
4050 -7020
$21,666
4010 -8010
5,000
4010 -8140
3,000
4010 -8260
5,000
$34,666
Award letter from the California State Library is also attached.
cc: Homer Bludau, City Manager
Dennis Danner, Administrative Services Director
L �•, �' b.
Al i
LIBRARY — COURTS BUILDING a P.O. BOX 942837 • SACRAMENTO, CA 94237-0001
September 21, 1999
Judy Kelley
Newport Beach Public Library
1000 Avocado Avenue
Newport Beach, CA 92660
Subject: LSTA F34, FY 1999 /00, WP98, Grant Award #40 -4922
Title: Teen Read
Dear Ms. Kelley:
I am pleased to approve your grant application for the above named project for a total of $38,126
federal Library Services and Technology Act (LSTA) funds, effective immediately for the period
ending September 30, 2000. The State Library primary consultant assigned to this project will
be Bessie Condos Tichauer, telephone (916) 653 -8293. Please work with this consultant in
implementing your project. My staff is ready to assist you in making your project a success.
Your application requests a second year of funding to continue recreational reading and library
use to teens in grades 9 -12 and continues the efforts of year one. I am pleased to note that your
teen advisory group will be working with you in addressing possible barriers to library usage by
teens. The production of a manual will be helpful to other public library jurisdictions who are
developing young adult services.
Funds allowed are as follows:
1999/00 LSTA
Categories Approved Budget
Salaries and benefits $21,666
Library materials 5;000
Operating expenses 8,000
Equipment (items over $5,000) -0-
Program Award 34,666
Indirect cost (up to 10 %) 3.460
Total $38,126
0
0
Judy Kelley -2- September 21, 1999
On September 30, 2000, this project will be officially closed and no new expenditures may be
generated nor funded project activities occur. All unexpended and unencumbered funds must be
returned by November 13, 2000. This project is allowed 60 days to liquidate encumbrances
which were incurred prior to September 30. After the 60 day period, all encumbered funds
which have not been liquidated must be returned to the State Library.
Reporting on financial and program activities is required quarterly, on the forms enclosed, within
30 days of each quarter. A final narrative report is required and is due within 30 days after the
close of the project, by October 30, 2000. The final liquidation report, if required, is due and
must be submitted by December 15. Thus, all reporting regarding this project must have been
received at the State Library by December 15, 2000.
Please note this clarification regarding payments. Ten percent (10 %) of the grant award is
withheld until the end of the project period. It is payable only if the grant recipient fulfills all
project reporting requirements and expends all funds, or returns all unspent grant funds, by the
time specified in the grant program. Failure to provide timely reports is a serious breach of a
grant recipient's administrative duty under the grant program, which may result in federal audit
exceptions against the state and the loss of LSTA funds. The State Librarian may extend the
final reporting deadline for good cause. Requests for extension beyond the final deadline must
be received in writing at least 30 days prior to the deadline at the State Librarian's office.
All required reporting materials are attached to this letter. This letter and the enclosed list of
LSTA procedural requirements amend the Consolidated Application/Grant Award Certification
document and must remain a part of all your existing copies.
Best wishes for a successful project year.
Sincerely,
II %�O�MJ
Dr. Kevin Starr
State Librarian of California
Enclosures
cc: Jay Cunningham
Colette Moody
Bessie Condos Tichauer
Carole Talan
xhfW.W
r��
MI
City of Newport Beach ND. BA- 016
BUDGETdAMENDMENT
1999 -00
FECT ON
BUDGETARY FUND BALANCE:
X
Increase Revenue Estimates
X
Increase Budget Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT:
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To appropriate a library grant to various accounts to support the TeenRead outreach program. _
There have been prior budget amendments to advertising and public relations of $6,500 and to library materials_
of $178,917.
ACCOUNTING ENTRY:
Amount _
BUDGETARY FUND BALANCE Debit Credit _
Fund Account Description
010 3605 Fund Balance Control
REVENUE APPROPRIATIONS (3601)
Fund /Division Account Description
4050 4834 California Library Service Act $21,666.00
4010 4834 California Library Service Act $13,000.00
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 4050 Central Library
Account Number 7020 Salaries - Part time $21,666.00
Division Number 4010 Support Services
Account Number 8010 Advertising and Public Relations $5,000.00
Division Number 4010 Support Services
Account Number 8140 Supplies - Office NOC $3,000.00
Division Number 4010 Support Services
Account Number 8280 Library Materials $5,000.00
p • Aurana6c Sysrem Enby.
Signed: r C 4e�", / /O - /S -%,
Financial Approval: Finance" Director Date
biyned: L . / 4,� - 0 9, 1 0
A ministrative pp ai: City Manager al
Signed:
City Council Approval: City Clerk Date