HomeMy WebLinkAbout10 - Landscaping Maintenance of Medians & RoadsidesCITY OF
F NEWPORT REACH
" City Council Staff Report
October 28, 2014
Agenda Item No. 10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Mike Pisani, Acting Municipal Operations Department Director — (949) 644 -3055,
mpisani @newportbeachca.gov
PREPARED BY: Joan Williams, Management Assistant
PHONE: (949) 644 -3013
TITLE: Approval of Agreement for Landscaping Maintenance of Medians and Roadsides
ABSTRACT:
The City's current agreement for the landscape maintenance of citywide medians and roadside areas, the
OASIS Senior Center, and Newport Coast slopes, medians, parkways, and more expires on November 30,
2014. The Finance and Municipal Operations Departments issued a Request for Proposals (RFP), and
recommend that the City Council award an agreement for these services to Park West Landscape
Maintenance Inc.
RECOMMENDATION:
a) Award an agreement for the landscape maintenance of Citywide medians and roadsides, the OASIS
Senior Center, and Newport Coast facilities to Park West Landscape Maintenance Inc. ( "Park West "), at a
base cost of $1,440,000 per year with an allowance for additional as- needed services, subject to an
annual CPI increase not to exceed 2.5 %; and
b) Approve Budget Amendment No. 15BA -019 in the amount of $155,000 to appropriate additional funds
from unappropriated General Fund balance and the transfer of $75,000 from various Municipal Operations
Department accounts into Account 3170 -80881 to fund the increased cost of the services over the
remainder of the Fiscal Year.
FUNDING REQUIREMENTS:
This action requires a budget amendment. The amendment appropriates $155,000 from General Fund
unappropriated fund balance and transfers $75,000 from various MOD accounts into Account 3170 - 80881.
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DISCUSSION:
Background:
In 2012, the City awarded an agreement to Park West for landscape maintenance of Citywide medians
and roadsides, the OASIS Senior Center, and facilities in the Newport Coast area. The agreement expires
on November 30, 2014. This agreement commenced on December 1, 2012 for a two -year term with an
option for three one -year extensions. Prior to the expiration of the initial term, Park West advised the City
that, due to increasing costs from the rise in the minimum wage and costs associated with implementation
of the Affordable Care Act, they did not desire to extend the term of the agreement.
In anticipation of the expiration of the agreement, Finance and Municipal Operations Department staff
distributed a Request for Proposals (RFP) to companies that perform landscape services. The RFP
required that proposing firms supply costs and a workplan for the maintenance of over 250 acres of
landscape in the City, and required a minimum staffing level of 27 employees dedicated to the contract.
The minimum manpower requirement serves to ensure that the selected contractor has a sufficient
number of personnel to adequately perform the required work on a daily basis. It is a mandatory staffing
requirement, and any staff shortages are required to be reported to the City contract inspector on a daily
basis. This is an increase of two personnel from the current agreement due to the growth of landscaped
areas over the past two years, such as the Bristol North and South medians, the Balboa Boulevard
roadside landscape, and an increase in, and higher level of maintenance of the multi -use trails in Santa
Ana Heights. Additionally, the successful contractor will be required to spray weeds on sidewalks of
arterial roadways throughout the City on a quarterly basis. A mandatory pre - proposal meeting was
attended by 13 firms, and the City received six proposals by the September 25, 2014 closing date. The
proposals were evaluated by City staff on the basis of qualifications, similar experience and cost, with
qualifications and experience being weighted 60% and cost 40 %. The results were as follows:
Firm (Annual Base Maintenance (Aggregate score
Merchants Landscape Services Inc.
$
1,283,633
86.33
Park West Landscape Maintenance
$
1,440,000
85.99
Inc.
Mariposa Landscapes Inc.
$
1,547,323
85.52
Marina Landscape Inc.
$
1,578,803
85.52
Midori Gardens
$
1,454,912
80.96
Conejo Crest Landscape Inc.
$
1,375,504
70.79
After reviewing the cost and performance qualifications of the six firms, staff considered two firms to be the
most responsive of the proposers, Park West and Merchants Landscape Services ( "Merchants'). Staff
then proceeded to a second phase of evaluations to include reference checks and interviews with each
firm's management staff.
Merchants maintained the City's medians and roadside areas from 2007 through 2012. City staff's
experience with Merchants during that period was inconsistent. In general, Merchants performed
landscape duties well, but Merchants struggled to meet minimum manpower standards. On multiple
occasions, City staff determined that Merchants did not satisfy the required daily staffing, and there were
documented occasions where personnel assigned to the City were actually working in other
municipalities.
When this occurred, deductions were made from Merchants' monthly invoices for the loss of personnel,
but with fewer groundsworkers available, maintenance was not performed as well as it could have been.
In the interview with City staff, Merchants stated that their current supervisors were better informed as to
how the shifting of employees to other municipalities may be inconsistent with the company's obligations
to the City. Merchants also acknowledged their desire for flexibility in staffing levels. Consultation with
municipalities included on Merchant's reference list revealed their experiences with field supervision
issues.
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Park West has performed services in Newport Coast since the area was annexed in 2002. Additionally,
Park West has an agreement through 2019 to maintain the landscape at the Civic Center, Civic Center
Park, and Central Library. The firm has performed well in providing services in the current City
agreements; on an A through F scale, City staff gives them a B to B+ grade. Deficiencies include
minimum manpower issues relating to illness or vacations; however, these issues are communicated to
the City as required and extra personnel is provided to make up lost man hours within a week. There are
also occasional delays in required reports such as pest control recommendations.
References for Park West provided positive comments as to the quality of services provided. One of the
benefits Park West provides is that they maintain a yard in the City where their personnel report each
morning. It allows the contract inspector to easily verify staffing levels and to pass on information to
contract staff when necessary without searching for workers throughout the City.
Based upon previous experience, their work plan, and company management, staff recommends awarding
the agreement to Park West for an initial three -year term with the option for three extensions of one -year
each, at a starting base maintenance cost of $1,440,000, plus an allowance for additional as- needed
services, subject to a maximum annual increase of 2.5% (but based on the actual change in CPI). The
additional services commonly performed include irrigation repairs, damage from traffic accidents, and
renovations to landscaped areas in parks, medians, or at City facilities.
If the agreement is approved, Park West will begin service under the new agreement on December 1, 2014
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality
Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably
foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as
defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Maintenance /Repair Services Agreement with Park West Landscape
Attachment B - Budget Amendment
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ATTACHMENT A
MAINTENANCEIREPAIR SERVICES AGREEMENT
WITH PARK WEST LANDSCAPE MAINTENANCE, INC. FOR
LANDSCAPE MAINTENANCE OF MEDIANS AND ROADSIDES
THIS MAINTENANCE /REPAIR SERVICES AGREEMENT ( "Agreement') is
made and entered into as of this 29th day of October, 2014 ( "Effective Date "), by and
between the CITY OF NEWPORT BEACH, a California municipal corporation and
charter city ( "City "), and PARK WEST LANDSCAPE MAINTENANCE, INC., a California
corporation ( "Contractor'), whose address is 22421 Gilberto, Suite A, Rancho Santa
Margarita California 92688, and is made with reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City desires to engage Contractor to perform landscape maintenance and /or
repair services for City ('Project').
C. Contractor possesses the skill, experience, ability, background, certification and
knowledge to provide the maintenance and /or repair services described in this
Agreement.
D. Contractor has examined the location of all proposed work, carefully reviewed
and evaluated the specifications set forth by City for the Project, is familiar with
all conditions relevant to the performance of services, and has committed to
perform all work required for the compensation specified in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
1.1 The term of this Agreement shall commence on the Effective Date, and
shall terminate on November 30, 2017, unless terminated earlier or extended as set
forth herein.
1.2 The term of this Agreement may be extended up to three (3) times for an
additional one (1) year per extension. Contractor shall submit all requests for
extensions or requests for termination of this Agreement to the Project Administrator as
defined in Section 6. All requests shall be made in writing one hundred twenty (120)
calendar days prior to the termination date of each term or extended term. The failure
by Contractor to provide a written request within the one hundred twenty (120) calendar
days prior to the termination date of each term or extended term shall result in
termination of this Agreement.
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2. SERVICES TO BE PERFORMED
2.1 Contractor shall diligently perform all the services described in the Scope
of Services attached hereto as Exhibit A and incorporated herein by reference
( "Services" or 'Work"). As a material inducement to City entering into this Agreement,
Contractor represents and warrants that Contractor is a provider of first class work and
Contractor is experienced in performing the Work contemplated herein and, in light of
such status and experience, Contractor covenants that it shall follow the highest
industry standards in performing the Work required hereunder and that all materials will
be of good quality. For purposes of this Agreement, the phrase "highest industry
standards" shall mean those standards of practice recognized by one or more first -class
firms performing similar work under similar circumstances.
2.2 Contractor shall perform all Work required to be performed, and shall
provide and furnish all the labor, materials, necessary tools, expendable equipment and
all utility and transportation services necessary for the Project.
3. TIME OF PERFORMANCE
3.1 Time is of the essence in the performance of Services under this
Agreement and Contractor shall perform the Services in accordance with the schedule
included in Exhibit A. In the absence of a specific schedule, the Services shall be
performed to completion in a diligent and timely manner. The failure by Contractor to
strictly adhere to the schedule set forth in Exhibit A, if any, or perform the Services in a
diligent and timely manner may result in termination of this Agreement by City.
3.2 Notwithstanding the foregoing, Contractor shall not be responsible for
delays due to causes beyond Contractor's reasonable control. However, in the case of
any such delay in the Services to be provided for the Project, each party hereby agrees
to provide notice within two (2) calendar days of the occurrence causing the delay to the
other party so that all delays can be addressed.
3.3 Contractor shall submit all requests for extensions of time for performance
in writing to the Project Administrator as defined herein, not later than two (2) calendar
days after the start of the condition that purportedly causes a delay. The Project
Administrator shall review all such requests and may grant reasonable time extensions
for unforeseeable delays that are beyond Contractor's control.
3.4 For all time periods not specifically set forth herein, Contractor shall
respond in the most expedient and appropriate manner under the circumstances, by
fax, hand - delivery or mail.
4. COMPENSATION TO CONTRACTOR
4.1 City shall pay Contractor for the Services on a time and expense not -to-
exceed basis in accordance with the provisions of this Section and the Schedule of
Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Except
as otherwise provided herein, no rate changes shall be made during the term of this
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Agreement without the prior written approval of City. Contractor's compensation for all
Services performed in accordance with this Agreement, including all reimbursable
items, shall not exceed Five Million Five Hundred Thousand Dollars and 00/100
($5,500,000.00), without prior written amendment to the Agreement.
4.2 Upon the first anniversary of the Effective Date and upon each
anniversary of the Effective Date thereafter, the billing rates set forth in Exhibit B
('Billing Rates ") shall be adjusted in proportion to changes in the Consumer Price Index,
subject to the maximum adjustment set forth below. Such adjustment shall be made by
multiplying the Billing Rates in Exhibit B by a fraction, the numerator of which is the
value of the Consumer Price Index for the calendar month three (3) months preceding
the calendar month for which such adjustment is to be made, and the denominator of
which is the value of the Consumer Price Index for the same calendar month
immediately prior to Effective Date. The Consumer Price Index to be used in such
calculation is the "Consumer Price Index, All Items, 1982 -84 =100 for All Urban
Consumers (CPI -U) ", for the Los Angeles- Riverside- Orange County Metropolitan Area,
published by the United States Department of Labor, Bureau of Labor Statistics. If both
an official index and one or more unofficial indices are published, the official index shall
be used. If said Consumer Price Index is no longer published at the adjustment date, it
shall be constructed by conversion tables included in such new index. In no event,
however, shall the amount payable under this Agreement be reduced below the Billing
Rates in effect immediately preceding such adjustment. The maximum adjustment
increase to the Billing Rates, for any year where an adjustment is made pursuant to this
Section, shall not exceed 2.5% of the Billing Rates in effect immediately preceding such
adjustment.
4.3 Contractor shall submit monthly invoices to City describing the Work
performed the preceding month. Contractor's bills shall include the name and /or
classification of employee who performed the Work, a brief description of the Services
performed and /or the specific task in the Scope of Services to which it relates, the date
the Services were performed, the number of hours spent on all Work billed on an hourly
basis, and a description of any reimbursable expenditures. City shall pay Contractor no
later than thirty (30) calendar days after approval of the monthly invoice by City staff.
4.4 City shall reimburse Contractor only for those costs or expenses
specifically identified in Exhibit B to this Agreement, or specifically approved in writing in
advance by City.
4.5 Contractor shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra Work' means any
Work that is determined by City to be necessary for the proper completion of the
Project, but which is not included within the Scope of Services and which the parties did
not reasonably anticipate would be necessary at the execution of this Agreement.
Compensation for any authorized Extra Work shall be paid in accordance with Exhibit B.
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5. PROJECT MANAGER
5.1 Contractor shall designate a Project Manager, who shall coordinate all
phases of the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Contractor has designated Ralph Vasquez to be its
Project Manager. Contractor shall not remove or reassign the Project Manager or any
personnel listed in Exhibit A or assign any new or replacement personnel to the Project
without the prior written consent of City. City's approval shall not be unreasonably
withheld with respect to the removal or assignment of non -key personnel.
5.2 Contractor, at the sole discretion of City, shall remove from the Project any
of its personnel assigned to the performance of Services upon written request of City.
Contractor warrants that it will continuously furnish the necessary personnel to complete
the Project on a timely basis as contemplated by this Agreement.
6. ADMINISTRATION
This Agreement will be administered by the Municipal Operations Department.
City's Landscape Manager or designee shall be the Project Administrator and shall
have the authority to act for City under this Agreement. The Project Administrator shall
represent City in all matters pertaining to the Services to be rendered pursuant to this
Agreement.
7. CITY'S RESPONSIBILITIES
To assist Contractor in the execution of its responsibilities under this Agreement,
City agrees to provide access to and upon request of Contractor, one copy of all
existing relevant information on file at City. City will provide all such materials in a
timely manner so as not to cause delays in Contractor's Work schedule.
8. TYPE AND INSTALLATION OF MATERIALS /STANDARD OF CARE
8.1 Contractor shall use only the standard materials described in Exhibit A in
performing Services under this Agreement. Any deviation from the materials described
in Exhibit A shall not be installed or utilized unless approved in advance and in writing
by the Project Administrator.
8.2 All of the Services shall be performed by Contractor or under Contractor's
supervision. Contractor represents that it possesses the personnel required to perform
the Services required by this Agreement, and that it will perform all Services in a
manner commensurate with highest industry standards. All Services shall be performed
by qualified and experienced personnel who are not employed by City. By delivery of
completed Work, Contractor certifies that the Work conforms to the requirements of this
Agreement and all applicable federal, state and local laws and the industry standard.
8.3 Contractor represents and warrants to City that it has, shall obtain and
shall keep in full force and effect during the term hereof, at its sole cost and expense, all
licenses, permits, qualifications, insurance and approvals of whatsoever nature that is
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legally required of Contractor to practice its profession. Contractor shall maintain a City
of Newport Beach business license during the term of this Agreement.
8.4 Contractor shall not be responsible for delay, nor shall Contractor be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, or the failure of City to furnish timely information or to
approve or disapprove Contractors Work promptly, or delay or faulty performance by
City, contractors, or governmental agencies.
9. RESPONSIBILITY FOR DAMAGES OR INJURY
9.1 City and all officers, employees and representatives thereof shall not be
responsible in any manner for any loss or damage to any of the materials or other things
used or employed in performing the Project or for injury to or death of any person as a
result of Contractors performance of the Services required hereunder; or for damage to
property from any cause arising from the performance of the Project by Contractor, or
its subcontractors, or its workers, or anyone employed by either of them.
9.2 Contractor shall be responsible for any liability imposed by law and for
injuries to or death of any person or damage to property resulting from defects,
obstructions or from any cause arising from Contractor's Work on the Project, or the
Work of any subcontractor or supplier selected by Contractor.
9.3 To the fullest extent permitted by law, Contractor shall indemnify, defend
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers, and employees (collectively, the "Indemnified Parties ") from and against any
and all claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorneys' fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a Claim; collectively, "Claims "), which may arise from or in any manner
relate (directly or indirectly) to any breach of the terms and conditions of this
Agreement, any Work performed or Services provided under this Agreement including,
without limitation, defects in workmanship or materials or Contractor's presence or
activities conducted on the Project (including the negligent and /or willful acts, errors
and /or omissions of Contractor, its principals, officers, agents, employees, vendors,
suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of
them or for whose acts they may be liable or any or all of them).
9.4 Notwithstanding the foregoing, nothing herein shall be construed to
require Contractor to indemnify the Indemnified Parties from any Claim arising from the
sole negligence or willful misconduct of the Indemnified Parties. Nothing in this
indemnity shall be construed as authorizing any award of attorneys' fees in any action
on or to enforce the terms of this Agreement. This indemnity shall apply to all claims
and liability regardless of whether any insurance policies are applicable. The policy
limits do not act as a limitation upon the amount of indemnification to be provided by
Contractor.
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9.5 Contractor shall perform all Work in a manner to minimize public
inconvenience and possible hazard, to restore other work areas to their original
condition and former usefulness as soon as possible, and to protect public and private
property. Contractor shall be liable for any private or public property damaged during
the performance of the Work by Contractor or its agents.
9.6 To the extent authorized by law, as much of the money due Contractor
under and by virtue of the Agreement as shall be considered necessary by City may be
retained by it until disposition has been made of such suits or claims for damages as
aforesaid.
9.7 The rights and obligations set forth in this Section shall survive the
termination of this Agreement.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Contractor on an independent contractor basis
and Contractor is not an agent or employee of City. The manner and means of
conducting the Work are under the control of Contractor, except to the extent they are
limited by statute, rule or regulation and the expressed terms of this Agreement. No
civil service status or other right of employment shall accrue to Contractor or its
employees. Nothing in this Agreement shall be deemed to constitute approval for
Contractor or any of Contractor's employees or agents, to be the agents or employees
of City. Contractor shall have the responsibility for and control over the means of
performing the Work, provided that Contractor is in compliance with the terms of this
Agreement. Anything in this Agreement that may appear to give City the right to direct
Contractor as to the details of the performance of the Work or to exercise a measure of
control over Contractor shall mean only that Contractor shall follow the desires of City
with respect to the results of the Services.
11. COOPERATION
Contractor agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or interest in the
Work to be performed. City agrees to cooperate with Contractor on the Project.
12. CITY POLICY
Contractor shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points in
order to ensure the Project proceeds in a manner consistent with City goals and
policies.
13. PROGRESS
Contractor is responsible for keeping the Project Administrator informed on a
regular basis regarding the status and progress of the Project, activities performed and
planned, and any meetings that have been scheduled or are desired.
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14. INSURANCE
Without limiting Contractor's indemnification of City, and prior to commencement
of Work, Contractor shall obtain, provide and maintain at its own expense during the
term of this Agreement or for other periods as specified in this Agreement, policies of
insurance of the type, amounts, terms and conditions described in the Insurance
Requirements attached hereto as Exhibit C, and incorporated herein by reference.
15. LABOR AND PREVAILING WAGE REQUIREMENT
15.1 Contractor shall comply with all applicable provisions of State and Federal
law including, applicable provisions of California Labor Code, and the Federal Fair
Labor Standards Act.
15.2 Whenever Contractor has knowledge that any actual or potential labor
dispute is delaying or threatens to delay the timely performance of this Agreement,
Contractor shall immediately give notice to City, including all relevant information.
15.3 This agreement shall be paid in accordance with Section 1770 of the
California State Labor Code and in accordance with the tenus of the Southern California
Master Labor Agreement, which has established a prevailing rate of per diem wages to
be paid in the performance of this agreement. The Director of Industrial Relations has
ascertained the general prevailing rate of per diem wages in the locality in which the
work is to be performed for each craft, classification, or type of workman or mechanic
needed to execute the contract. A copy of said determination is available by calling the
prevailing wage hotline number (415) 703 -4774, and requesting one from the
Department of Industrial Relations. All parties to the contract shall be governed by all
provisions of the California Labor Code Relating to prevailing wage rates (Sections
1770 -7981 inclusive).
16. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the Services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following shall
be construed as an assignment: The sale, assignment, transfer or other disposition of
any of the issued and outstanding capital stock of Contractor, or of the interest of any
general partner or joint venturer or syndicate member or cotenant if Contractor is a
partnership or joint- venture or syndicate or cotenancy, which shall result in changing the
control of Contractor. Control means fifty percent (50 %) or more of the voting power or
twenty -five percent (25 %) or more of the assets of the corporation, partnership or joint -
venture.
17. SUBCONTRACTING
The subcontractors authorized by City, if any, to perform Work on this Project are
identified in Exhibit A. Contractor shall be fully responsible to City for all acts and
omissions of any subcontractor. Nothing in this Agreement shall create any contractual
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relationship between City and any subcontractor nor shall it create any obligation on the
part of City to pay or to see to the payment of any monies due to any such
subcontractor other than as otherwise required by law. City is an intended beneficiary
of any Work performed by the subcontractor for purposes of establishing a duty of care
between the subcontractor and City. Except as specifically authorized herein, the
Services to be provided under this Agreement shall not be otherwise assigned,
transferred, contracted or subcontracted out without the prior written approval of City.
18. OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan, document and other writing
produced (hereinafter "Documents "), prepared or caused to be prepared by Contractor,
its officers, employees, agents and subcontractors, in the course of implementing this
Agreement, shall become the exclusive property of City, and City shall have the sole
right to use such materials in its discretion without further compensation to Contractor or
any other party. Contractor shall, at Contractor's expense, provide such Documents to
City upon prior written request.
19. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the Services in this Agreement, shall be kept
confidential unless City expressly authorizes in writing the release of information.
20. RECORDS
Contractor shall keep records and invoices in connection with the Services to be
performed under this Agreement. Contractor shall maintain complete and accurate
records with respect to the costs incurred under this Agreement and any Services,
expenditures and disbursements charged to City, for a minimum period of three (3)
years, or for any longer period required by law, from the date of final payment to
Contractor under this Agreement. All such records and invoices shall be clearly
identifiable. Contractor shall allow a representative of City to examine, audit and make
transcripts or copies of such records and invoices during regular business hours.
Contractor shall allow inspection of all Work, data, Documents, proceedings and
activities related to the Agreement for a period of three (3) years from the date of final
payment to Contractor under this Agreement.
21. WITHHOLDINGS
City may withhold payment to Contractor of any disputed sums until satisfaction
of the dispute with respect to such payment. Such withholding shall not be deemed to
constitute a failure to pay according to the terms of this Agreement. Contractor shall not
discontinue Work as a result of such withholding. Contractor shall have an immediate
right to appeal to the City Manager or his /her designee with respect to such disputed
sums. Contractor shall be entitled to receive interest on any withheld sums at the rate of
return that City earned on its investments during the time period, from the date of
withholding of any amounts found to have been improperly withheld.
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22. CITY'S RIGHT TO EMPLOY OTHER CONTRACTORS
City reserves the right to employ other contractors in connection with the Project.
23. CONFLICTS OF INTEREST
23.1 Contractor or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to
disclose any financial interest that may foreseeably be materially affected by the Work
performed under this Agreement, and (2) prohibits such persons from making, or
participating in making, decisions that will foreseeably financially affect such interest.
23.2 If subject to the Act, Contractor shall conform to all requirements of the
Act. Failure to do so constitutes a material breach and is grounds for immediate
termination of this Agreement by City. Contractor shall indemnify and hold harmless
City for any and all claims for damages resulting from Contractor's violation of this
Section.
24. NOTICES
24.1 All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this Agreement shall be given in writing,
and conclusively shall be deemed served when delivered personally, or on the third
business day after the deposit thereof in the United States mail, postage prepaid, first -
class mail, addressed as hereinafter provided.
24.2 All notices, demands, requests or approvals from Contractor to City shall
be addressed to City at:
Attn:Landscape Manager
Municipal Operations Department
City of Newport Beach
100 Civic Center Drive
PO Box 1768
Newport Beach, CA 92658
24.3 All notices, demands, requests or approvals from City to Contractor shall
be addressed to Contractor at:
Attn: Ralph Vasquez
Park West Landscape Maintenance, Inc.
22421 Gilberto, Suite A
Rancho Santa Margarita, CA 92688
25. CLAIMS
Unless a shorter time is specified elsewhere in this Agreement, before making its
final request for payment under this Agreement, Contractor shall submit to City, in
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writing, all claims for compensation under or arising out of this Agreement.
Contractors acceptance of the final payment shall constitute a waiver of all claims for
compensation under or arising out of this Agreement except those previously made in
writing and identified by Contractor in writing as unsettled at the time of its final request
for payment. Contractor and City expressly agree that in addition to any claims filing
requirements set forth in the Agreement, Contractor shall be required to file any claim
Contractor may have against City in strict conformance with the Government Claims Act
(Government Code sections 900 et seq.).
26. TERMINATION
26.1 In the event that either party fails or refuses to perform any of the
provisions of this Agreement at the time and in the manner required, that party shall be
deemed in default in the performance of this Agreement. If such default is not cured
within a period of two (2) calendar days, or if more than two (2) calendar days are
reasonably required to cure the default and the defaulting party fails to give adequate
assurance of due performance within two (2) calendar days after receipt of written
notice of default, specifying the nature of such default and the steps necessary to cure
such default, and thereafter diligently take steps to cure the default, the non - defaulting
party may terminate the Agreement forthwith by giving to the defaulting party written
notice thereof.
26.2 Notwithstanding the above provisions, City shall have the right, at its sole
and absolute discretion and without cause, of terminating this Agreement at any time by
giving no less than seven (7) calendar days' prior written notice to Contractor. In the
event of termination under this Section, City shall pay Contractor for Services
satisfactorily performed and costs incurred up to the effective date of termination for
which Contractor has not been previously paid. On the effective date of termination,
Contractor shall deliver to City all reports, Documents and other information developed
or accumulated in the performance of this Agreement, whether in draft or final form.
27. LABOR
27.1 Contractor shall conform with all applicable provisions of state and federal
law including, but not limited to, applicable provisions of the federal Fair Labor
Standards Act ( "FLSA ") (29 USCA § 201, et seq.).
27.2 Whenever Contractor has knowledge that any actual or potential labor
dispute is delaying or threatens to delay the timely performance of this Agreement,
Contractor shall immediately give written notice to City, and provide all relevant
information.
27.3 Contractor represents that all persons working under this Agreement are
verified to be U.S. citizens or persons legally authorized to work in the United States.
27.4 To the fullest extent permitted by law, Contractor shall indemnify, defend,
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers, and employees from loss or damage, including but not limited to attorneys'
Page 10
10 -13
fees, and other costs of defense by reason of actual or alleged violations of any
applicable federal, state and local labor laws or law, rules, and /or regulations. This
obligation shall survive the expiration and /or termination of the Agreement.
28. STANDARD PROVISIONS
28.1 Recitals. City and Contractor acknowledge that the above Recitals are
true and correct and are hereby incorporated by reference.
28.2 Compliance with all Laws. Contractor shall, at its own cost and expense,
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted. In addition, all Work prepared by Contractor shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be
subject to approval of the Project Administrator and City.
28.3 Waiver. A waiver by either party of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent
breach of the same or any other term, covenant or condition contained herein, whether
of the same or a different character.
28.4 Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged
herein. No verbal agreement or implied covenant shall be held to vary the provisions
herein.
28.5 Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Scope of Services or any other
attachments attached hereto, the terms of this Agreement shall govern.
28.6 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of the Agreement or any other rule of
construction which might otherwise apply.
28.7 Amendments. This Agreement may be modified or amended only by a
written document executed by both Contractor and City and approved as to form by the
City Attorney.
28.8 Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
28.9 Controlling Law and Venue. The laws of the State of California shall
govern this Agreement and all matters relating to it and any action brought relating to
this Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
Page 11
10 -14
28.10 Equal Opportunity Employment. Contractor represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex, age or any other impermissible basis under law.
28.11 No Attorneys' Fees. In the event of any dispute or legal action arising
under this Agreement, the prevailing party shall not be entitled to attorneys' fees.
28.12 Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one (1) and the same instrument.
[SIGNATURES ON NEXT PAGE]
Page 12
10 -15
IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed on the dates written below.
APPROVED AS TO FORM:
CITY ATT RN Y'S OFFICE
Date: 101 1111LI
By:
Aa n C. Harp cAim 161 nI14
City Attorney
ATTEST:
Date:
0
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Rush N. Hill, II
Mayor
CONTRACTOR: Park West Landscape
Maintenance, Inc., a California
corporation
Date:
Bv:
Brian Chinnery
Regional Manager
[END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
Exhibit C — Insurance Requirements
Page 13
10 -16
EXHIBIT A
SCOPE OF SERVICES
Page A -1
10 -17
SCOPE OF SERVICES
1.1.1 DUTIES AND RESPONSIBILITIES
• INTENT
o The intent of these specifications is to provide full and complete contract
landscape maintenance at designated sites, herein described, and that such sites
be kept in a healthy, weed -free, vigorous, and well -kept state at all times for at
least three (3) years, with three (3) possible extensions of one (1) year each.
o DESCRIPTION OF PROJECT
o Furnish all labor, equipment, materials, and supervision to perform landscape
maintenance as described herein including, but not limited to, the following:
Weeding, cultivating and brush control both mechanically and with
chemicals.
• Fertilizing.
Shrub and groundcover trimming, pruning, training.
Minor tree pruning and staking.
• Irrigation programming, monitoring, maintenance, and repair.
• General rodent, pest and disease control on landscape planting and turf.
• Mowing, verticutting, and aerifying.
General litter control, refuse removal, and grounds policing.
• Plant replacement.
• Hardscape cleaning.
■ Access roadway clearance and visibility maintenance.
• General drainage structure and system maintenance.
Drinking fountain maintenance.
Reporting for vandalism, graffiti, or any safety concerns.
Pruning trees less than 12 feet in height.
Water truck for landscape /no irrigation systems
o It shall NOT be the contractor's responsibility to maintain or repair:
Area lighting systems
Fencing
Gates
• Any building located at the specified site
• Graffiti
■ Vandalism
Signage
Damage resulting from vehicular accidents
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10 -18
• Water, sewer, and electrical lines or systems, except to the extent
required in the technical specifications of the Bid Schedules.
• Trees over 12 feet in height.
• LEVEL OF MAINTENANCE
o All work shall be performed in accordance with the HIGHEST INDUSTRY
STANDARDS, as stated in the enclosed maintenance specification description.
Standards and frequencies may be modified from time to time as deemed
necessary by the City for the proper maintenance of the sites.
o If, in the judgment of the City, the level of maintenance is less than that specified
herein, the City shall, at its option, in addition to or in lieu of other remedies
provided herein, withhold appropriate payment from the Contractor until
services are rendered in accordance with specifications set forth within this
document and providing no other arrangements have been made between the
Contractor and the City. Failure to notify of a change and /or failure to perform
an item or work on a scheduled day may, at the City's sole discretion, result in
deduction of payment for that date, week, or month. Payment will be retained
for work not performed until such time as the work is performed to City
standard.
o The Contractor is required to correct deficiencies within the time specified by
the City. If noted deficient work has not been completed, payment for subject
deficiency shall be withheld for current billing period and shall continue to be
withheld until deficiency is corrected, without right to retroactive payments.
e MINIMUM PERSONNEL REQUIREMENTS
o The work force shall include a thoroughly skilled, experienced, and competent
supervisor who shall be responsible for adherence to the specifications
expressed within the Scope of Work. All supervisory personnel must be able to
communicate effectively in English (both orally and in writing) and be computer
literate. Any order given to supervisory personnel shall be delivered to the
Contractor. The supervisor assigned must be identified by name to ensure
coordination and continuity.
o At a minimum, contractor shall provide, in addition to one (1) full -time
supervisor, twenty -seven (27) full -time positions as depicted in the chart
available in Appendix A: Minimum Staff Requirements.
o All hours shall be made up if there are absences to the Contractor's workforce
(including sick days and vacation). The contractor shall provide replacements
the same day where advanced notice is provided.
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10 -19
o Work shall be performed by competent and experienced workers. All irrigation
maintenance and repairs shall be monitored by a California Landscape
Contractors Association, Certified Landscape Technician -I (Irrigation).
o The work force shall include a thoroughly skilled, experienced, and competent
supervisor who shall be responsible for adherence to the specifications.
Supervisors and lead workers must communicate effectively, both in written
and oral English, and shall be present at all times during contract operations.
Any order given to these supervisors or lead workers shall be deemed as
delivered to the Contractor.
o All pesticide operations, where required, shall be performed by a California State
Licensed pest control operator through written recommendation by a California
State Licensed Pest Control Advisor. The Contractor shall be responsible for
compliance with all local, state, and federal laws and regulations regarding
pesticide usage.
o All personnel working at the outlined areas shall be neat in appearance and in
uniforms as approved by the Landscape Manager. All personnel shall wear
identification badges or patches. Those employees working in or adjacent to
traffic lanes shall wear safety vests.
o Persons employed by the Contractor who are found not to be satisfactory by the
City shall be discharged or reassigned by the Contractor on fifteen (15) days'
notice from the City.
• WORKING HOURS
o Normal working hours shall be no more than ten (10) hours per day between the
hours of 7:00 AM and 5:00 PM. Normal working days are Monday through
Friday. Unless otherwise specified in the Scope of Work, no Saturday or Sunday
work other than litter control and refuse collection is to be scheduled without
prior written permission from the City, unless it is an emergency situation. No
motorized equipment shall be operated before 8:00 AM or after 5:00 PM.
o For the purposes of the Scope of Work, the following Holidays shall be
acceptable. Any additional holidays requested shall be done so in advance and
approved in writing by the City.
• Memorial Day
• Independence Day (4�h of July)
• Labor Day
• Thanksgiving Day
• Christmas Day
• New Year's Day
3
10 -20
QUALITY OF WORK AND MATERIAL
• All material and equipment furnished by the Contractor shall be new, high grade,
and free from defects and imperfections, unless otherwise hereinafter specified.
Workmanship shall be in accord with the best standard practices. Both materials
and workmanship shall be subject to the approval of the Project Administrator.
All materials used shall be approved in advance by the Project Administrator.
• The actual cost of all materials passed on to the City shall be wholesale cost of
the material. The wholesale cost shall be the actual cost paid by the Contractor
reflecting the best price, including discounts available. Receipts shall be required
for reimbursements.
• At no time shall the cost of materials exceed retail cost from the current
price list, minus the discount rates.
• Typical costs of the irrigation parts, plant material, etc, to be submitted to
the City prior to approval.
• The City reserves the right to purchase materials directly and make them
available to the Contractor. In the event the City exercises the option to
purchase the materials, the following conditions will apply:
• Contractor shall conform to all City practices and procedures.
• All City purchases will be for the sole expressed use of and for the City.
• The Contractor shall secure, store, inventory, distribute and control all
materials entrusted to the Contractor's representatives. All materials and
inventories shall be made available to the City upon request.
• The Contractor will reduce the unit cost for each maintenance task by the
City's actual cost for the materials provided and used.
• SUPERVISION OF CONTRACT
o All work shall meet with the approval of the Project Administrator. The contract
supervisor shall be available for daily morning meetings with the Project
Administrator or his designee(s) to determine progress and to establish areas
needing attention. A monthly maintenance schedule will be submitted in writing
to the City by the first day of said month. The supervisor of this contract shall be
available to meet with the City's representative for other projects during working
hours, as necessary.
o Any specific problem area which does not meet the conditions of the
specifications set forth herein shall be called to the attention of the Contractor
and if not corrected, payment to the Contractor will not be made until condition
is corrected in a satisfactory manner as set forth in the specifications.
rd
10 -21
• SPECIFICATIONS
o These specifications are intended to cover all labor, material and standards of
architectural, landscaping, and mechanical workmanship to be employed in the
work called for in these specifications or reasonably implied by terms of same.
Work or materials of a minor nature which may not be specifically mentioned,
but which may be reasonably assumed as necessary for the completion of this
work, shall be performed by the Contractor as if described in the specifications.
a RESPONSIBILITY FOR DAMAGES OR INJURY
o City and all officers, employees and representatives thereof shall not be
responsible in any manner for any loss or damage to any of the materials or
other things used or employed in performing the Project or for injury to or death
of any person as a result of Contractor's performance of the Services required
hereunder; or for damage to property from any cause arising from the
performance of the Project by Contractor, or its subcontractors, or its workers,
or anyone employed by either of them.
o Contractor shall be responsible for any liability imposed bylaw and for injuries to
or death of any person or damage to property resulting from defects,
obstructions or from any cause arising from Contractor's Work on the Project, or
the Work of any subcontractor or supplier selected by Contractor.
o To the fullest extent permitted by law, Contractor shall indemnify, defend and
hold harmless City, its City Council, boards and commissions, officers, agents;
volunteers, and employees (collectively, the "Indemnified Parties') from and
against any and all claims (including, without limitation, claims for bodily injury,
death or damage to property), demands, obligations, damages, actions, causes
of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses
(including, without limitation, attorneys' fees, disbursements and court costs) of
every kind and nature whatsoever (individually, a Claim; collectively, "Claims "),
which may arise from or in any manner relate (directly or indirectly) to any
breach of the terms and conditions of this Agreement, any Work performed or
Services provided under this Agreement including, without limitation, defects in
workmanship or materials or Contractors presence or activities conducted on
the Project (including the negligent and /or willful acts, errors and /or omissions
of Contractor, its principals, officers, agents, employees, vendors, suppliers,
consultants, subcontractors, anyone employed directly or indirectly by any of
them or for whose acts they may be liable or any or all of them).
5
10 -22
• CORRESPONDENCE
o All correspondence shall be addressed to Landscape Manager, Municipal
Operations Department, City of Newport Beach, PO Box 1768, Newport Beach,
California 92658 -8915.
• PROVISIONS FOR EXTRAS
o No new work of any kind shall be considered an extra unless a separate estimate
is given for said work and the estimate is approved in writing by the City before
the work is commenced. The Contractor will be required to provide before and
after photographs of safety items or emergency repairs which were made
without prior City approval. Documentation of contract compliance may be
required on some occasions.
o Should a change or extra work be found necessary by the City, all changes and
extra work shall be performed at the same unit price of any proposal item listed.
If the work is not listed as a proposal item, the Contractor shall submit a fair cost
for the work to be performed. A change order authorization will be issued by the
City.
o The City reserves the right to increase or decrease the quantity of any item(s) or
portion(s) of the work described in the specifications or the proposal form or to
omit portions of the work so described as may be deemed necessary or
expedient by the Project Administrator or designated representative and the
Contractor shall agree not to claim or bring suit for damages, whether for loss of
profits or otherwise, on account of any decrease or omission of any kind of work
to be done. The City shall reduce the price accordingly. Alterations, modifications
or deviations from the work described in the scope of services by Contractor
shall be subject to the prior written approval of the City. Any price adjustments
shall be made by mutual consent of the parties in that case.
• EQUIPMENT
o All vehicles and equipment used in conjunction with the work shall be
maintained in a neat, clean, and orderly manner and shall be in good working
order. The Project Administrator, or his authorized agent, may reject any vehicle
or piece of equipment and order it removed from the job site.
• STREET CLOSURES, DETOURS, BARRICADES
o Warning signs, lights, and devices shall be installed and displayed in conformity
with the most recent addition of "The California Manual on Uniform Traffic
Devices" for use in performance of work upon highways issued by the State of
California, Department of Transportation and as directed by City staff.
[1
10 -23
o If the Contractor fails to provide and install any of the signs or traffic control
devices required hereby or ordered by the City staff, staff may cause such signs
or traffic control devices to be placed by others, charge the costs therefore
against the Contractor, and deduct the same from the next progress payment.
o Beacon lighting visible from behind the vehicle will be installed on vehicles
working along City streets.
• DISPOSAL
o 100% of all landscape debris will be disposed of through a landscape material
recycling center or reused in some manner. The Contractor shall dispose of all
cuttings, weeds, leaves, trash, and other debris from the operation as work
progresses. The City shall not be responsible for the disposal nor the cost of
disposal. Contractor shall pay all disposal fees and provide documentation
evidence of recycling to include location, tonnage, etc. on a monthly basis to the
City.
e RECORDS
o The Contractor shall keep accurate records concerning all of his /her employees
or agents. The Contractor shall provide this information in an organizational
chart as changes in staffing occur.
o The Contractor shall complete a monthly maintenance report indicating work .
performed and submit this completed report to the Project Administrator. This
report should also contain a description, including staff - hours, equipment, and
materials breakdowns and costs used to accomplish any additional work which
the Contractor deems to be beyond the scope of the contract and which has
been approved by the City in accordance with the Agreement. Contractor shall
provide all reports included in Appendix E: Required Reports. Payment for any
extra work will not be authorized unless the additional work and costs thereof
are first approved in writing by the City in accordance with the Agreement.
o The Contractor shall, within fifteen (15) days of the effective date of an executed
agreement, prepare and submit a written annual maintenance calendar to the
Project Administrator for approval. This maintenance calendar shall clearly
indicate all of the maintenance tasks required by this agreement and the months
of the year they are scheduled to be performed. If it is necessary to make
periodic revisions to this maintenance schedule, a modified calendar must be
submitted to the Project Administrator for approval prior to the date the
changes are to take effect.
7
o The Contractor shall permit the City to inspect and audit its books and records
regarding City - provided services, including requests for certified payroll of
employees assigned to the City, during regular business hours.
• SPECIALTY OPERATIONS
o Written notification of all "specialty type' maintenance operations shall be given
to the City forty -eight (48) hours prior to each of these operations by the
Contractor. "Specialty type" maintenance operations are defined as: flail
mowing, fertilization, turf aerification, turf dethatching, seeding and topdressing,
herbicide applications for roadside spraying, water truck operations, mulch
applications and plant replacements. Positions used for specialty operations
shall be in addition to those outlined in Appendix A: Minimum Staff
Requirements.
• EMERGENCY SERVICES
o The Contractor will provide the City with names, email addresses, and telephone
numbers of at least two (2) qualified persons who can be called by City
representatives when emergency maintenance conditions occur during hours
when the Contractors normal work force is not present in the City. These
Contractor representatives shall respond to said emergency within thirty (30)
minutes of receiving notification.
• LANDSCAPE LICENSE
o In addition to any and all relevant City, State and Federal permits and licenses
required in the Agreement, the Contractor shall hold a valid and current
California C -27 License and submit a copy thereof. The Contractor must be
licensed as a California State Licensed Pest Control Operator and a California
State Licensed Pest Control Advisor. The name and permit number will be
supplied to the City within one (1) calendar day after effective date of the
contract, and any changes forwarded within twenty -four (24) hours of said
change. A licensed pest control operator with a qualified application license
must be provided to apply all restricted chemical materials.
CONTRACTOR'S OFFICE
o Contractor is required to maintain an office within a thirty (30) minutes response
time of the job site and provide the office with phone service during normal
working hours. During all other times, a telephone answering service shall be
utilized and the answering service shall be capable of contacting the Contractor
by cell phone. In instances of an emergency, the Contractor shall have a
maximum response time of thirty (30) minutes if the emergency occurs during
normal working hours; and one (1) hour if it occurs outside of normal working
E
FRIPb7
hours. There will be no on -site storage of equipment or materials. Contractor
will have full responsibility for maintaining an office and a storage facility.
• SCHEDULES
o Annual Schedule
• The Contractor shall provide an annual maintenance schedule indicating the
time frames when items of work shall be accomplished per the performance
requirements.
• The Contractor shall complete the schedule for each median and roadside in
a manner which shall correspond to the weekly schedules.
• The Contractor shall provide an annual maintenance schedule indicating the
time frames when items of work shall be accomplished per the performance
requirements.
The Contractor shall submit revised schedules when actual performance
differs substantially from planned performance.
o Monthly Schedule
• Contractor shall meet with the City once a month to discuss work
performance, special instructions, any problems encountered and upcoming
schedules.
o Weekly Schedule
Weekly schedule forms shall be provided by the Contractor indicating the
major items of work to be performed in accordance with the performance
requirements and further delineate the time frames for accomplishment by
day of the week and by morning and afternoon.
• The Contractor shall complete the schedule for each item of work and each
area of work.
• The initial schedule shall be submitted within seven (7) calendar days after
effective date of the contract. Thereafter, it shall be submitted weekly on
Thursday mornings for City approval, prior to scheduling work for the
upcoming week beginning the following Monday, indicating locations to be
serviced.
Changes to the schedule shall be received by the Project Administrator at
least twenty -four (24) hours prior to the scheduled time for the work.
r7
10 -26
• Failure to notify of a change and /or failure to perform an item of work on a
scheduled day may, at the City's sole discretion, result in deduction of
payment for that date, week or month.
■ The Contractor shall adjust his /her schedule to compensate for all holidays
and inclement weather days.
o Daily Schedule
• The Contractor shall meet with the City's representative daily in order to
review the week's work, receive special instructions, and discuss any
problems encountered on the job.
■ Daily schedule shall be emailed to the city inspector before 8:OOa.m. each
work day.
• It shall list site locations of crews and numbers assigned at each site.
Changes to daily schedule can be made verbally or by email to the city
inspector.
o Performance on Schedule
■ The Contractor has been provided the maximum latitude in establishing work
schedules that correspond to its manpower and equipment resources. The
Contractor has also been provided the opportunity and procedure for
adjusting those schedules to meet special circumstances. Therefore, all work
shall be completed on the day scheduled, as shown on the daily and weekly
schedules.
■ PERFORMANCE DURING INCLEMENT WEATHER
o During the periods when inclement weather hinders normal operations, the
Contractor shall adjust his /her work force in order to accomplish those activities
that are not affected by weather.
o Failure to adjust the workforce to show good progress on the work shall result in
deduction of payments to reflect only the work actually accomplished.
o The Contractor shall immediately notify the Project Administrator or his /her
designee prior to removing the work force from the job site for agreement on
degree of inclement weather or other reasons.
10
10-27
• UNDERGROUND EXCAVATIONS
o The Contractor shall be responsible for locating all underground utility lines to
insure the safety of his /her work crew and to protect, in place, existing utility
equipment before commencing any excavation. Contractor shall contact the
Project Administrator and Underground Service Alert (www.diealert.ore) (1 -800-
227 -2600) forty -eight (48) hours before commencing any excavation, to locate
underground service lines.
• PESTICIDES
• The City shall maintain all documents that pertain to the use of pesticides on its
property.
• Contractor shall provide the Project Administrator with all of the following in
paper and electronic format:
• A copy of Contractor's Orange County Agricultural Commissioner's
"Restricted Materials Permit /Operator I.D. numbers ".
• A written "Pest Control Recommendation" for each site before Contractor
uses any pesticide. Recommendation shall include a label and Material Safety
Data Sheet for the pesticide proposed. Each complete set of
recommendations shall be submitted in a binder (provide two (2) bound
copies)
A "Pesticide Use Daily Record" for any site that a pesticide was used, within
twenty -four (24) hours of application. Total amounts of pesticides applied
shall be submitted weekly.
A weekly schedule indicating locations to be treated. If a restricted pesticide
is going to be used, a copy of the "Notice of Intent To Use Restricted
Materials ", must be submitted twenty -four (24) hours before application.
• An annual Proposed Pesticide List including the Environmental Protection
Agency numbers and caution level of all the pesticides Contractor intends to
use for this contract, and shall be approved by Project Administrator before
any such use.
o A full -time Pest Control Operator will be assigned to the contract to apply all
pesticides with a State of California Qualified Applicators License.
The pest control operator shall be provided a complete spray rig with a
minimum one - hundred (100) gallon tank. The cost of all pesticides will be
borne by the Contractor.
o The Contractor shall not use any pesticide that has not been authorized by the
Project Administrator in writing.
11
1.1.2 TECHNICAL MAINTENANCE SPECIFICATIONS
• GENERAL LANDSCAPE MAINTENANCE REQUIREMENTS
o Perform all maintenance functions in accordance with the following
specifications and at the frequencies indicated, unless otherwise indicated in the
Appendix B: Maintenance Frequency Schedule. The City shall have the right to
determine schedule days and the extent and frequency of additional as- needed
services. Standards and frequencies may be modified from time to time as
deemed necessary by the City for the proper maintenance of the listed facilities.
o Conduct all operations so as to provide maximum safety for the public and
minimize disruption of the public use of City parks and facilities.
o Keep all gutters, curbs, and walks adjacent to contract areas free of leaves,
weeds, trash, and other debris.
o Keep sidewalks free of algae where constant runoff occurs.
o Remove leaves, weeds, trash, and other debris from landscaped areas and
disposed of off -site.
o Clean sidewalks, roadways, and any other areas littered or soiled by Contractor
maintenance operations.
o Maintain the premises free of debris at all times. Upon completion of any work
project, the Contractor shall remove remaining excess materials, waste, rubbish,
debris, and his /her construction and installation equipment from the premises.
Any dirt or stains caused by the work shall be removed. Existing City trash
containers shall not be used for the disposal of debris collected by the
Contractor.
o Prune plant materials adjacent to roadway intersections to provide adequate
sight distance for vehicles entering the intersection.
o Prune plant materials so that all traffic control signs are clearly visible to
approaching drivers.
o Notify the City immediately of any unusual and hazardous conditions at the
work site.
o Notify City within one (1) hour of malfunctioning facilities or conditions that may
break, malfunction, or interrupt the public's use of City facilities.
12
o Provide control measures for all insects, other like pests, and diseases. Any
control measures should be approved first by the Project Administrator with
written recommendations from the Contractor's Pest Control Advisor. All rodent
activity shall be eradicated as soon as possible. Particular attention to burrowing
rodents is necessary to protect the site.
o Remove all animal feces or other materials detrimental to human health from
park areas and properly dispose immediately.
o Remove all broken glass and sharp objects and properly dispose immediately.
o Clean all sand and wood chip areas abutting maintained areas when dirtied by
Contractor's operations and at other times as required.
o Empty trash cans provided by the City daily, and wash after emptying (when
necessary) or as determined by the Inspector. Contractor shall provide plastic
liners for all trash cans at Contractor's expense.
o Keep all concrete "V" drains, to include the portion under the sidewalk, free of
vegetation, debris, and algae to allow unrestricted water flow.
o Clean all other drainage facilities of all vegetation and debris. All grates shall be
tested for security and refastened as necessary. Missing or damaged grates shall
be reported to the City.
■ SPECIFIC LANDSCAPE MAINTENANCE REQUIREMENTS
o Drainage Facilities
All drainage structures shall be checked and cleaned to insure consistent
unrestricted water flow.
• Any damage to structures shall be noted immediately to the Project
Administrator.
• Failure to properly maintain drainage systems or to notify the Project
Administrator of damaged systems will result in the Contractor assuming full
responsibility for the repair of drainage damage to the facility.
o Irrigation System Maintenance
■ The Contractor shall maintain the complete sprinkler system in an operable
condition in those locations where operable systems exist. This includes but
is not limited to controllers, backflow devices, flow sensors, master valves,
manual and remote control valves, wiring, pipes, vaults, heads, and anti -
drain valves; at sites including but not limited to the list attached as
13
Appendix F: Irrigation Information. The Contractor shall not be responsible
for the water meter assembly as he /she may cause damage to these items.
• Repair and adjust all sprinkler heads to maintain proper and uniform water
application. The Contractor will adhere to all State, County, and local
regulations accordingly.
• Adjust water application (both manual watering and by adjusting the
irrigation controllers) to compensate for changes in weather. Contractor will
be responsible for damages occurring due to under - watering or over -
watering.
• Contractor shall turn off irrigation systems during rains and turn system back
on when appropriate.
• All replacements to be made with original type material or as directed.
• Repair or replacement of equipment damaged as a result of Contractor's
negligence shall be replaced at the Contractor's expense.
• Material substitutions shall be approved by the Project Administrator.
• Necessary irrigation repairs shall be made prior to the next scheduled
irrigation cycle. All repairs shall be made in accordance with City standard
irrigation specifications stated in Appendix D: Standard Materials.
• Irrigation programming charts will be included in monthly reports in January,
April, July and October. Such reports shall be made pursuant to those stated
in Appendix E: Required Reports.
• Areas shall only be irrigated between 11:00 PM and 6:00 AM.
• Contractor will maintain moisture sensors at all sites.
• Contractor will maintain master valve and flow sensors at each site. Master
valves will be tested weekly and repaired as required.
• Replacement Irrigation materials (old parts), such as, but not limited to:
irrigation valves, UNIK controllers, steam rotors, pop -up sprinklers, Solenoids,
Add -A -Zones and Diaphragm repair kits shall be provided to the Project
Administrator for verification.
City shall reimburse Contractor for the actual cost, plus fifteen percent (15 %)
of all irrigation materials installed by the Contractor in the performance of
Services. Actual costs shall be the best price available to Contractor, including
all applicable discounts. Contractor shall provide City with a schedule of
typical costs of irrigation parts, plant materials and other commonly used
items within thirty (30) days from the date of the commencement of the
14
10 -31
Agreement. Contractor shall retain records reflecting the actual cost of parts
or materials used and the performance of services required by the
Agreement.
• Contractor shall not charge labor for any irrigation repairs, unless it is pre -
approved by the City for emergency repairs on overtime.
• City reserves the right to purchase materials or parts and make them
available to Contractor. City shall notify Contractor of its intention to do so
seven (7) days prior to Contractor's obligation to use City provided parts
and /or materials. Contractor shall secure, store, inventory, distribute and
control all materials or parts provided to Contractor by City. Contractor shall
make all materials and inventory available to the City upon request.
• Contractor shall adopt reasonable methods during the duration of the
Agreement to furnish continuous protection to City equipment and property
and /or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, except such losses
or damages as may be caused by the City's sole negligence or willful
misconduct.
• Contractor shall advise the City's Project Administrator of any damage to City
equipment or property immediately upon becoming aware of the damage.
• Contractor shall repair damaged irrigation pipes, controllers and valves only
after the City's Project Administrator has approved a written estimate of the
cost of repair.
■ Irrigation systems shall be thoroughly inspected by operating all control
valves and checking for proper coverage, leaks, valve actuation, proper
timing, and other operational conditions. However, the Contractor shall be
responsible for the proper operation of the system at all times and shall
provide for obvious repairs as needed. A weekly Irrigation Tracking
Worksheet shall be submitted to the City inspector, specifying locations,
controller numbers, date of inspection, and type of repairs made.
o HORSE TRAIL MAINTENANCE — SANTA ANA HEIGHTS — CYPRESS STREET /MESA DRIVE
TRAIL
o Pest and Weed Control — per included Technical Specifications covering pest and
weed control and Appendix C: Maintenance Frequency Schedule For Utility
Sites.
o Grounds Policing /Litter Removal — per included Technical Specifications covering
grounds policing, litter removal and Appendix B and Appendix C.
15
10 -32
o Minor grading/add decomposed granite — add decomposed granite and perform
minor grading of ruts or wash -outs on a monthly basis.
o Sweep all drive /street approaches — broom sweep all drive /street approaches
per Appendix B and Appendix C.
o Remove all animal waste- per included Technical Specifications and Appendix C.
• WATER CONSERVATION
o Contractor shall appoint a staff member to act as the Water Manager. The
Water Manager shall have the following abilities and shall meet the following
requirements:
• Abilities
• Meet Irvine Ranch Water District (IRWD) Landscape Irrigation
Guidelines and monthly water allocations stated in Appendix G:
Irvine Ranch Water District Landscape Irrigation Guidelines.
• Maintain a healthy landscape.
• Calculate evapotranspiration (ET) rates to gallons per minute (GPM).
• Maintain all landscapes in a usable condition (no flooding due to
over - irrigation).
• Troubleshoot and diagnose irrigation systems issues, and recommend
or take corrective action.
• Requirements
• Program all controllers weekly according to the IRWD allocation.
• Notify the Contractor or City Representative of all required repairs.
• Meet the IRWD monthly water allocations for each meter on all
streetscape and park applications. The Contractor shall maintain
healthy plant material, and avoid monthly IRWD penalties.
Damages For Water Management
• Should the Contractor exceed the IRWD allocation, all penalty charges
for water used above the allocation will be deducted from the
Contractor's monthly billing.
16
10 -33
• Deduction shall exclude all approved appeals such as mainline
failures.
• The Project Administrator shall meet monthly with the Contractor's
Representative and the Contractor's Water Manager to review over -
allocation water billing to determine which water billing appeals are
to be approved and which are to be waived.
• The Contractor shall copy Project Administrator on all such appeals,
and include all meter readings, allocation calculations and proof of
repairs.
• Over - allocations that do not qualify for appeal or have not been
waived will be deducted from the Contractor's monthly payment.
• TURF MAINTENANCE
o All turf is to be mowed once per week.
o Frequency of mowing shall be scheduled so that no more than one -third (1/3) of
the height of the grass plant is removed per mowing.
o Borders shall be edged at each mowing with a gas - powered walk- behind edger.
o Clippings shall be collected and removed unless otherwise directed by the City.
o Mechanically trim around sprinklers as needed to provide proper and
unobstructed irrigation. The cutting of holes around sprinklers shall not be
permitted.
o Chemically kill turf around trees, as needed, a maximum of six (6) inches from
the tree base or as directed by the City. If a tree wound is present then hand
trimming is required. A two (2) inch layer of bark mulch (approved by City) shall
be maintained in this area at all times.
o Mechanically trim around vaults, posts, and other similar features.
• Mowing equipment shall be approved by the City. Equipment must be sharp and
properly adjusted to avoid damage to the turf plant.
• Pick up all litter prior to mowing.
• On all baseball infields, edging shall be performed using a string line and shall
use the base paths as a guide.
• Mow turf to the following heights:
17
FrOCE.1
• Warm season turf grass: three quarters (3/4) to one and one - quarter (1' /<)
inches.
• Bermuda Grass: one -half (1/2) to three - quarter (3/4) inches.
• Cool season turf including Bluegrass, Perennial Rye, Fescues: one and one -
half (1 %) inches to two and one -half (2 %) inches.
• Kikuyu and St. Augustine turf: one and one - quarter (1 %) inches to one and
three - quarter (1 Y4) inches.
• Vertical mowing of warm season grasses shall be done once per year in March to
allow for sufficient time for turf regeneration.
• Depth of cut shall be sufficient to remove thatch without damaging crown of
turf plant.
• Cool season grasses shall be renovated to remove thatch as directed.
• All turf shall be fertilized four times per year using a homogenous, pellet or
granular slow - release material. City must approve the material used. Apply at
the following rates and time:
• January: 16 -6 -8 (or approved equivalent) fertilizer at one pound actual
nitrogen per 1,000 square feet.
• April: 22 -3 -9 (or approved equivalent) fertilizer at one pound actual nitrogen
per 1,000 square feet.
• July: 21 -3 -5 (or approved equivalent) fertilizer at one pound actual nitrogen
per 1,000 square feet.
• October: 16 -6 -8 (or approved equivalent) fertilizer at one pound actual
nitrogen per 1,000 square feet.
• Material shall be applied using a rotary-type spreader, ensuring uniform
overlap. All excess fertilizer deposited on sidewalks, parking lots, and other
hardscape areas shall be properly cleaned and removed.
• The Contractor shall perform a soil fertility analysis at individual sites (up to
10) as directed by the City in the month of December and review the analysis
with the Project Administrator in the month of January.
• All materials must be approved by the Project Administrator. Quantities
used must be submitted to the Project Administrator on the Monthly
Fertilizer Use Report. Such reports shall be made pursuant to those stated in
Appendix E: Required Reports.
W
o Appropriate fungicide, weed control, and insecticide materials shall be applied to
all turf areas throughout the year on a curative basis.
• Turf areas must be maintained in a weed -free basis.
• Chemical control of broadleaf weeds shall be initiated as needed on all turf.
• The pest control operator shall post all areas to be treated per label
requirements and be present on treated sites until chemicals have dried.
o Aerate all turf areas as often as required (minimum of twice per year; between
April 1 and May 15 and between September 1 and November 1).
■ Aerate all turf with a mechanical aerator set with one -half (1/2) inch core
spoons at not more than six (6) inch spacing and a minimum depth of four (4)
inches.
■ Remove and dispose all cores.
Contractor is responsible for locating and marking all sprinkler components.
Contractor is responsible for damages due to aeration operations.
o Irrigate as necessary to maintain proper growth rate, optimum appearance, and
the health of the turf plant.
Irrigation must be scheduled to avoid either under - watering or over -
watering.
Manually water where necessary, however irrigator shall remain present on-
site if this is to occur.
Check operation of entire irrigation system at each site weekly, or more
often when conditions warrant, to insure proper operation of irrigation
system.
o Control all rodent pests as necessary to provide a healthy and safe environment
for turf and public.
o Visually inspect all turf areas on a weekly basis for pest, fertility, irrigation,
damage, and other needs. Correct as necessary.
o Scheduling of mowing and turf care maintenance times will be approved by the
City. Use by the public will dictate schedules, and noise levels will be kept to an
acceptable minimum at all times.
19
• GROUNDCOVER MAINTENANCE
o All groundcover areas shall be maintained in a trimmed, weed -free condition.
o Weeds shall be removed as they appear. No hoeing or scuffling is allowed,
weeds are to be chemically controlled or manually removed by the roots.
o A pre- emergent herbicide shall be applied in all shrub and groundcover beds
three times per year, in February, June and October. Pre - emergent quantities
shall be provided on a use report for the month and used bags provided upon
request. Such reports shall be made pursuant to those stated in Appendix E:
Required Reports.
o Morning glory and grass infestations shall be treated immediately when
observed.
o Groundcover areas shall be fertilized twice per year, once in March and once in
October with JTM complete fertilizer at 10 pounds per 1000 square feet.
Substitutions may be considered at the City's sole discretion.
o Trim and edge as necessary to restrict growth from encroaching on sidewalks,
curbs, turf areas, roadways, or other adjacent areas and plants. Growth
retardants may be used as approved by the City.
• Irrigate as required to maintain adequate growth and reasonable appearance.
Manually water where necessary.
• Control pests, including insects, fungus and rodents, as necessary to maintain a
healthy environment for plant growth.
• Bare groundcover areas shall be kept cultivated and raked of all debris.
• Bark mulch shall be replaced as needed and at the Contractor's expense, to
ensure a layer of mulch at least two (2) inches thick at all times.
• SHRUB, VINE AND TREE MAINTENANCE
o Shrubs shall be maintained in a safe and reasonably trimmed appearance by
proper shaping and pruning to promote the plant's natural character.
o Bi- monthly trim all shrubs to maintain the size and shape specified by the Project
Administrator.
o Pruning shall be accomplished to maintain a natural appearance; decorative,
poodle cuts, or other unnatural pruning will not be permitted. Edges shall be
beveled; no hard edges will be permitted.
20
o Control pests as required, including snails and insects.
o Remove all dead, diseased, or damaged branches back to a side branch. Do not
leave branch stubs.
o Application of an iron chelate fertilizer or balanced fertilizer shall be made as
needed throughout the year to maintain a healthy, vigorous growth and foliage.
o Irrigate as required to maintain adequate growth and appearance. Manually
water or water truck where necessary.
o Careful attention not to prune or trim shrubs prior to blooming shall be made.
At the conclusion of blooming of plants, all blooms shall be trimmed off or
otherwise removed. Flower stalks on agapanthus, day lilies, morea, fountain
grasses and other similar plants shall be removed immediately after blooming or
as directed by City.
o All bare shrub bed areas shall be raked weekly to remove all litter and other
debris.
o Growth of woody plants shall be encouraged except where it interferes with
circulation, maintenance activities, roadways, drainage facilities, fence lines, or
other structures. Dead branches of plants shall be removed regularly.
o Trim plant material regularly adjacent to curbs, sidewalks, and roadways to
provide for proper, unobstructed circulation.
o Bark mulch shall be replaced as needed and at the Contractor's expense, to
ensure a layer of mulch at least two (2) inches thick at all times.
o All plant material will be trimmed to protect property owners' ocean views, bay
views, vistas, etc. as needed or as directed by City staff. For Newport Coast
areas, an Annual Trimming maintenance schedule shall be provided to the City
that includes a rotation of at least two trimming cycles per year.
o Weeds shall be removed as they appear. No hoeing or scuffling is allowed, weeds
are to be chemically controlled or manually removed by the roots.
o A pre- emergent herbicide shall be used three times a year where appropriate
around shrubs, vines and trees, and as approved by the City in February, June
and October. Pre- emergent quantities shall be provided on a use report for the
month and used bags provided upon request. Such reports shall be made
pursuant to those stated in Appendix E: Required Reports.
o The Contractor is responsible for trimming all trees up to twelve (12) feet in
height. Trees shall be trimmed as necessary to maintain adequate pedestrian
21
and vehicle traffic and to provide clearance from buildings, signs and other
similar features.
Remove all suckers from base of trees as they develop throughout the year.
• Stake and support trees as necessary. Staking and guying shall be as directed
by the City. Staking materials shall be supplied at the Contractor's expense.
• All tree guys, ties, and stakes shall be checked regularly to avoid girdling and
damage.
• Contractor shall stake or otherwise support trees during inclement weather
and remove branches and other debris generated by such weather.
• Inspect each site for dead or dying trees, broken, cracked, or hanging
branches or other hazards. Immediately notify the Landscape Manager if
any of the above conditions exists.
• Except for emergency removal, no tree /shrub shall be removed without prior
direction or approval of the City. Trees /shrubs badly damaged and in need of
replacement shall be brought to the attention of the Landscape Manager.
• Water as required to maintain proper and vigorous growth according to
variety. Manual water where necessary.
• Tree wells shall be maintained with two (2) inch thick layer of bark mulch at
Contractor's expense, unless groundcover is present. Weeds shall be
removed, including their roots, before they reach three (3) inches in height.
• All trees shall be fertilized once per year with tree fertilizer spikes approved
by the City.
• All palms shall be fertilized with Palm Plus fertilizer once in March, once in
June, and once in October.
• Complete pruning, heading back, lacing out, or removal will only be done at the
direction of the City and at the prescribed unit price. All such pruning shall be
made in accordance with current International Society of Arboricultural
techniques and practices that promote the natural character of the tree.
• All pruning shall be done with clean, sharp tools appropriate for the intended
work. Cuts shall be made sufficiently close to the parent limb, without cutting
into the branch collar or leaving a stub, so that closure can readily start under
normal conditions.
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10 -39
• WATER TRUCK OPERATIONS
o Operations of the water truck will start no later than 4:00 a.m., so as not to
conflict with early morning traffic. The city may require certain sites to be
scheduled after 7:00 a.m.
o Water Truck Operator is a separate driver to the contract, utilized as many days
as need to maintain adequate soil moisture level and healthy appearance of
landscapes.
o Record and submit the weekly water usage for water truck sites, using City -
supplied water meter.
s HARDSCAPE MAINTENANCE
o During each site visit, concrete (including stamped concrete) and asphalt areas,
including turn pocket fingers, driveways, parking areas, sidewalks, patios, shall
be checked and cleaned.
All expansion joints and cracks are to be maintained free of weeds.
• Dirt, litter, and other debris must be removed on a weekly basis.
• Inspect for safety hazards, including tripping hazards, holes, or other
conditions. Immediately report such to the Landscape Manager.
o Vacuums, blowers, sweepers or other approved means may be used to clean
hardscape areas. However, debris shall not under any circumstance be blown or
otherwise swept onto adjacent streets or property. All debris must be picked up
by the Contractor and removed from the site. Any equipment that is used for
cleaning hardscape must be approved by the City.
o All hard surface areas shall be inspected weekly for uplifts and /or tripping
hazards. All uplifts and /or tripping hazards shall be barricaded immediately and
the City notified verbally within two (2) hours and by written memo within
twenty -four (24) hours.
o All animal feces or other materials detrimental to human health shall be
removed from sites immediately.
o All broken glass and sharp objects shall be removed immediately.
o All areas shall be inspected six days per week and maintained in a neat, clean
and safe condition at all times.
o All areas shall be raked to remove leaves and debris six (6) days per week.
23
10 -40
o All amenities within hardscape areas, including but not limited to benches tables,
trash receptacles, and play equipment, shall be inspected for vandalism, safety
hazards and serviceability daily. Deficiencies shall be reported in writing
immediately to the City.
o All leaves, paper and debris shall be removed from hardscape areas and
disposed offsite.
• ROADSIDE HERBICIDE SPRAYING
o Roadside areas (totaling approximately 11,011,080 square feet /252.8 acres) are
all areas depicted on the map including curbs, gutters, sidewalks, drive
approaches, ramps, and in some cases a portion of roadside dirt areas.
o This service will be done quarterly (four (4) times per year) in the months of
February, May, August and November, or as directed, within the hours of 2:00
A.M. and 6:00 A.M.
o Herbicides used (or approved equal): Mixture of pre- and post- emergent
herbicides to include: Roundup ProMax, Gallery pre- emergent and Dimension
pre- emergent.
• GENERAL GROUNDS POLICING
• The Contractor shall provide general grounds policing and inspection six (6) days
per week, except from May 1 through September 30, when general grounds
policing and inspection will be seven (7) days per week, including holidays.
• Remove all litter and other debris from sites.
• Grounds policing on all holidays shall be provided.
• Staffing for the weekend ground policing shall work on overtime and be in
addition to those outlined in Appendix A. No flex schedules will be permitted.
• If refuse or litter is not removed during site visit, said litter or debris will be
considered an emergency and removed immediately upon notification by the
City. Failure of said removal may result in deduction of payment for that date,
week, or month.
• Provide safety and facility inspections and immediately report any deficiencies to
the Project Administrator. Contractor shall be responsible to report below
standard conditions of all structures and fixtures, including but not limited to:
• Light standards and fixtures
• Walls, fences, gates, park benches, gazebos
• Signage
• Graffiti
24
10 -41
• DRINKING FOUNTAINS
o Inspect, clean, and adjust five (5) days per week.
o Report any deficiencies to the City immediately in writing.
• NATIVE AND DROUGHT TOLERANT PLANT MAINTENANCE
o These requirements are in addition to all of the preceding Technical
Maintenance Specifications:
• All native and drought tolerant plant material at these sites will be
maintained in their natural shape. All dead wood for natives will remain on
the plant or where it has fallen.
• The areas shall be maintained weed -free. Only manual pulling or mechanical
cultivation of non- native weed species will be allowed. No chemicals or pre -
emergents are to be used unless prior approval is granted from the City.
• The Contractor's maintenance personnel will be trained to distinguish weedy
plant species from native or drought tolerant vegetation to ensure that only
weedy species are removed.
• All weeds will be removed manually before they can attain a height of six (6)
inches or produce seeds, whichever comes first.
• Pulled weeds will be placed in a mantilla to prevent the seeds from coming in
contact with the ground and removed from the project site during the same
day's maintenance.
■ Leaf and branch drop and organic debris from native species shall be left in
place.
• At several times during the year, especially during the rainy season
(November — May), the Contractor will have to make sure there is sufficient
staff to accommodate manual removal of all weeds throughout the sites. If
the Contractor fails to increase staff to accommodate timely weed removal,
per specifications, the City may hire an outside Contractor to assist in weed
removal and deduct these fees from the Contractor's monthly maintenance
invoice.
The staffing necessary to accomplish the above weeding shall not delay
maintenance frequencies in other areas (i.e.: turf, groundcover, and shrub
maintenance).
25
10 -42
APPENDIX A:
MINIMUM STAFF REQUIREMENTS
At a minimum, contractor shall
provide, in addition to one (1) full -
time supervisor, twenty -seven (27)
Work Performed
Required Vehicle
Location
full -time positions as depicted in
the table below: # Positions
(1) Supervisor
(1) Pickup truck
Include Irrigation
(2) Fully stocked trucks with
All Contract Sites
(2) Irrigation Technicians
irrigation controller
Except Newport
Maintenance
remotes for Rainmaster
Coast
Include Irrigation
(1) Fully stocked truck with
Newport Coast
(1) Irrigation Technician
irrigation controller
Maintenance
remotes for Rainmaster
Sites
(1) Mow Crew Driver
Mowing / Turf
(3) Mow Crew Laborers
Maintenance
(1) Crew cab truck
All Contract Sites
(1) Detailed Maintenance Laborers
Detailed Maintenance
Oasis Senior
Center and NCCC
(2) Detailed Maintenance Drivers/
(2) one -ton stake bed
All Contract Sites
Leadpersons
Detailed Maintenance
trucks or equivalent
Except Newport
Coast
All Contract Sites
(6) Detailed Maintenance Laborers
Detailed Maintenance
Except Newport
Coast
(2) Detailed Maintenance Drivers
Detailed Maintenance
2) one -ton stake bed trucks
Newport Coast
/ Leadpersons
or equivalent
Sites
(6) Detailed Maintenance Laborers
Detailed Maintenance
Newport Coast
Sites
General litter control,
(2) one -ton stake
All Contract
(2) Trash Patrol Drivers
refuse removal,
bed trucks or
and grounds policing
equivalent
Sites
(1) Pest Control Operator
Pest Control
Fully stocked spray truck
All Contract
with a valid CAL from the
Operations
with a minimum 100
Sites
State of California
gallon tank.
The City reserves the right to increase minimum staffing based upon additional acres being added to
this contract.
FM
10 -43
APPENDIX B:
MAINTENANCE FREQUENCY SCHEDULE
FUNCTION
FREQUENCY
Irrigation Inspection
Weekly
Turf Maintenance
Mowing
Weekly
Edging
At each mowing
Clipping Removal
At each mowing
String Trimming
At each mowing
Fertilize
Four times /year
Vertical Mow
Once /year
Aerate
Twice /year
Pest and Weed Control
As needed
Visual Inspection
Weekly
Chemical Weed Control
Twice /year
Ground Cover Maintenance
Trim
Monthly
Fertilize
Twice /year
Pest and Weed control
As needed
Visual Inspection
Weekly
Pre- emergent herbicide
Three times /year
Shrub, Vine, and Tree Maintenance
Trim
Six times /year
Fertilize
Twice /year (once /year for trees)
(three times /year for palms)
Restake /Check
Each site visit /every two weeks min.
Visual Inspection
Weekly
Pre - emergent herbicide
Three times /year
Hardscape Maintenance
Five (5) days /week
Grounds Policing /Litter Removal
Seven (7) days /week, May 1 through
September 30
Six (6) days /week, October 1 through April 30
27
APPENDIX C:
MAINTENANCE FREQUENCY SCHEDULE FOR UTILITY SITES
SITES
FUNCTION
FREQUENCY
Big Canyon Reservoir
Turf Maintenance
As directed by City staff, approximately
Flail Moving
six /year (may differ based on seasonal
growth)
Ornamental Landscape
Ground Cover Maintenance,
Sites:
Shrub, Vine and Tree
Maintenance
Pump Station, Santa
Visual Inspection
Bi weekly
Barbara Dr.
Pump Station Goleta
Irrigation Inspection
Bi- weekly
Point Dr.
Tamura Well Site
Trim
Bi- weekly
Dolphin Well Site
Fertilize
Twice /year (once /year for trees)
Big Canyon Reservoir
Pest and Weed Control
As Needed
(along Pacific View Dr.)
Check /Restake
Pre - emergent herbicide
Once a year
Mulching
Maintain ongoing Y' minimum
Hardscape Maintenance
Each site visit/ every two weeks (min.)
Ground Policing /Litter Removal
Each site visit/ every two weeks (min.)
Oil Wells and Big Canyon
General Maintenance
Reservoir (interior)
Pest and Weed Control
Monthly
(including rodents)
Grounds Policing/Litter Removal
Monthly
Irrigation Inspection
Monthly
Trim
Three /year
Fertilize
Once /year
Roadside Herbicide
Weed control
Four /year
Spraying
or as directed
Horse Trail Maintenance
Pest and Weed Control
Monthly
—Santa Ana Heights
Grounds Policing /Litter Removal
Twice /week
Minor grading /add decomposed
Monthly
granite
Sweep all drive /street
Weekly
approaches
Remove all animal waste
Weekly
APPENDIX D:
STANDARD MATERIALS
STANDARD MATERIALS
All materials used in maintenance must conform to the products listed below. Any deviation
from the approved list must be approved by the City of Newport Beach before installation. Any
item not mentioned in the Standard Materials list must be approved by the Project
Administrator.
• TURF FERTILIZERS, ETC.
• All commercial fertilizers must be homogenous.
• All organic fertilizers must have lowest salinity rate possible.
• No steer or chicken manure is allowed.
• All fertilizers, planting medium, humus material, etc. must be City approved.
• PLANTING
• All selection and condition of the plant material of plant stock, seed, sod, trees,
shrubs, annuals and perennials, flowers, and groundcovers must be approved by
the Project Administrator before planting.
• All shrubs and trees shall be planted with approved soil amendment.
• All trees shall be planted with root barriers, tree stakes, and ties.
• Hand - spread and rake in City Supplied seed in Native Park areas.
® PESTICIDES
• Roundup or equivalent
• Snapshot or equivalent
• Talstar or equivalent
• Merit or equivalent
• All pesticides proposed to be used must be submitted to City with application
location and written recommendation from the Contractor's Pest Control
Advisor prior to use. All materials must be properly labeled and certified for
intended use. Proper and legal disposal of any and all pesticides used is solely
the responsibility of the Contractor. All state, county, and city laws regarding
pesticide use and disposal must be followed.
Standard Irrigation Materials List:
• HEADS
29
• Toro 570Z- PRX -COM with Precision Series Spray Nozzle (small turf areas)
• Rain Bird 3500 (small / medium turf areas)
• Rain Bird 5000 (medium turf areas)
• Rain Bird 8005 (medium /large turf)
• Toro TR50XT (medium /large turf)
• Toro 570 - PRXCOM with Precision Series Rotatin Nozzle (slopes & groundcover
areas)
• CONTROLLER
o Rain Master Evolution DX2 irrigation controller with flow, radio & antenna
s DRIP AND SPECIALIZED LOW- VOLUME IRRIGATION
• Rain Bird Xerigation
• Jardinier Surface Flow Irrigation
• Toro Precision Series Rotating Nozzle
• BATTERY- POWERED IRRIGATION
o Toro DDCWP Battery- Powered Controller
• MISCELLANEOUS
• Febco 825Y RP Backflow Device
• Spears # DS -100 Dri- Splice Connectors with crimp sleeves
• Spears # DS -300 Dri - Splice Sealant
• Rain Bird #44 or #33 Quick Coupler Valve with Vinyl Cover
• Griswold DW Series Valve (Control Valve)
• Griswold DW Series Valve with DC latching solenoid (use with battery powered
controller)
• Griswold 2160 Solenoid Valve (Normally Open Master Valve)
• Griswold 2000 Solenoid Valve (Normally Closed Master Valve)
o Matco 754 Series Full Port Ball Valve
• Schedule 40 PVC Lateral Pipes
• Class 315 Main Supply Pipe (2" and larger)
• Schedule 40 PVC Main Supply Pipe (1 -1/2" and smaller)
• Rectangle Valve Box- Plastic -18 "L x 12 "W x 12 "D
• Round Valve Box - Plastic -10"
• Control Wire- U.F. 600 -Volt Direct Burial Copper with PVC Insulation.
• Rain Master EVFM Flow Sensor
30
APPENDIX E:
REQUIRED REPORTS
1. Annual Maintenance Schedule.
2. Daily email with site locations of crews and numbers assigned at each site.
3. Weekly Detailed Maintenance and chemical use schedules.
4. Weekly Performance Report.
5. Weekly Chemical Use Report.
6. Monthly Fertilizer Use Report.
7. Annual Proposed Pesticide List with EPA numbers (including PCA
recommendations, pesticide labels, Material Safety Data Sheets).
8. Weekly irrigation inspection check list (to include controller and site
inspection for all sites and a list of any repairs required).
9. Monthly irrigation controller programming charts.
10. Monthly maintenance inspection list for all sites performed by the
contractor Supervisor.
11. Annual pesticide safety training records.
12. Monthly tailgate safety meeting records.
13. Monthly Performance report.
14. Monthly green waste recycling report.
15. Water truck schedule and weekly water usage record.
16. Monthly pest control inspection list for all sites, performed by a Qualified
Licensed Applicator.
31
APPENDIX F:
IRRIGATION INFORMATION
MEDIANS
32
Irrigation
�jManualL
fteF
Truck
fN_o,
i�lrcf"atwnl
IRd igatio`n,f
NoY
�L10 erablel _'!
7
Automatedi I
Ilrn - tio"Z.
G Street X Balboa Blvd
X
Balboa Blvd - Medina Way to 21st St. 1
X
Balboa Blvd - Medina Way to 21st St. 2
X
X
McFadden Interchange Medians
X
Villa Way X 29th Street
X
M Street Median
X
Via Lido - Newport Blvd to Via Oporto
X
Newport Blvd X Via Lido
X
Clubhouse X Finley
X
Balboa Blvd - Coast Hwy to 32nd Street
X
Superior Ave north of Coast Hwy
X
Newport Blvd - Coast Hwy to Industrial Way
X
X
Coast Hwy - Santa Ana River to Newport Blvd
X
Coast Hwy - Mariners Mile
X
St. James Road X Kings Place
X
Margaret Drive between Tustin and Irvine
X
X
Westcliff Drive - Irvine Ave to Dover
X
Triangular median - Westcliff X Dover
X
Dover Drive - Westcliff to Coast Hwy
X
X
Irvine Ave - Westcliff to Dover
X
Irvine Ave - Dover to Holiday Road
X
Irvine Ave - Santiago to University
X
Jamboree Road - Bristol to Coast Hwy
X
University Drive - Jamboree to MacArthur
X
Vista Del Sol
X
Ford Road - Jamboree to San Miguel
X
San Miguel - Ford Road to Avocado
X
San Joaquin - Spyglass to Back Bay Dr.
X
Coast Hwy - Dover to Newport Coast Drive
X
MacArthur at Coast Hwy
X
El Paseo Drive
X
Avocado - Waterfront to Coast Hwy
X
Corinthian Way - West of MacArthur Blvd
X
Newport Place Drive - West of MacArthur Blvd
X
MacArthur Blvd - North of Jamboree
X
Jamboree Road - Bristol to Campus Drive
X
Balboa Blvd at A Street
X
MacArthur Blvd - Coast Hwy to Bison
X
32
ROADSIDES
33
Irrigation
i
Ma-ru'aP
�V'Jaterr
�T,-u'ck_
ItJo�
j-0 4§10i
ilrrigauo
i INofl �
lAutomatedl
-11rn anon
AWL—
Bonita Canyon Road - MacArthur Blvd to Hwy 73
X
Park Ave
X
Cannery Village Parking Lot
X
28th and 30th Street Parking Lots
X
X
McFadden Parking Lot
X
19th Street, street end - ba side
X
13th Street, street end - ba side / beach
X
12th Street, street end - ba side / beach
X
11 th Street, street end - ba side / beach
X
"F" Street, street end - ba side / beach
X
X
Palm Street Parking Lot
X
Miramar Drive and Balboa Blvd
X
"I' Street, street end - ba side
X
X
1" Street, street end - ocean side
X
X
"M' Street, street end - ocean side
X
X
Via Oporto X Central Parking Lot
X
Short Street X Newport Blvd Roadside
X
OCTA Bus Stop - Balboa Blvd X 46th
X
OCTA Bus Stop - Balboa Blvd X River
X
Newport Island entrance
X
37th - Olive Street, street ends off Seashore
X
Prospect Street, ends off Seashore
X
Orange Street, ends off Seashore
X
Summit Street planter
I
X
Ca 's trail / bench area
X
X
West Coast Hwy Roadsides
X
Superior X Coast Hwy Parking Lot
X
N.W. Quadrant - Newport Blvd X Coast Hwy
X
S.W. Quadrant - Newport Blvd X Coast Hwy
X
S.E. Quadrant - Newport Blvd X Coast Hwy
X
Newport Blvd Roadsides
I X
X
Mariners Mile Parking Lot
X
Rocky Point / Pelican Wall
X
Dover X Westcliff
X
Coast Hwy Bay Shore Sound wall
X
OCTA Bus Stop - Bay Shore Drive X Coast Hwy
X
Dover Drive Arterials - Westcliff to Mariners
X
Dover Drive Arterials - N Irvine Ave to Mariners
X
Dover Drive Arterials - S Irvine Ave to Mariners
X
Westcliff Drive Arterial Groves
X
Westcliff Drive X Santiago
X
33
ROADSIDES CONTINUED
34
Irrigation
(Manazk
Water, 1
�TiF.uck
Mo)
'Irri ation I
INof
10 erabl& ,
I A tomatedl
i !Irri atio��
�9rea
Groves Bike Trail
X
Irvine Ave Arterial North of Private Road
X
Tustin Avenue street end
X
Port Dunbar Drive Roadside
X
Spyglass Hill Road Roadsides
X
San Joaquin Hills Road Roadsides
X
Coast Hwy - Seaward to Cameo Highlands
X
X
Centennial Plaza
X
Larkspur Street End
X
X
Jasmine Street End
X
X
Fernleaf Ramp
X
Ba side Drive - Jamboree to Marguerite
X
X
Coast Hwy - Jamboree to Avocado
X
Coast Hwy - Ba side Drive to Jamboree
X
Jamboree - Coast Hwy to Ba side
X
Promontory Bay Plaza
X
Promontory Point and Channel Walk
X
Balboa Island Entrance
X
Balboa Island - Grand Canal Bride
X
MacArthur Blvd - Coast Hwy to San Miguel
X
Balboa Village, Balboa Pier Parking Lot
X
Entrance to Collins Island
X
Big Canyon Reservoir along San Miguel
X
West side of Dover - Coast Hwy to Cliff Drive
X
Castaways Blufftop Trail
X
Bayview Way - Across from Fletcher Jones
X
Polaris slope across from Westcliff Park
X
Lido /Peninsula Gateway Roadside at Newport
Blvd x Via Lido /Short Street
X
Redlands at Dawnview
X
34
APPENDIX G:
IRVINE RANCH WATER DISTRICT LANDSCAPE IRRIGATION GUIDELINES
Water used for irrigation will be supplied by the Irvine Ranch Water District (IRWD). It is the
responsibility of the Contractor to understand the water usage rate tiers based on allocation
and to periodically review the IRWD guidelines, as they are updated on a regular basis.
Irvine Ranch Water District Landscape Irrigation Information
http: / / www.irwd.com/ customer - care /understanding -your- bill / landscape - irrigation- rates.htmi
Landscape Irrigation Schedule of Rates and Charges
htti): / / www.irwd.com/ assets / files / Financial% 2OFiles /RatesandCharges- Current.pdf
Explanation of Bill
http: / / www.irwd.com/ assets /files /Customer %20Service /Your Bill Explained 7.12.pdf
Meter and Allocation Log
htti): // www.irwd.com/ assets / files /Conservation[MeterAllocLogf ll.ndf
Using the Meter and Allocation Log
http: / / www.irwd.com/ assets / files /Conservation /usinglog.pdf
Landscape Irrigation Adjustment Request Form
http: / /www.irwd.com /assets /files /Conservation /LAN DSCAPE%201 RRIGATION%20ADJ USTM ENT
%20REQUEST %20FORM FINAL.pdf
Instructions for Completing Landscape Irrigation Adjustment Request Form
http: / / www.irwd.com/ assets / files /Conservation /INSTRUCTIONS.pdf
Suggested Weekly Schedule for Spray -Head Irrigation
http :/ /www.irwd.com /alwayswatersmart/weekly- irrigation- schedule.html
35
10 -52
EXHIBIT B
SCHEDULE OF BILLING RATES
Page B -1
10 -53
ATTACHMENT D: PROPOSAL OFFER FORM
Instructions: Proposers may submit pricing Information on their own forms but this Proposal Offer Form
must also be completed. complete this form, sign, and remit as part of your Proposal as Attachment D.
UNIT PRICES
A. The Contractor agrees that for requested and /or required changes in the scope of work,
Including additions and deletions on work not performed, the Contract Sum shall be
adjusted In accordance with the following unit prices, where the City elects to use this
method in determining costs.
B. Contractor is advised that the unit prices will enter Into the determination of the contract
award. Unreasonable prices may result in rejection of the entire bid proposal. Unit prices
listed below refer to all services and include all costs connected with such items; Including
but not limited to, materials, labor, overhead, insurances and profit for the Contractor.
C. The unit price quoted by the Contractor shall be those unit prices that will be charged or
credited for labor and materials to be provided regardless of the total number units and /or
amount of labor required for added or deleted items of work.
D. All work shall be performed In accordance with the specifications described In the RFP.
E. Plant installation unit prices shall include appropriate amounts of soil amendments and
fertilizer tabs.
Function
cost
Unit
+1.y �i 1 -t c ?ir�j�S �rti°i;y° {iq�L`F1�"s
Al r; {.. _...'. e }4v J..iL ,.. .,..Y Jc. n.,.•¢
trr�r rk R+{2�i5'i, i
-r,wl a, ..kv..t7 ;a :.. 'f:
Aerify
$ 3
1,000 Square Feet
Dethatch /Renovate
$ 00.00
Acre
Edge
$ OO
1,000 Linear Feet
Fertilize
$ 67. O0
1,000 Square Feet
Flail Mow of Natural Areas
$ O OO
Acre
Gypsum Application at 25lbs
$ (g0
1,000 Square Feet
Mow (Reel Blade)
$ OC)
1,000 Square Feet
Mow (Rotary Blade)
$ 2.00
1,000 Square Feet
Mow and Clippings Picked Up
$ 02r
1, 000 Square Feet
4(Page
10 -54
String Trim
$ /. �-o
1,000 Linear Feet
Chemical Edge 6" Swath
5.00
1,000 Linear Feet
Chemical Edge 12"Swath
/10.00
1,000 Linear Feet
Sweeping
M. 100
1,000 Square Feet
Cleaning and weed abatement $ /00 00
1,000 Square Feet
P - V,*,,�'J,.-a' ...... .
& V e-
Edge
'2.00
1,000 Linear Feet
Fertilize
9.00
1,000 Square Feet
Mow
00
1, 000 Square Feet
General Weed Control Post Emergent
00
1,000 Square Feet
Groundcover disease/insect spray
00
1,000 Square Feet
Landscape Planter Weed Control
A-, 00
1,000 Square Feet
Shrub disease/insect spray
M. 00
1,000 Square Feet
Soil Steri(ant Application
1,000 Square Feet
Turf disease/insect spray
Boom Application
A0. 00
1,000 Square Feet
Hand Application
_30,00
1,000 Square Feet
Turf Broadleaf Spray
Boom Application
$ ?-0. 00
1, 000 Square Feet
Hand ApplicatIon
$ 30.00
1, 000 Square Feet
Turf Pre-Emergent
$ 0.
1,000 Square
51 P a g e
10-55
Ly � p.`.�p..�'17�
Jr1R,UM�P{t`g41�1.hll`.
Lacing
1 -4 feet
$ /(9,00
Shrub
4 ft and higher
$ 0.00
Shrub
Hedging
1 -4 feet
$ 3. SO
Shrub
4 ft and higher
$ s 0O
Shrub
r J
FULLTREE B��JNIN� /REMOVALS (Up to 12 feet] , '4;g ��.r "� r" � I�Jr;,u c " } . .
Pruning
$ /5' �0
Tree
Removals
$ 3 S 00
Tree
1 Gal. Shrub
$ 8 S 0
Each
5 Gal. Shrub
$ ay (g0
Each
15 Gal. Shrub
$ q - 00
Each
15 Gal. Tree with root barriers
$ /iO 00
Each
24" Box Tree with root barriers
$ 320.00
Each
36" Box Tree with root barriers
$ qy -0, 00
Each
64 Count Flat Groundcover
$ 'J OO
oC
Flat
Turf -Seed and Top Dress
$
O O�
1,000 Square Feet
Turf - Sod
$ 0
1,000 Square Feet
Hand - spread and rake in City Supplied seed
$ OO
1,000 Square Feet
LABOR
Landscape Maintenance Supervisor
$ GS rO0
Hour
Pest Control Applicator
$ -" /S- 00
Hour
Irrigation Specialist
$ -,Is-,0(2
Hour
61 Page
10 -56
Landscape Maintenance Lead worker
$ 0
Hour
Equipment Operator
$ .00
Hour
Landscape Maintenance Laborer
$ 0 0
Hour
Tree Trimmer
$ 00
Hour
1-Ton Truck
I Day
Flail mowing at Big Canyon Reservoir
1q00. 0(9
Service
Median, Hardscape or Landscape areas
Service
(76 acres)
0-2" Mulch at 2" layer
Is 5-0. 0 0
1,000 Square Feet
0-2" mulch at 2" layer
I $
Yard
Median
Annual Cost per
12,
Square Foot
Roadside
Annual Cost per
12,
Square Foot
Newport Coast Sites
Annual Cost per
12-
Square Foot
Utility Sites
12
Annual Cost per
Square Foot
7 |Page
REFERENCE TABLE:
BID UNIT LIST WITH MAP LOCATION NUMBERS
10 -58
ME
-01H
1
Newport Blvd. - PCH to Industrial Way
Median
Hardscape
44475
1.0
$ 5,807.45
1
Newport Blvd. - PCH to Industrial Way
Median
Landscape
28725
0.7
$ 3,750.86
2
Newport Blvd. Roadsides
Roadside
Landscape
266106
6.1
$ 34,747.62
2
Newport Blvd. Roadsides
Roadside
Hardscape
2694
0.1
$ 351.78
3
N.W. Quadrant- Newport Blvd. X PCH
Roadside
Hardscape
119178
2.7
$ 15,562.04
3
N.W. Quadrant- Newport Blvd. X PCH
Roadside
Hardscape
31686
0.7
$ 4;137.50
4
N.E. Quadrant- Newport Blvd. X PCH
Roadside
Hardscape
38222
0.9
$ 4,990.96
4
N.E. Quadrant - Newport Blvd. X PCH
Roadside
Landscape
33901
0.8
$ 4,426.73
5
S.W. Quadrant- Newport Blvd. X PCH
Roadside
Landscape
272551
0.6
$ 3,558.91
5
S.W. Quadrant- Newport Blvd. X PCH
Roadside
Hardscape
14348
0.3
$ 1,873.54
6
S.E. Quadrant - Newport Blvd. X PCH
Roadside
Landscape
17209
0.4
$ 2,247.12
6
S.E. Quadrant - Newport Blvd. XPCH
Roadside
Hardscape
10159
0.2
$ 1,326.54
7
PCH - Santa Ana River to Tustin Ave.
Median
Hardscape
62435
1.4
$ 8,152.65
7
PCH- Santa Ana Riverto Tustin Ave.
Median
Landscape
25905
0.6
$ 3,382.63
8
PCH - Santa Ana river to Newport Blvd.
Roadside
Hardscape
85533
2.0
$ 11,168.74
8
PCH - Santa Ana river to Newport Blvd.
Roadside
Landscape
51463
1.2
$ 6,719.94
9
Cappys trail /bench area
Roadside
Landscape
77441
0.2
$ 1,011.20
9
Cappys trall /bench area
Roadside
Hardscape
970
0.0
$ 126.66
10
Summit St. planter
Roadside
Hardscape
1295
0:0
$ 169.10
30
Summit St.. planter
Roadside
ILandscape
770
0.0
$ 100.55
11
River Ave. planters -47th to 54th
Roadside
Hardscape
22873
0.5
$ 2,986.71
11
River Ave. planters -47th to 54th
Roadside
Landscape
8179
0.2
$ 1,068.00
12
OCTA Bus Stop- Balboa Blvd. X 46th
Roadside
Hardscape
1110
0.0
$ 144.94
12
OCTA Bus Stop- Balboa Blvd. X 46th
Roadside
Turf
109BI
0.0
$ 143.11
13
OCTA Bus Stop- Balboa Blvd. X River
Roadside
Landscape
1331
0.0
$ 173.80
13
OCTA Bus Stop- Balboa Blvd. X River
Roadside
Hardscape
1184
0.0
$ 154.60
14
Balboa Blvd. - PCH to 24th St.
Median
Hardscape
62
0.0
$ 8.10
14
Balboa Blvd. - PCH to 24th St.
Median
Hardscape
37.67
0.0
$ 4.92
14
Balboa Blvd. - PCH. to 24th St.
Roadside
Hardscape
13451
0.3
$ 1,756.41
14
Balboa Blvd. - PCH to 24th St.
Roadside
Landscape
17171
0.4
$ 2,242.16
14
Balboa Blvd. - PCH to 24th St.
Roadside
Landscape
139361
0.3
$ 1,819.74
14
Balboa Blvd. - PCH to 24th St.
Roadside
Hardscape
3619
0.1
$ 472.56
15
37th - Sonora St. street ends off Seashore
Roadside
I•lardscape
11696
0.3
$ 1,527.24
15
37th - Sonora St. street ends off Seashore
Roadside
Landscape
6974
0.2
$ 910.65
16
Newport Island entrance planters
Roadside
Turf
2596
0.1
$ 338.98
16
Newport Island entrance planters
Roadside
Landscape
1401
0.0
$ 182.94
16
Newport Island entrance planters
Roadside
Hardscape
1380
0.0
$ 180.20
17
28th & 30th St Parking Lots
Roadside
Hardscape
29162
0.7
$ 3,807.92
17
28th& 30th St Parking Lots
Roadside
Landscape
3352
0.1
$ 437,70
10 -58
REFERENCE TABLE:
BID UNIT LIST WITH MAP LOCATION NUMBERS
L
''�
v�
-i
18
McFadden Interchange Medians
Median
Turf
12851
0.3
$ 1,678.06
18
McFadden Interchange Medians
Median
Hardscape
2795
0.1
$ 364.97
18
McFadden Interchange Medians
Median
Landscape
1841
0.0
$ 240.39
19
McFadden Parking Lot
Roadside
Hardscape
28389
0.7
$ 3,706.98
19
McFadden Parking Lot
Roadside
Turf
5045
0.1
$ 658.77
19
McFadden Parking Lot
Roadside
landscape
4298
0.1
$ 561.22
20
Balboa Blvd.- Medina Way to 21st St.
Median
Hardscape
265101
0.6
$ 3,461.63
20
Balboa Blvd. - Medina Way to 21st St.
Median
Fardscape
9892
0.2
$ 1,291.68
21
Palm SL and Balboa Blvd. Parking Lot
Roadside
Hardscape
33382
0.8
$ 4,358.96
21
Palm St. and Balboa Blvd. Parking Lot
Roadside
Landscape
3056
0.1
$ 399.05
22
Balboa Village
Roadside
Hardscape
339851
7.8
$ 44,377.11
22
Balboa Village
Roadside
Landscape
22605
0.5
$ 2,951.72
22
Balboa Village
Roadside
Turf
813
0.0
$ 106.16
23
Balboa Blvd. and "A "Street
Median
Landscape
186
0.0
$ 24.29
24
Balboa Blvd /1 Bi Ave. Parking Lot Palms
Roadside
Landscape
1790
0.0
$ 233.73
24
Balboa Blvd /113 Ave. Parking Lot Palms
Roadside
Hardscape
303
0.0
$ 39.57
25
G St. X Balboa Blvd.
Median
Landscape
2486
0.1
$ 324.62
26
Miramar Dr. and Balboa Blvd.
Roadside
Turf
2449
0.1
$ 319.79
26
Miramar Dr. and Balboa Blvd.
Roadside
Hardscape
2229
0.1
$ 291.06
26
Miramar Dr. and Balboa Blvd.
Roadside
Landscape
618
0.0
$ 80.70
27
1 St. Median
Roadside
Landscape
6171
0.0
$ 80.57
28
M St. Median
Median
Turf
2620
0.1
$ 342.11
28
M St. Median
Median
Hardscape
2324
0.1
$ 303.46
29
"L" St. Street end - oceanside
Roadside
Landscape.
1726
0.0
$ 225.38
29
"L" St. Street end - oceanside
Roadside
fardscape
748
0.0
$ 97.67
30
"M" St. St. Street end - oceanside
Roadside
Landscape
3380
0.1
$ 441.35
30
"M" St. St. Street end - oceanside
Roadside
Hardscape
617
0.0
$ 80.57
31
"1" St Street end - bayside
Roadside
IlLandscape
60SI
0.0
$ 79.00
31
"1" St. Street end - bayside
Roadside
Hardscape
419
0.0
$ 54.71
32
"F" St. Street end - bayside
Roadside
Landscape
1245
0.0
$ 162.57
32
"F" SL Street end - bayside
Roadside
Hardscape
153
0.0
$ 19.98
33
list St. Street end - bayside
Roadside
Landscape
1706
0.0
$ .222.77
34
12th St. Streetend - bayside
Roadside
Landscape
2657
0.1
$ 346.95
35
13th St. Street end - bayside
Roadside
Landscape
2340
0.1
$ 305.55
-35
13th St Street end - bayside
Roadside
lHardscape
2801
0.0
$ 36.56
36
Santa Ana Heights Trail
Trail
Hardscape
46829
1.1
$ 6,114.84
37
19th St. Street end - bayside
Roadside
Hardscape
595
0.0
$ 77.69
37
19th St. Street end- bayside
Roadside
Landscape
359
0.0
$ 46.88
38
Cannery Village Parking Lot
Roadside
Hardscape
14226
0.3
$ 1,857.60
38
Cannery Village Parking Lot
Roadside
Landscape
2764
0.1
$ 353.08
10 -59
REFERENCE TABLE:
BID UNIT LIST WITH MAP LOCATION NUMBERS
N�
39
,:p i f^ yy. y - «.
Villa Way X 29th St.
Median
_14�', `BFI
Landscape
925
0.0
$ 120.78
39
Villa Way X 29th St.
Median.
lardscape
585
0.0
$ 76.39
40
Newport Blvd. X Via Lido
Median
Hardscape
4814
0.1
$ 628.60
40
Newport Blvd. X Via Lido
Median
Landscape
803
0.0
$ 104.85
41
Via Lido- Newport Blvd. to Via Operto
Median
Hardscape
1797
0.0
$ 234.65
41
Via Lido - Newport Blvd. to Via Operto
Median
Landscape
1156
0.0
$ 150.95
42
Via Oporto X Central Parking Lot
Roadside
Hardscape
12043
0.3
$ 1,572.55
42
Via Oporto X Central Parking Lot
Roadside
Landscape
9891
0.0
$ 129.14
43
Gateway Roadside- Npt. Blvd. and Via Lida
Roadside
Hardscape
3147
0.1
$ 410.93
43
Gateway Roadside - Npt Blvd. and Via Lido
Roadside
Landscape
2075
0.0
$ 270.95
43
Gateway Roadside - Npt. Blvd. and Via Lido
Roadside
Turf
1175
0.0
$ 153.43
44
Gateway Roadside - Npt. Blvd. and Short St.
Roadside
Hardscape
3355
0.1
$ 438.09.
44
Gateway Roadside- Npt. Blvd. and Short St.
Roadside iLandscape
3084
0.1
$ 402.70
44
Gateway Roadside- Npt Blvd. and Short St.
Roadside
Turf
2703
0.1
$ 352.95
45
Short St. X Newport Blvd. Roadside
Roadside
Landscape
54851
0.1
$ 716.22
46
Clubhouse X Finley
Median
Landscape
842
0.0
$ 109.95
46
Clubhouse X Finley
Median
Landscape
829
0.0
$ 108.25
47
PCH roadside, n.slde, Tustin Ave.-Riverside Dr.
Roadside
Hardscape
3813
0.1
$ 497.89
47
PCH roadside, n.side, Tustin Ave.-Riverside Dr.
Roadside
Landscape
690
0.0
$ 90.10
48
Mariners Mile Parking Lot
Roadside
Hardscape
56908
1.3
$ 7,430.94
48
Mariners Mile Parking Lot
Roadside
Landscape
5482
0.1
$ 715.83
49
St. James Road X Kings Place
Median
Turf
10771
0.0
$ 140.63
49
St. James Road XKings Place
Median
Landscape
467
0.0
$ 60.98
50
Margaret Dr. between Tustin & Irvine
Median
Landscape
323
0.0
$ 42.18
51
Westcliff Dr.- Irvine Ave to Dover
Median
Hardscape
6179
0.1
$ 806.84
51
Westcliff Dr. -Irvine Ave to Dover
Median
Landscape
5686
0.1
$ 742.47
52
Triangular median- Westcliff X Dover
Median
Turf
3576
0.1
$ 466.95
52
Triangular median- Westcliff X. Dover
Median
Hardscape
1155
0.0
$ 150.82
52
Triangular median - Westcliff X Dover
Median
Landscape
4081
0.0
$ 53.28
53
Dover Dr. - Westcliff to PCH
Median
Hardscape
19761
0.5
$ 2,580.35
53
Dover Dr. - Westcliff to PCH
Median
Landscape
18130
0.4
$ 2,36738
54
Dover Roadside -Cliff Dr. to PCH
Roadside
Hardscape
12540
0.3
$ 1,637.45
54
Dover Roadside - Cliff Dr. to PCH
Roadside
ji.andscape
5985
0.1
$ 781.51
55
O.C.T. Bus Stop - Bayshore Dr. X PCH
Roadside
Landscape
6166
0.1
$ 805,14
55
O.C.T. Bus Stop - Bayshore Dr. X PCH
Roadside
Hardscape
6122
0.1
$ 799.40
56
Dover X Westcliff
Roadside
Turf
220191
0.5
$ 2,875.20
56
Dover X Westcliff
Roadside
Hardscape
5830
0.11
761.27
57
Westcliff Dr. Arterial (Groves)
Roadside
Landscape
28975
0.7
$ 3,783.50
57
Westcliff Dr. Arterial (Groves)
Roadside
Hardscape
7177
0.2
$ 937;16
iD3.Y/1
REFERENCE TABLE:
DID UNIT LIST WITH MAP LOCATION NUMBERS
1-6
11Y °: -M ;
is�
MA
58
Westcliff Da X Santiago
Roadside
Turf
20191
0.0
$ 263.64
58
Westcliff Dr. X Santiago
Roadside
Hardscape
1285
0.0
$ 167.79
58
Westcliff Dr. X Santiago
Roadside
Landscape
246
0.0
$ 32.12
59
Groves Bike Trail and Polaris Slope
Roadside
Landscape
82428
1.9
$ 10,763.29
59
Groves Bike Trail and Polaris Slope
Roadside
Hardscape
20944
0.5
$ 2,734.83
59
Groves Bike Trail and Polaris Slope
Roadside
Turf
2620
0.1
342.11
60
Castaways Blufftop Trail
Roadside
Hardscape
31894
0.7
$ 4,164.66
60
Castaways Blufftop Trail
Roadside
Landscape
302351
0.7
3,948.03
61
Dover Dr. Arterfals - (N) Westcliff to Irvine Ave
Roadside
Landscape
58292
1.3
7,611.613
61
Dover Dr. Arterials -(N) Westcliff to [Nine Ave
Roadside
Hardscape
2240
0.1
292.50
62
Dover Dr. Arterials - (S) Westcliff to Irvine Ave
Roadside
Landscape
82787
1.9
$ 10,810.17
62
Dover Dr. Arterials - (S) Westcliff to Irvine Ave
Roadside 11-lardscape
1025
0.0
$ 133.84
63
Irvine Ave. - Westcliff to Holiday Road
Median
Landscape
50906
1.2
$ 6,647.21
63
Irvine Ave. - Westcliff to Holiday Road
Median
Hardscape
25811
0.6
$ 3,370.35
64
Irvine Avenue- Santiago to University
Median
Turf
439241
1.0
5,735.51
64
Irvine Avenue- Santiago to University
Median
Hardscape
17638
0.4
2,303.14
64
Irvine Avenue- Santiago to University
Median
Landscape
231
0.0
$ 30.16
65
Irvine Ave. Arterial N of Private Road
Roadside
Turf
9849
0.2
$ 1,286.06
65
Irvine Ave. Arterial N of Private Road
Roadside
1Hardscape
2486
0.1
$ 324.62
66
Tustin Avenue Street end
Roadside
Landscape
2.576
0.1
$ 336.37
67
Anniversary Lane Roadside
Roadside
Landscape
18890
0.4
$ 2,466.62
68
Irvine Ave., Mesa Dr. to Orchard
Roadside
Landscape
198251
0.5
$ 2,588.71
68
Irvine Ave., Mesa Dr. to Orchard
Roadside
Hardscape
72341
0.2
$ 944.60
68
Irvine Ave., Mesa Dr. to Orchard
Median
Landscape
5124
0.1
$ 669.08
68
Irvine Ave., Mesa Dr. to Orchard
Median
Hardscape
3016
0.1
$ 393.82
69
Jamboree - Campus to PCH
Median
Turf
124219
2.9
$ 16,220.28
69
Jamboree - Campus to PCH
Median
Hardscape
85814
2.0
11,205.43
69
Jamboree - Campus to PCH
Median
Landscape
46171
1.1
6,028.92
70
Bayview, e. Jamboree Rd.
Roadside
Landscape
13668
0.3
1,784.74
70
Bayview, e. Jamboree Rd.
Roadside
Hardscape
35341
0.1
461.46
71
University Dr- Jamboree to MacArthur
Median
Hardscape
61381
0.11
801.49
71
University Dr- Jamboree to MacArthur
Median
ITurf
4932
0.1
644.01
72
Vista Del sol
Median
Turf
11927
0.3
$ 1,557.41
72
Vista Del sol
Median
Landscape
6701
0.2
$ 875.00
73
Jamboree Big Canyon Roadside
Roadside
Landscape
14947
0.3
$ 1,951.75
73
Jamboree Big Canyon Roadside
Roadside
Hardscape
10723
0.2
$ 1,400.19
74
Jamboree -PCH to Sayside
Roadside
Landscape
4774
0.1
$ 623,38
74
jJamboree - PCH to Bayside
Roadside
Hardscape
4934
0.11
$ 644.27
75
Entrance to Balboa Island
Roadside
Hardscape
22231
0.11
$ 290.28
75
Entrance to Balboa Island
Roadside
Landscape
sq'i
1 0.01
$ 116.74
Friff-M
REFERENCE TABLE:
BID UNIT LIST WITH MAP LOCATION NUMBERS
IZ
PDd
76
Balboa Island- Grand Canal Bridge
Roadside
Landscape
875
0.0
$ 114.26
76
Balboa Island - Grand Canal Bridge
Roadside
Hardscape
334
0.0
$ 43.61
77
Park Avenue and Marine Ave. planter
Median
Landscape
24250
0.6
$ 3,166.52
77
Park Avenue and Marine Ave. planter
Median
Hardscape
4577
0.1
$ 597.66
77
Park Avenue and Marine Ave. planter
Roadside
Hardscape
200
0.0
$ 26.12
77
Park Avenue and Marine Ave. planter
Roadside
Landscape
120
0.0
$ 15.67
78
Entrance to Colllns Island /Park Ave.
Roadside
Landscape
439
0.0
$ 57.32
78
Entrance to Collins Island /Park Ave.
Roadside
Hardscape
308
0.0
$ 40.22
79
San Joaquin- Backbay Rd. to Spyglass
Median
Turf
1179151
2.7
$ 15,397.12
79
San Joaquin - Backbay Rd. to Spyglass
Median
Hardscape
55751
1.3
$ 7,279.86
79
San Joaquin- Backbay Rd. to Spyglass
Median
Landscape
42261
1.0
$ 5,518.36
80
San Joaquin Arterials- Crown Dr. to Spyglass
Roadside ILandscape
80668
1.9
$ 10,533.48
80
San Joaquin Arterials- Crown Dr. to Spyglass
Roadside
Turf
51691
1.2
$ 6,749.71
80
San Joaquin Arterials- Crown Dr. to Spyglass
Roadside
Hardscape
47443
1.1
$ 6,195.02
81
Spyglass Hill Road Roadsides
Roadside
Landscape
60881
1.4
$ 7,949.73
81
Spyglass Hill Road Roadsides
Roadside
Hardscape
58091
1.3
$ 7,585.41
81
Spyglass Hill Road Roadsides
Roadside
Turf
27541
0.6.
$ 3,596.25
82
Port Dunbar Drive Roadside
Roadside
Turf
257911
0.6
$ 3,367.74
82
Port Dunbar Drive Roadside
Roadside
Hardscape
19887
0.5
$ 2,596.81
83
Ford Rd.-MacArthur to Hillside Dr.
Median
Turf
25313
0.6
$ 3,305.32
83
Ford Rd.-MacArthur to Hillside Dr.
Median
Hardscape
8609
0.2
$ 1,124.15
84
Bonita Canyon Road - MacArthur to the 73
Median
ILandscape
55656
1.3
$ 7,267.46
84
Bonita Canyon Road - MacArthur to the 73
Median
Hardscape
21295
0.5
$ 2,780.66
85
San Miguel- Ford Road to Avocado
Median
Turf
78931
1.8
$ 10,306.66
85
San Miguel- Ford Road to Avocado
Median
Hardscape
259621
0.6
$ 3,390.07
85
San Miguel- Ford Road to Avocado
Median
Landscape
1483
0.0
$ 193.65
86
San Miguel- Big Canyon Reservoir
Roadside
Landscape
13173
0.3
$ 1,720.11
86
San Miguel- Big Canyon Reservoir
Roadside
Hardscape.
,5346
0.1
$ 698.07
87
Avocado - Waterfront to PCH
Median
Landscape
13240
0.3
$ 1,728.85
87
Avocado - Waterfront to PCH
Median
Turf
9863
0.2
$ 1,287.89
87
Avocado- Waterfront to PCH
Median
Hardscape
373
0,0
$ 48.71
88
Promentory Bay Plaza /Harbor Island Dr, areas
Roadside
Hardscape
9231
0.2
$ 1,205.37
88
Promentory Bay Plaza /Harbor Island Dr. areas
Roadside
Landscape
3103
0.1
$ 405.18
89
Promentory Point & Channel Walk
Roadside
Hardscape
123331
03
$ 1,610.42
89
Promentory Point & Channel Walk
Roadside
Landscape
11262
0.3
$ ,1,470.57
90
OASIS Senior Center
Roadside
Landscape
86297
2.0
$ 11,268.50
90
OASIS Senior Center
Roadside
Hardscape
81197
1,9
$ 10,602.55
90
JOASIS Senior Center
Roadside
Turf
2549
0.1
$ 332.84
91
8ayside Drive- Jamboree to Marguerite
Roadside
Landscape
118552
2.7
$ 15,480.30
91
8ayside Drive- Jamboree to Marguerite
Roadside
Hlardscape
10441
0.2
$ 1,363.37
IZ
PDd
REFERENCETABLE:
BID UNIT LIST WITH MAP LOCATION NUMBERS
Z
10-63
HER
92
CdM Centennial Plaza
Roadside
Hardscape
2827
0.1
$ 369.14
92
CdM Centennial Plaza
Roadside
Landscape
854
0.0
$ 111.51
93
Larkspur Street End
Roadside
Hardscape
2072
0.0
$ 270.56
93
Larkspur Street End
Roadside
Landscape
1911
0.0
249.53
94
Jasmine Street End
Roadside
Turf
1999
0.0
261.03
94
Jasmine Street End
Roadside
Hardscape
944
0.0
123.27
94
Jasmine Street End
Roadside
Landscape
4221
0.0
$ 55.10
95
Fernleaf Ramp and Median
Roadside
Landscape
8493
0.2
$ 1,109.00
95
Fernleaf Ramp and Median
Median
Landscape
1895
0.0
247.45
95
Fernleaf Ramp and Median
Roadside ITurf
1867
0.0
243.79
95
Fernleaf Ramp and Median
Roadside
Hardscape
1373
0.0
179.28
95
Fernleaf Ramp and Median
Median
Hardscape
516
0.0
$ 67.38
96
PCH - Seaward to Morning Canyon
Roadside
Landscape
7419
0.2
$ 968.76
96
PCH - Seaward to Morning Canyon
Roadside
Hardscape
51931
0.1
$ 678.09
97
PCH - Pelican Point, East Entry Sign Area
Roadside
Landscape
493
0.0
$ 64.38
98
PCH - Pelican Point Dr. to MacArthur
Median
Landscape
52998
1.2
$ 6,920.38
98
PCH - Pelican Point Dr. to MacArthur
Median
Hardscape
24582
0.6
$ 3,209.87
99
MacArthur - PCH to Bowsprit Dr.
Median
iLandscape
149133
3.4
$ 19,473.51
99
MacArthur- PCH to Bowsprit Dr.
Median
Hardscape
109126
2.5
$ 14,249.47
100
MacArthur- PCH to San Miguel
Roadside
Landscape
51916
1.2
$ 6,779.09
100
MacArthur - PCH to San Miguel
Roadside
Hardscape
186381
0.4
$ 2,433.72
101
MacArthur - opposite Nature Park
Roadside
Hardscape
37741
0.1
$ 492.80
101
MacArthur - opposite Nature Park
Roadside
Landscape
9761
0.0
$ 121.44
102
Corinthian Way, W. of MacArthur
Median
Landscape
11231
0.0
$ 146.64
102
Corinthian Way, W. of MacArthur
Median
lHardscape
2871
0.0
$ 37.48
103
Newport Place Dr., W. of MacArthur
Median
Turf
5063
0.1
661.12
103
Newport Place Dr., W. of MacArthur
Median
Landscape
1178
0.0
153.82
103
Newport Place Dr., W. of MacArthur
Median
I lardscape
508
0.0
66.33
104
N. Bristol Ave, Jamboree Rd.l Irvine Ave.
Roadside
Landscape
40290
0.9
5,260.99
104
N. Bristol Ave, Jamboree Rd. Irvine Ave.
Roadside
Hardscape
1059
0.0
138.28
105
South Bristol
Roadside
Landscape
49357
1.1
$ 6,444.94
105
South Bristol
Roadside
11-lardscape
48791
0.1
$ 637.09
105
PCH - MacArthur to Bayside Dr.
Median
Landscape
68512
1.6
$ 8,946.17
105
PCH - MacArthur to Bayside Dr.
Median
Hardscape
54770
1.3
$ 7,151.76
106
PCH - Bayside Drive to Jamboree
Roadside
Hardscape
22558
0.5
$ 2,945.58
106
PCH - Bayside Drive to Jamboree
Roadside
Landscape
627
0.0
$ 81.87
107
PCH - Jamboree to Avocado
Roadside
Landscape
66873
1.5
8,732.15
107
PCH - Jamboree to Avocado
Roadside
Hardscape
484071
1.1
6,320.90
JOB
JPCH Bayshore Soundwall
Roadside
Hardscape
119871
0.3
$ 1,565.24
108
1 PCH Bayshore Soundwall
Roadside
ILandscape
1 41851
0.1
$ 546.47
Z
10-63
REFERENCE TABLE:
BID UNIT L15T WITH MAP LOCATION NUMBERS
z .
10-64
slim
bi I
109
Rocky Point /Pelican Wall
Roadside
Hardscape
29681
0.1
$ 387.56
109
Rocky Point/Pelican Wall
Roadside
Landscape
10091
0.0
$ 131.75
110
Superior X PCH Parking Lot
Roadside
Hardscape
523711
1.2
$ 6,838.51
110
Superior X PCH Parking Lot
Roadside
Landscape
309721
0.7
$ 4,044.27
110
Superior X PCH Parking Lot
Roadside
Turf
'94561
0.2
$ 1,234.75
111
Superior Medians- PCH to Industrial Way
Median
Landscape
27174
0.6
$ 3,548.33
III
Superior Medians- PCH to Industrial Way
Median
Hardscape
13336
0.3
$ 1,741.39
112
Harbor Watch Park
Roadside
Landscape
62641
1.4
$ 8,179.54
112
Harbor Watch Park
Roadside
Hardscape
4174
0.1
$ 545.03
1113
Canyon Watch Park
Roadside
Landscape
145868
3.3
$ 19,047.17
113
Canyon Watch Park
Roadside
Hardscape
30202
0.7
$ 3,943.72
114
San Joaquin - Spyglass Hill Rd. to Npt. Coast Dr.
Median
1Landscape
1185951
2.7
$ 15,485.91
114
San Joaquin - Spyglass. Hill Rd. to Npt. Coast Dr.
Median
Hardscape
30651
0.7
$ 4,002.35
115
San Joaquin - Spyglass Hill Rd. to Npt. Coast Dr.
Roadside
Landscape
331409
7.6
$ 43,274.77
115
San Joaquin - Spyglass Hill Rd. to Npt Coast Dr.
Roadside
Hardscape
116860
2.7
$ 15,259.36
115
San Joaquin - Spyglass Hill Rd. to Npt Coast Dr.
Roadside
Turf
6464
0.1
$ 844.06
117
Npt. Coast Dr. - 73 toll Rd. to Pelican Hill Rd. S.
Roadside
Landscape
1147077
26.3
$ 149,783.17
117
Npt. Coast Dr. - 73 toll Rd. to Pelican Hill Rd. S.
Roadside
Hardscape
161397
3.7
$ 21,074.92
116
Npt. Coast Dr. -73 toll Rd. to Pelican Hill Rd. S.
Median
ILandscape
1589221
3.6
$ 20,751.74
116
Nipt, Coast Dr. -73 toll Rd. to Pelican Fill] Rd. S.
Median
Hardscape
48340
1.1
$ 6,312.15
117
Npt. Coast Dr. -73 toll Rd. to Pelican Hill Rd. S.
Roadside
Turf
2304
0.1
$ 300.85
118
Npt. Coast Dr. -Lower View Park
Roadside
Landscape
150466
3.5
$ 19,647.57
118
Npt. Coast Dr. - Lower View Park
Roadside
Hardscape
25996
0.6
$ 3,394.51
118
Npt. Coast Dr. -Lower View Park
Roadside
Landscape
9383
0.2
$ 1,225.21
119
Npt. Coast Dr. - Mid View Park
Roadside
Landscape
49202
1.1
$ 6,424.71
119
Npt. Coast Dr. - Mid View Park
Roadside
Flardscape
1260
0.0
$ 164.53
120
Npt. Coast Dr. -Upper View Park
Roadside
Landscape
38148
0.9
$ 4,981.29
120
Npt. Coast Dr. -Upper View Park
Roadside
Hardscape
2148
0.0
$ 280.48
122
Pelican Hill Rd. N. to Pelican Hill Circle S.
Roadside
Landscape
478290
11.0
$ 62,454.21
122
Pelican Hill Rd. N. to Pelican Hill Circle S.
Roadside
Hardscape
37702
0.9
$ 4,923.06
122
Pelican Hill Rd. N. to Pelican Hill Circle S.
Roadside
Turf
3604
0.1
$ 470.60
121
Pelican Hill Rd. N. to Pelican Hill Circle S.
Median
Hardscape
20111
0.0
$ 262.59
121
Pelican 1-1111 Rd. N. to Pelican Hill Circle S.
Median
Landscape
1329
0.0
$ 173.54
123
Vista Ridge Rd. - Npt. Coast to Ridge Park Rd.
Roadside
Landscape
532557
12.2
$ 69,540.30
Vista Ridge Rd. - Npt. Coast to Ridge Park Rd.
Roadside
Turf
141765
3.3
$ 18,511.41
123
Vista Ridge Rd. - Npt. Coast to Ridge Park Rd.
Roadside
Hardscape
34647
0.8
$ 4,524.14
124
Ridge Park Rd. - E. of Vista Ridge to Ridge Park
Roadside
Landscape
384827
8.8
$ 50,249.99
124
Ridge Park Rd. - E. of Vista Ridge to Ridge Park
Roadside
Hardscape
21274
0.5
$ 2,777.92
11123
24
Ridge Park Rd. - E. of Vista Ridge to Ridge Park '
Roadside
Turf
18591
0.01
$ 242.74
z .
10-64
REFERENCE TABLE:
BID UNIT LIST WITH MAP LOCATION NUMBERS
WN-11
125
Ridge Park Rd. -Npt. Coast Dr. to San Joaquin
Median
Hardscape
4850
0.1
$ 633.30
125
Ridge Park Rd. - Npt. Coast Dr. to San Joaquin
Median
Landscape
4116
0.1
$ 537.46
126
Ridge Park Rd. - Npt. Coast Dr. to San Joaquin
Roadside
Landscape
15331
0.4
$ 2,001.89
126
Ridge Park Rd. - Npt. Coast Dr. to San Joaquin
Roadside
Hardscape
7524
0.2
$ 982.47
126
Ridge Park Rd. - Npt. Coast Dr. to San Joaquin
Roadside
Turf
10878
0.2
$ 1,420.43
127
Newport . Coast Community Center
Roadside
Hardscape
71272
1.6
$ 9,306.56
127
Newport Coast Community Center
Roadside
Landscape
38401
0.9
$ 5,014.33
127
Newport Coast Community Center
Roadside
Turf
19257
0.4
$ 2,514.54
128
Newport Coast. Fire Station
Roadside
Landscape
18087
0.4
$ 2,361.77
128
Newport Coast Fire Station
Roadside
Hardscape
15314
0.4
$ 1,999.67
128
Newport Coast Fire Station
Roadside
Turf
815
0.0
$ 106.42
129
1 Big Canyon Reservoir
Roadside
lLandscape
8684601
19.9
$ 113,401.88
129
Big Canyon Reservoir
Roadside
Hardscape
199676
4.6
$ 26,073.32
130
Pump Station - Goleta Point Dr.
Roadside
Landscape
1094
0.0
$ 142.85
130
Pump Station - Goleta Point Dr.
Roadside
Hardscape
406
0.0
$ 53.01
131
Pump Station- Santa Barbara Dr.
Roadside
Landscape
9408
0.2
$ 1,228.48
131
Pump Station- Santa Barbara Dr.
Roadside
Hardscape
2765
0.1
$ 361.05
132
Oil Wells
Roadside
Landscape
533848
12.3
$ 69,708.87
133
Tamura Well Site - FV
Roadside
Landscape
26571
0.1
$ 346.95
133
Tamura Well Site - FV
Roadside
Hardscape
1041
0.0
$ 135.93
134
Dolphin WellSite - FV
Roadside
Landscape
7120
0.2
$ 929.72
134
Dolphin Well Site - FV
Roadside
Hardscape
2903
0.1
$ 379.07
Redlands at Dawnview
Roadside
Landscape
1528
0.0
$ 199.52
Redlands at Dawnview
Roadside
Hardscape
532
0.0
$ 69.54
Pall
, l Rent
t,
qo Fta
1,440,000.00
WN-11
EXHIBIT C
INSURANCE REQUIREMENTS — MAINTENANCE /REPAIRMANITORIAL SERVICES
1. Provision of Insurance. Without limiting Contractors indemnification of City, and
prior to commencement of Work, Contractor shall obtain, provide and maintain at
its own expense during the term of this Agreement, policies of insurance of the
type and amounts described below and in a form satisfactory to City. Contractor
agrees to provide insurance in accordance with requirements set forth here. If
Contractor uses existing coverage to comply and that coverage does not meet
these requirements, Contractor agrees to amend, supplement or endorse the
existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coverage Requirements.
A. Workers' Compensation Insurance. Contractor shall maintain Workers'
Compensation Insurance, statutory limits, and Employers Liability
Insurance with limits of at least one million dollars ($1,000,000) each
accident for bodily injury by accident and each employee for bodily injury
by disease in accordance with the laws of the State of California, Section
3700 of the Labor Code.
Contractor shall submit to City, along with the certificate of insurance,
a Waiver of Subrogation endorsement in favor of City, its officers,
agents, employees and volunteers.
B. General Liability Insurance. Contractor shall maintain commercial general
liability insurance and, if necessary, umbrella liability insurance, with
coverage at least as broad as provided by Insurance Services Office form
CG 00 01, in an amount not less than one million dollars ($1,000,000) per
occurrence, two million dollars ($2,000,000) general aggregate. The
policy shall cover liability arising from premises, operations, products -
completed operations, personal and advertising injury, and liability
assumed under an insured contract (including the tort liability of another
assumed in a business contract).
C. Automobile Liability Insurance. Contractor shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of Contractor
arising out of or in connection with Work to be performed under this
Agreement, including coverage for any owned, hired, non -owned or rented
Page C -1
10 -66
vehicles, in an amount not less than one million dollars ($1,000,000)
combined single limit each accident.
D. Pollution Liability Insurance. If required, Contractor shall maintain a policy
providing contractors pollution liability ( "CPL") coverage with a total limit of
liability of no less than one million dollars ($1,000,000) per loss and two
million dollars ($2,000,000) in the aggregate per policy period. Claims -
made policies require a 5 -year extended reporting period. The CPL policy
shall include coverage for cleanup costs, third -party bodily injury and
property damage, including loss of use of damaged property or of property
that has not been physically injured or destroyed, resulting from pollution
conditions caused by contracting operations. Coverage as required in this
paragraph shall apply to sudden and non - sudden pollution conditions
resulting from the escape or release of smoke, vapors, fumes, acids,
alkalis, toxic chemicals, liquids, or gases, waste materials, or other
irritants, contaminants, or pollutants. The CPL shall also provide coverage
for transportation and off -Site disposal of materials. The policy shall not
contain any provision or exclusion (including any so- called "insured versus
insured" exclusion or "cross - liability" exclusion) the effect of which would
be to prevent, bar, or otherwise preclude any insured or additional insured
under the policy from making a claim which would otherwise be covered
by such policy on the grounds that the claim is brought by an insured or
additional insured against an insured or additional insured under the
policy.
4. Other Insurance Requirements. The policies are to contain, or be endorsed to
contain, the following provisions:
A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Agreement shall be endorsed to waive subrogation
against City, its elected or appointed officers, agents, officials, employees
and volunteers or shall specifically allow Contractor or others providing
insurance evidence in compliance with these requirements to waive their
right of recovery prior to a loss. Contractor hereby waives its own right of
recovery against City, and shall require similar written express waivers
from each of its subconsultants.
B. Additional Insured Status. All liability policies including general liability,
products and completed operations, excess liability, pollution liability, and
automobile liability, if required, shall provide or be endorsed to provide that
City and its officers, officials, employees, and agents shall be included as
insureds under such policies.
C. Primary and Non Contributory. All liability coverage shall apply on a
primary basis and shall not require contribution from any insurance or self -
insurance maintained by City.
Page C -2
10 -67
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days notice of cancellation (except for nonpayment for which ten
(10) calendar days notice is required) or nonrenewal of coverage for each
required coverage.
5. Additional Agreements Between the Parties. The parties hereby agree to the
following:
A. Evidence of Insurance. Contractor shall provide certificates of insurance
to City as evidence of the insurance coverage required herein, along with
a waiver of subrogation endorsement for workers' compensation and other
endorsements as specified herein for each coverage. Insurance
certificates and endorsement must be approved by City's Risk Manager
prior to commencement of performance. Current certification of insurance
shall be kept on file with City at all times during the term of this
Agreement. City reserves the right to require complete, certified copies of
all required insurance policies, at any time.
B. City's Right to Revise Requirements. City reserves the right at any time
during the term of the Agreement to change the amounts and types of
insurance required by giving Contractor sixty (60) calendar days advance
written notice of such change. If such change results in substantial
additional cost to Contractor, City and Contractor may renegotiate
Contractor's compensation.
C. Right to Review Subcontracts. Contractor agrees that upon request, all
agreements with subcontractors or others with whom Contractor enters
into contracts with on behalf of City will be submitted to City for review.
Failure of City to request copies of such agreements will not impose any
liability on City, or its employees. Contractor shall require and verify that
all subcontractors maintain insurance meeting all the requirements stated
herein, and Contractor shall ensure that City is an additional insured on
insurance required from subcontractors. For CGL coverage,
subcontractors shall provide coverage with a format at least as broad as
CG 20 38 04 13.
D. Enforcement of Agreement Provisions. Contractor acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Contractor of non - compliance with any requirement imposes no additional
obligations on City nor does it waive any rights hereunder.
E. Requirements not Limiting. Requirements of specific coverage features
or limits contained in this Section are not intended as a limitation on
coverage, limits or other requirements, or a waiver of any coverage
normally provided by any insurance. Specific reference to a given
coverage feature is for purposes of clarification only as it pertains to a
given issue and is not intended by any party or insured to be all inclusive,
Page C -3
10 -68
or to the exclusion of other coverage, or a waiver of any type. If the
Contractor maintains higher limits than the minimums shown above, the
City requires and shall be entitled to coverage for higher limits maintained
by the Contractor. Any available insurance proceeds in excess of the
specified minimum limits of insurance and coverage shall be available to
the City.
F. Self- insured Retentions. Any self- insured retentions must be declared to
and approved by City. City reserves the right to require that self- insured
retentions be eliminated, lowered, or replaced by a deductible. Self -
insurance will not be considered to comply with these requirements unless
approved by City.
G. City Remedies for Non - Compliance If Contractor or any subconsultant
fails to provide and maintain insurance as required herein, then City shall
have the right but not the obligation, to purchase such insurance, to
terminate this Agreement, or to suspend Contractor's right to proceed until
proper evidence of insurance is provided. Any amounts paid by City shall,
at City's sole option, be deducted from amounts payable to Contractor or
reimbursed by Contractor upon demand.
H. Timely Notice of Claims. Contractor shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from
Contractor's performance under this Contract, and that involve or may
involve coverage under any of the required liability policies. City assumes
no obligation or liability by such notice, but has the right (but not the duty)
to monitor the handling of any such claim or claims if they are likely to
involve City.
Contractor's Insurance. Contractor shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of
the Work.
Page C -4
10 -69
Attachment B
City of Newport Beach
BUDGET AMENDMENT
2014 -15
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations X
X Transfer Budget Appropriations
SOURCE:
X from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 General Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Signed: /X
Signed:
Signed:
Approval: Finance
Approval: City
City Council Approval: City Clerk
NO. BA- 15BA -019
AMOUNT: $230,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
Services {
West I
Amount
Debit Credit
$155,000.00
$75,000.00
Automatic
$230,000.00
/— 'Aa IL/
Date
2 -L4IIt
Date
Date
10 -70
Description
Division
Number
3110
MOD - Admin
Account
Number
7099
Salary Savings
Division
Number
3170
MOD - Parks
Account
Number
80881
Contract Services - Medians
Signed: /X
Signed:
Signed:
Approval: Finance
Approval: City
City Council Approval: City Clerk
NO. BA- 15BA -019
AMOUNT: $230,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
Services {
West I
Amount
Debit Credit
$155,000.00
$75,000.00
Automatic
$230,000.00
/— 'Aa IL/
Date
2 -L4IIt
Date
Date
10 -70