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Home My WebLink About26 - Bonita Canyon Sports Park Status Report0 January 25, 2000 CITY COUNCIL AGENDA ITEM NO. 26 TO: Mayor and Members of the City Council FROM: Public Works Department SUBJECT: BONITA CANYON SPORTS PARK STATUS REPORT RECOMMENDATIONS: Receive and file report. 2. Provide staff direction as required. DISCUSSION: On May 24, 1999, the City Council approved a professional service agreement with EPT Landscape Architects for the preparation of plans and specifications for the Bonita Canyon Sports Park. The contract with EPT called for completion of the construction documents at the end of February 2000. EPT is essentially on schedule and is working diligently to complete the project. Several City Departments are involved in the project. Key staff members from the Community Services, General Services, Utilities Division, Building Department and Public Works have met regularly to review the progress of the project and provide input to the consultant. In addition, the Community Services and Public Works staff has met several times with representatives from the community. PROJECT COST EPT requested preliminary cost estimates from contractors they have worked with in the past. The following summarizes their current estimated construction costs based on input from the contractors: Base Bid (Including Freeway Reservation Trail area) $5,973,000 Additional Bid Items West Park Tot Lot 60,000 West Park Tennis Courts 65,000 West Park Basketball Court 44,000 Mid Park Restroom Facilities 296,000 Total Project Estimated Construction Cost $6,438,000 SUBJECT: Bonita Canyon Sports Park Project Status Report January 25, 2000 Page 2 • These construction costs do not include necessary construction support services. Initially, it was anticipated outside construction management would be necessary for a park of this magnitude. However, after careful review and consideration, the Public Works Inspection /Engineering staff will perform construction management for the project. General Services and Utilities staff will also assist in the management. Outside specialty services for geotechnical testing will be required and is estimated to be $50,000. Because the property was found to be an archaeological active site, a Native American representative will be required on -site during all mass grading operations. The representative's costs are yet to be determined. PROJECT SCHEDULE The project was originally scheduled to be completed sometime in the fall of this year and ready for play in the spring of 2001. However, EPT has developed a construction schedule based on the 90% plans and specifications and believe the actual project construction will not be completed until April 2001. It will take a minimum 6 -month growing period to prepare the sports field grass for the high activity use. If use begins prematurely, the excessive play could cause damage to the new turf. We now anticipate the first park use in the fall of 2001. On January 21, 2000, the review period for the mitigated negative declaration was completed. At the writing of this report, staff has not received written comments with regards to proposed project. Attached is a copy of the notice mailed to all residents within a 500 -foot radius of the project area. The notice included the latest reduced exhibits of the planned project. Full size plans are available at Council's request. In addition, a copy of the preliminary plans will be made available at the Council meeting. Staff will be requesting Council to approve the project plans and request permission to advertise at either the February 22nd or March 14th Council Meeting. FUNDING The bond proceeds from the Irvine Company development of the Bonita Village given to the City for the development of the park, were increased from the original $3.2 Million to $5.9 million. In addition, Council has approved $60,000 for the area formerly known as Freeway Reservation Park, which is now the open space area south of the West Park. Council also approved 2 separate grant applications for Federal and State environmental enhancement funds. The State application was not approved, and the Federal grant is still pending. Portions of the Freeway Reservation funds were used to hydroseed the MacArthur berm slopes and will be providing the necessary erosion control for this winter season. Based on the existing funding, Staff is anticipating the City will only be able to afford the base bid without any additional alternatives. The following is a summary of the current available funds. 0 SUBJECT: Bonita Canyon Sports Park Project Status Report January 25, 2000 Page 3 Account Number Account Description Amount 7441- C4120434 Bonita Canyon Sports Park $5,909,000 7014- C5300035 Freeway Reservation Park $48,000 Total: $5,957,000 EPT will be available at the City Council meeting to give a brief presentation describing the features of their park design and to answer questions related to the project. Respectfully W sub mj� (Z) PUBLIC WORKS DEPARTMENT Don Webb, Director p�1 Michael J,Sinacod Utilities Engineer Attachment: Notice to residents \ Mis_ t\ sys\users\ pbw\ sharedlwuncilk "9- Oganuary- 25 \bonita canyon status report.doc NOTICE OF INTENT TO ADOPT A NEGATIVE DECLARATION NOTICE IS HEREBY GIVEN that the City Council of the City of Newport Beach will consider the adoption of a Negative Declaration for Bonita Canyon Park Facility Proiect on property located at the southeast corner of MacArthur Boulevard and Bonita Canyon Road. The Proiect proposes development of the Bonita Canyon Facility Park Proiect. The proposed park will be located adjacent to the Harbor View and Bonita Canyon Communities. The park is divided into an eastern and western portion. Bonita Canyon Park East is located north of Ford Road and south of Bonita Canvon Road, between Prairie Road and MacArthur Boulevard. Improvements will include three (3) youth baseball fields, one (1) multi- purpose baseball/soccer field, three (3) youth soccer fields, a tot lot, pedestrian walking trails, picnic areas, restroom and equipment storage facilities, on -site parking for 240 vehicles, and open space with undulating earth berms. Boulevard, south of its intersection with Bonita Canyon Road. Improvements will include three (3) youth soccer fields, a tot lot, picnic areas, pedestrian walking trails, a basketball court, two (2) tennis courts, restroom and equipment storage facilities, and on -site parking for 115 vehicles. NOTICE IS HEREBY FURTHER GIVEN that an Initial Study/Mitigated Negative Declaration has been prepared by the City of Newport Beach in connection with the applications noted above. The Initial Study/Mitigated Negative Declaration states that the subject development as proposed, and with implementation of the recommended mitigation measures, will not result in a significant effect on the environment. It is the present intention of the City to accept the Initial Study/Mitigated Negative Declaration and supporting documents. The Initial Study/Mitigated Negative Declaration 30 -day public review period is December 21, 1999 to January 21, 2000. The City encourages members of the general public to review and comment on this documentation. Copies of the Initial Study/Mitigated Negative Declaration and supporting documents are available for public review and inspection at the Public Works Department, City of Newport Beach, 3300 Newport Boulevard, Newport Beach, California, 92659 -1768 (949) 644 -3311. NOTICE IS HEREBY FURTHER GIVEN that the City Council will consider adoption of the Negative Declaration on the 8th day of February, 2000, at the hour of 7:00 p.m. in the Council Chambers of the Newport Beach City Hall, 3300 Newport Boulevard, Newport Beach, California, at which time and place any and all persons interested may appear and be heard thereon. If you challenge this project in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City at, or prior to, the public hearing. For information call (949) 644 -3311. 0 r. r. ill r ! T.. N rp ?fie r° lljjpj i aVa F aZ o�a �w COW i m a 7 0.. v 0 O U v '6 J E 3 zZ o� a �u w� L IN m m z 11 ill V 0 AS