HomeMy WebLinkAbout30 - Arts & Education Center Ad Hoc Committee0
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Agenda Item No. 30
December 13, 1999
COMMUNITY SERVICES DEPARTMENT
Arts i3 Cultural - Library - Recreation - Seniors
To: Mayor and Members of City Council
From: LaDonna Kienitz, Community Services Director /City Librarian
Re: Consideration of Proposal from the Arts Et Education Center Ad Hoc Committee
The Ad Hoc Committee for an Arts Et Education Center has been meeting since the
summer of 1998, exploring the need for and developing a proposal for an Arts Et
Education Center for the City. The Committee includes:
Patrick Bartolic, Board of Library Trustees
Lyn Belasco, Arts Commission
Denise Carcel, Arts Foundation
Val Carson, Arts Foundation
Paul Cohen, Arts Foundation
Donald Gregory, Arts Commission
Kathy Harrison, Chair, Arts Commission
Howard Herzog, Chair, Arts Foundation
Walt Howald, Coastline Community College
Roberta Jorgensen, Arts Commission
Bob Knox, Board of Library Trustees
Catherine Michaels, Arts Commission
Essie Pinsker, Arts Foundation
Lisa Reedy, Director, Newport Center Association
Bill Valentine, Former Member, Arts Commission
Jim Wood, Chair, Board of Library Trustees
After a presentation to City Council at the November 22 Study Session, the Council
requested that this item be agendized in an evening Council session to provide an
opportunity for community input.
The Ad Hoc Committee had requested on November 22, that the Council consider
approving the concept, as identified in the proposal. A copy is attached.
REPORT FROM THE PLANNING DIRECTOR
The Council also requested information on the designated use of the site being
discussed, under the Land Use Element of the General Plan and on other options
which could be considered. Planning Director Patty Temple has provided the
following information:
The Land Use Element of the General Plan designates the site northerly
of the Newport Beach Central Library for Recreational and
Environmental Open Space. This was done as part of General Plan
Amendment 91 -1(C) processed as part of the Library Exchange
Agreement. Additionally, the Newport Village Planned Community
District Regulations designate the site for open space uses. Subsequent
to the Library Exchange Agreement, the site was also included in the
Circulation Improvement and Open Space Agreement (CIOSA). That
agreement identified the site for dedication to the City for open space
purposes. The offer of dedication has been received by the City.
Consideration of Proposal from the Arts It Education Center Ad Hoc Committee
Page 2
In order for the area immediately to the north of the library to be used
for the development of an Arts Et Education Center facility, the
entitlements will need to be changed. A General Plan Amendment and
an amendment to the Newport Village Planned Community to designate
the site for Governmental, Educational and Institutional Facilities will be
necessary. If the City Council wishes to proceed with the Center, it could
be included in the comprehensive Newport Center planning project that
is now in progress. In association with or subsequent to these actions,
the Planning Department would recommend that the facility be subject
to the review and approval of a Use Permit, to help the City establish
appropriate operational limits. Other approvals which may be necessary
are a Parcel Map to establish the building site, a traffic study if required
pursuant to the City's Traffic Phasing Ordinance, and an amendment to
the CIOSA Agreement. Additionally, some changes to the offer of
dedication by The Irvine Company will need to be negotiated.
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Newport Beach
Arts and Education
Center
Agenda Item SS3
November 22, 1999
To: Mayor and City Council
From: Members of the Ad Hoc Committee for an Arts and Education Center
Re: Joint Meeting with Cultural Arts Center Committee
The members of the Ad Hoc Committee have worked together for more than a year on a
proposal to provide an Arts and Education Center for the City of Newport Beach,
Patrick Bartolic, Library Trustee
Lyn Belasco, Arts Commissioner
Denise Carcel, Arts Foundation Board
Val Carson, Arts Foundation Board
Paul Cohen, Arts Foundation Board
Donald Gregory, Arts Commissioner
Kathy Harrison, Chair Arts Commission
Howard Herzog, Arts Foundation Chair
Walt Howald, Coastline Community College
Roberta Jorgensen, Arts Commissioner
Bob Knox, Library Trustee
Catherine Michaels, Arts Commissioner
Essie Pinsker, Arts Foundation Board
Lisa Reedy, Director Newport Center Association
Bill Valentine, past Arts Commissioner
Jim Wood, Chair Library Trustees
NEWPORT BEACH ARTS AND EDUCATION CENTER
FACTSHEET
THE CONCEPT
The proposed Newport Beach Arts and Education Center ( NBAEC) will be a moderate -sized complex housing
an auditorium, a reception hall, a public art gallery, three studio /classrooms, administrative offices, service
facilities, outdoor public spaces, and a pedestrian bridge to, the existing Central Library. The building is
envisioned to be approximately 22,000 square feet in size. In addition, a two - tiered, partially subterranean
parking structure with a landscaped "roof' will provide parking for both the Center and for the Library. This
facility is designed to become the cultural "heart" of the city, to serve as a cohesive center for learning,
teaching, sharing and gathering for the residents of Newport Beach.
THE SITE
The Arts and Education Center will occupy approximately 3.5 acres of land directly behind the Newport Beach
Central Library, between MacArthur Boulevard and Avocado Avenue in Newport Center. Ownership of the
larger 12.5 acre parcel recently transferred from The Irvine Company to the City of Newport Beach. This
property is centrally located within the city, and is well -served by arterial roads leading to the site. It also
reinforces an existing educational center, the Central Library, which will create a hub of civic and cultural
activity and have the advantage of shared facilities and services. In recognition of the fact that the site is an
irreplaceable view corridor, the site and the facility will be designed so that no portion of the NBAEC structure
will intrude into the existing view plane of any surrounding residences, businesses, or vehicles on MacArthur
Boulevard. The balance of the parcel is available for development, hopefully as a passive park, or to be left as
open space as determined by the City Council.
THE NEED
The area certainly has several successful arts facilities, such as the Orange County Museum of Art and the
Orange County Performing Arts Center, that serve the community well. However, an overlooked set of explicit
local needs has re- emerged. Currently there is no adequate public auditorium in Newport Beach to serve the
citizens of the City. The Newport Beach Central Library's Friends Community Room, a flat - floored space that
seats only 200, is fully booked up to a year in advance. The Library's Distinguished Speakers Lecture Series
is routinely sold out, with strong demand for more seats. The small to medium local theatre, dance and music
groups do not have access to halls such as Irvine Barclay Theatre or the Performing Arts Center, because of
size, scheduling and financial constraints. Youth organizations, schools, civic and community groups have no
halls in which to conduct meetings or events. All these groups must rely on inadequate or expensive venues
such as churches, hotel ballrooms and private clubs for their public events. In addition, the City's visual arts
exhibition spaces include only an unsecured hallway in City Hall and limited space at the Central Library, with
no space at either site for sculpture to be displayed. Local artists have no other appropriate venue for
displaying their work; the mission of the Orange County Museum of Art does not include opportunities for
them. There are no open studio spaces available for art classes or other public use. Current City recreation
classes have to use venues that are not properly equipped for art use, or the classes are simply not offered.
BACKGROUND
The concept for a cultural center has been discussed from as early as 1962 by Newport Beach residents.
A citizens committee advocated acquiring a site to build a group of cultural facilities in a campus -like setting
touching a major business center. In 1972, the Newport Beach Arts Committee (the precursor to today's Arts
Commission), after six months of research, published a report that recommended "a viable cultural complex
which would serve the local citizens for years to come." The recommended location was Newport Center.
NEWPORT BEACH ARTS AND EDUCATION CENTER
FACTSHEET
In 1996, the Newport Beach Arts Commission conducted a citywide survey, which revealed that one half to
two thirds of the respondents wanted more cultural events and performances, more arts education for
children, and more arts - related classes and activities for adults in the city. Beginning in the fall of 1998, an ad
hoc citizens group composed of Library Board of Trustee members, Arts Commission members, and other
interested citizens began meeting on a regular basis to study the possibility of building an arts and education
center near the Central Library, which would serve the needs of both organizations, as well as the residents of
Newport Beach. The City's Cultural Arts staff also conducted an investigation of the city's cultural needs,
priorities, strengths and potential, through written surreys, interviews, small group discussions and data
collected from other agencies. With months of planning and discussion complete, the ad hoc committee is
now ready to present the project to the public.
THE FACILITY
The proposed single story, 22,000 sq. ft. Arts and Education Center will be an attractive and architecturally
significant addition to the city of Newport Beach. It will have a 400+ seat, 9,000 sq. ft. auditorium with a
sloped floor, basic dressing rooms, good audio - visual capabilities, and minimal "back of the house" facilities; a
6,000 sq. ft. foyer /hall, capable of seating 400+ for dinner, with dividing walls similar to hotel ballrooms,
storage for chairs and tables, and a service pantry; a 1,500 sq. ft. public gallery, with lighting systems suitable
for exhibitions; three arts education /classroom modules totaling 3,600 sq. ft., with wet bench areas, floor
drains and durable surfaces; 800 +sq. ft. of administrative office space; 500+ sq. ft. of storage space; and 800
+ sq. ft. of food service area for an outside vendor. In addition, there will be a 460 space, two story parking
structure with a landscaped roof, and a 2000 sq. ft. outdoor sculpture garden and patio. The Center will be
designed to accommodate the scheduling of multiple activities simultaneously. The Center will be connected
by a pedestrian walkway to the Central Library, allowing for access between the parking structure and the
activities of the two facilities.
CONSTRUCTION COSTS
Preliminary estimates of the Center's total development costs are in the $12 million range: $6 million for
building construction, furnishing, site grading and landscaping, and $6 million for the grading, construction and
landscaping of the parking structure. This amount will be raised through a capital campaign scheduled to
begin in the year 2000. The Newport Beach Arts Foundation, an established 501(c) (3), will act as the
fundraising entity, with the assistance of a Capital Campaign Committee composed of community leaders.
Funds will be raised from private individuals, organizations, businesses, corporations, and foundations. A
feasibility study is being planned, to determine the viability and potential support for the project in this
community.
GOVERNANCE AND ANNUAL BUDGET
The City of Newport Beach will own the land, the Arts and Education facility and the parking structure. The
facility will be staffed by city employees and governed by a seven member Board composed of two members
of the Arts Commission, two members of the Library Board of Trustees, two appointees, and a city staff
member. This arrangement is similar to the successful governance of the Central Library. The Arts and
Education Center's annual operating expenditures are projected (for FY 2002/2003) to be $333,816, with
$121,641 budgeted from the existing Arts and Cultural Services Division, and $212,176 representing additional
costs to maintain the Center. Operating revenues are expected to come from the existing Cultural Arts
Division budget allocation ($121,641), earned income from rentals, juried shows, classes, and events
($112,223), and a proposed city budget allocation ($99,952), plus private funding for internally produced
programming.
N
NEWPORT BEACH ARTS AND EDUCATION CENTER
GOVERNING BOARD
Powers and Duties
There shall be an Arts and Education Center Governing Board consisting of seven members
which shall have the power and duty to:
a. Have charge of the administration of the Arts and Education Center and make
and enforce such by -laws, rules and regulations as may be necessary therefor.
b. Consider the annual budget for the Arts and Education Center purposes during the
process of its preparation and make recommendations with respect thereto to the
City Council and City Manager.
c. Purchase and acquire equipment, apparatus, and other supplies peculiar to the
needs of the Arts and Education Center, subject, however, to the limitations of the
budget for such purposes. The expenditure and disbursement of funds for such
purchases shall be made following standard City operating procedures.
d. Advise the Community Services Director on the appointment, and performance of
the director of the Arts and Education Center.
e. Accept and recommend any expenditures for any funds, including operating, capital,
and endowment funds, raised by any fund raising entities, personal property or real
estate donated to the City for the Arts and Education Center purposes, subject to the
approval of the City Council.
f. The Governing Board, with assistance of staff, shall create an operating agreement
which will set and establish all parameters with regard to program, allocation of use,
scheduling of facilities and budget considerations.
Composition
The seven member Governing Board shall be comprised of:
a. Two City Arts Commissioners who shall be appointed by the City Arts
Commission,
b. Two Library Trustees who shall be appointed by the Board of Library
Trustees,
C. Two members of the Community who shall be appointed by the Governing
Board,
d. The City Manager or his City staff designee.
Each Governing Board member shall serve a 4 year term, with the exception of the Arts
Commissioners and Library Trustees who shall serve for the duration of their term. The initial
Governing Board shall be appointed so that the terms shall not expire concurrently. The initial
two community member positions shall be appointed by the Arts Commissioners and Library
Trustees already appointed to the Governing Board.
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