HomeMy WebLinkAbout08 - C-3283 - Grant Howald & Lincoln Athletic CenterOOctober 25, 1999
CITY COUNCIL AGENDA
ITEM NO. 8
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: GRANT HOWALD AND LINCOLN ATHLETIC CENTER BALLFIELD
LIGHTING, CONTRACT NO. 3283 - COMPLETION AND
ACCEPTANCE
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the bonds 35 days after the Notice of
Completion has been recorded in accordance with applicable portions of the
Civil Code.
4. Authorize Staff to retain the contractor to change additional lights for Lincoln
Athletic Center Field No. 1.
5. Authorize a budget amendment to transfer Park -In -Lieu funds in the amount
of $30,000 from Account No. 7021- C5100372 to Account No. 7021 -
C4120431.
DISCUSSION:
On June 28, 1999, the City Council authorized the award of Grant Howald and
Lincoln Athletic Center Ballfield Lighting, Contract No. 3283, to Electro
Construction of Los Angeles, California. The contract provided for the lighting
improvements at the Grant Howald Park ballfield and at the Lincoln Elementary
School northerly ballfield. The contract has now been completed to the
satisfaction of the Public Works Department. A summary of the contract cost is as
follows:
Original bid amount: $199,200
Actual amount of bid items constructed: 199,200
Final contract cost: $199,200
Q The final overall construction costs were the same as the original bid amount.
There were no change orders issued on this project.
SUBJECT: Grant Howald and Lincoln Athletic Center Ballfield Lighting, Contract No. 3283 -Completion And Acceptance
October 25, 1999
Page 2
Funds for the project were budgeted in the following account:
Description
Account No.
Amount
Grant Howald Athletic Field
7021- C4120332
$169,000
Park and Field Renovation
7021- C4210431
$30,200
TOTAL
_
$199,200
All work was completed on September 27, 1999, the scheduled completion date.
Lincoln Athletic Center has two lighted fields. The lights on the northerly field
(Field No. 2) were the only ones changed with this contract. There have been
complaints from the residents southerly of San Joaquin Hills Road about glare
from the Lincoln fields. The lights that shine in this direction cover Field No. 1 and
were not changed. Two light poles that have a total of eighteen unshielded lights
shine toward residences on Lighthouse Lane southerly of San Joaquin Hills Road.
Residents in this area have complained about the intensity of the lights shining
into their homes. Staff has visited the area at night and concurs that -there is
excessive light spillage into this residential area. A project to change the lights
covering Field No. 1 will be proposed for next year. In the interim, the contractor
and light supplier have been contacted to determine what the cost would be to
change the lights on the two poles that are impacting the Lighthouse Lane
residents. That cost is estimated to be $25,000. The contractor has indicated
that the change could be made in about 4 weeks. Staff recommends that they be
authorized to retain the contractor to change the lights as rapidly as possible at a
negotiated fee of less than $25,000. The Peninsula Gateway Parks, Account No.
7021- C5100372, has a surplus of $30,000 and it is recommended that this
amount be transferred to the Park and Field Renovation, Account No. 7021 -
C4120431. Surplus funds not spent on lights will be used at other park locations
needing field renovations. Both of these accounts are in the Park -In -Lieu Fund.
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PUBLIC WORKS DEPARTMENT
Don Webb, Director
By: {�
Horst Hlawaty, P.E.
Construction Engineer
F:Ulsem\PBNA Sham (ACOUNCIL1FyMWVOCtobar -MGmnt Howald 0�=&dw
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City of Newport Beach NO. BA- 021
BUDGET AMENDMENT
1999 -00 AMOUNT: $30,000.00
41FrECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Budget Appropriations AND Decrease in Budgetary Fund Balance
8X Transfer Budget Appropriations PX No effect on Budgetary Fund Balance
SOURCE:
�X from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To transfer appropriations from Park -In -Lieu funds for Grant Howald and Lincoln School ballfield lighting.
There have been no prior budget amendments.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
O010 3605
REVENUE APPROPRIATIONS (3601)
Fund/Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Fund Balance Control
Description
Signed: e—. ,(!ems
Finaprova1: Finance Director
d:
Administrative Ap royal: City Manager
Signed:
Amount
Debit Credit
$30,000.00
n
$30,000.00
/O : /.T
Date
W,060-0
City Council Approval: City Clerk Date
Description
Division
Number
7021
Park -In -Lieu
Account
Number
C5100372
Balboa Peninsula Gateway Park
Division
Number
7021
Park -In -Lieu
Account
Number
C4120431
Park and Field Renovation
Division
Number
Account
Number
Division
Number
Account
Number
Signed: e—. ,(!ems
Finaprova1: Finance Director
d:
Administrative Ap royal: City Manager
Signed:
Amount
Debit Credit
$30,000.00
n
$30,000.00
/O : /.T
Date
W,060-0
City Council Approval: City Clerk Date