HomeMy WebLinkAbout21 - BA-027 - Community Service Repair of FacilitiesAgenda Item No. 21
December 13, 1999
COMMUNITY SERVICES DEPARTMENT
Arts 8 Cultural - Library - Recreation - Seniors
To: Mayor and Members of City Council
From: LaDonna Kienitz, Community Services Director /City Librarian
Re: Request for funding of Structural and Safety Repairs
RECOMMENDATION
Please appropriate funds from the General Fund - Fund Balance to the Capital
Improvement Project (,account 7011- C4120324) to undertake critical structural and
safety repairs of Community Services facilities, as follows:
From Amount
General Fund - Fund Balance $45,000
To Amount
7011- C4120324 $45,000
BACKGROUND
On November 22, 1999, the City Council received the report of the Community
Services Department on the City's public buildings assigned to the department. The
Council directed that a budget amendment be prepared for consideration. Funds for
other repairs identified in the report will be requested as Capital Improvement
Projects in subsequent years.
The budget amendment has been prepared for $45,000 to ensure that contingencies,
which arise in making structural improvements on the older facilities, can be fully
completed.
Attachment
Item No. _
November 22, 1999
COMMUNITY SERVICES DEPARTMENT
Arts & Cultural - Library - Recreation - seniors
To: Mayor and Members of City Council
From: LaDonna Kienitz, Community Services Director /City Librarian
Re: Review of City Facilities Utilized by the Community Services Department
At the direction of City Council, staff of the Community Services, the Building and
the Fire and Marine Departments undertook a comprehensive review of those
City buildings in which Recreation and Senior Services provide classes and
programs for the public, and which are available for rental by the residents and
organizations.
The following facilities were inspected for this study:
Paqe
Balboa Community Center ( 2) ................................. ..............................4
Bonita Creek Community Center ( 10) ..................... ...............................
8
Carroll Beek Community Center ( 12) .................... ...............................
13
Cliff Drive Community Center ( 15) ........................ ...............................
17
Community Youth Center at Grant Howald Park (21) ..........................
21
Eastbluff Boys & Girls Club at Eastbluff Park ( 17) ...............................
27
Lawn Bowling Center at San Joaquin Hills Park (45) ..........................
33
Lincoln Athletic Center (30) .................................. ...............................
35
Newport Theatre Arts Center at Ensign View Park (18) ......................
39
OASIS Senior Center (41) .................................... ...............................
44
Vincent Jorgensen Community Center at Mariners Park (34) ..............48
West Newport Community Center ( 54) ................. ...............................
51
The individual reports for each site include inspections by the Building and the
Fire and Marine Departments; inspections and functional reviews by Community
Services staff; current use; limitations of the facility; and cost estimates for
repairs.
Repairs recommended will increase the number and enhance the quality of City
programs at these sites. The resulting improved environments will also have the
high potential for increasing rental use by City residents and organizations.
Note —The italicized numbers following the name of each facility indicate the location of the
building on the Community Services Facilities map attached to this report.
0
• Review of City Facilities (continued)
RENTAL OF FACILITIES
These City buildings, with the exception of the Lawn Bowling Center and the
Newport Theatre Arts Center, are available for rental by the public under City
Policy 1 -25. The rental rates were established by City Council resolution and vary
according to customer status (resident/non- resident, non - profit, private or
commercial).
DEFICIENCIES IDENTIFIED
Deficiencies which were identified in the inspections have been corrected to the
extent of funds available in the 1999/2000 CIP budget, and are so indicated.
Repairs recommended by the Community Services Department reflect repairs
and modifications needed to improve the functionality of the facilities for City
programs.
Estimates for structural repairs were provided by Amak Group, Inc.; estimates for
interior functional changes by the respective vendors.
The total cost of repairs is $381,850, excluding repairs needed at Balboa
• Community Center. On the chart on the following page, these costs have been
allocated over three years, at approximately $125,000 per year. Critical
structural and safety repairs are allocated to Year 1, in addition to some repairs
and modifications to improve City programs.
0
Alternatively, staff recommends that funds in the amount of $39,200 be
appropriated in this fiscal year to undertake the structural and safety repairs as
soon as possible; and that the other needed repairs be incorporated into CIP
budgets in succeeding years.
STAFF RECOMMENDATION
a. Direct staff to prepare a budget amendment in the amount of $39,200 to
undertake the critical structural and safety repairs in this fiscal year; and
b. To incorporate costs for the other identified repairs into the proposed CIP
budgets in succeeding years.
November 22, 1999 2
Review of City Facilities (continued)
ESTIMATED COSTS FOR UPGRADE OF CITY COMMUNITY CENTERS
Facili
Year
1
Year 2
Year 3
Total
Critical
Needed
Needed
Needed
Structural
Upgrades
Upgrades
Upgrades
& Safety
Repairs
Balboa Community
$1,500
$0
$0
$0
$1,500
Center
$39,450
Bonita Creek
$3,500
$3,000
$10,000
$54,800
$71,300
Community Center
Carroll Beek
$1,700
$3,000
$0
$16,000
$20,700
Community Center
Cliff Drive
$2,100
$2,000
$7,000
$7,000
$18,100
Community Center
Community Youth Ctr
$3,100
$0
$29,500
$3,250
$35,850
at Grant Howald Park
East Bluff Boys &
$0
$3,000
$0
$0
$3,000
Girls Club *
Lawn Bowling
$0
$0
$0
$0
$0
Center
Lincoln Athletic
$3,100
$7,000
$11,000
$0
$21,100
Center
Newport Theatre
$23,200
$0
$24,000
$0
$47,200
Arts Center at
Ensign View Park
OASIS Senior
$0
$34,500
$37,500
$30,000
$102,000
Center
Vincent Jorgensen
$1,000
$8,000
$0
$0
$9,000
Community Center
at Mariners Park
West Newport
$0
$23,100
$10,000
$19,000
$52,100
Community Center
Totals
$39.200 $83.600
$129.000 $130.050 $381.850
Total (Year 1) - $122,800
Total with Balboa Community Ctr - $421,300
* With the exception of safety issues, no additional repairs are scheduled for this site until a final
decision on use of the MarinaPark area is made.
* * City will fund limited repairs in the amount of $3,000 in Year 1, to meet City program requirements to
maintain classes at facility.
Additional costs for the site are $69,475, including $39,470 for structural repairs identified by the
Building Department. The balance is for repairs and modifications to improve City programming at that
site. Structural repairs are the responsibility of the Boys & Girls Club per the conditions of the lease.
None of these costs have been included in the three -year schedule •
November 22, 1999 3
City of (Newport Beach NO. BA- 027
BUDGET AMENDMENT
1999 -00 AMOUNT: $as,000.00
CT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Budget Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To appropriate $45,000 for structural and safety repairs of Community Services facilities.
There have been no prior budget amendments.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
010 3605
&NUE APPROPRIATIONS (3609)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Amount
Debit
Description
Fund Balance Control $45,000.00
Description
Description
Division Number 7011 Facilities Rehab/Remodel
Account Number C4120324 Recreation &Oasis Facility Repair /Replacement
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Signed
Financial Approval: Finance Director
led:!
Administrative A roval: City Manager
Signed
City Council Approval: City Clerk
Automatic System Entry.
Credit
$45,000.00
1.7 -4 -`9S
Date
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