HomeMy WebLinkAbout21 - BA-044 - Special Refuse CollectionCity Council Agenda
Item No. 21
February 22, 2000
TO: Mayor and City Council
FROM: General Services Director
SUBJECT: Special Refuse Collection
Recommendation
Approve a special refuse collection for the Harbor View and Newport Hills Associations and the
attached budget amendment.
Background
In 1994, the City Council decided to cease providing special refuse service at City expense after
reviewing a staff report on refuse collection costs. Council direction was to provide special
refuse pickup of bulky items only if a residential association pays the full City costs to provide
the service. The Harbor View and Newport Hills Associations have provided this service to their
membership for the past several years.
Discussion
Ms. Holly Bullock, Villageway Management, Inc., representing the communities of Harbor View
and Newport Hills, requested that the City provide a special refuse collection for the residents of
Harbor View and Newport Hills on Saturday, April 1, 2000 (Attachment A).
This special collection can be provided on the date requested and will be paid for by the two
Associations. The estimated costs to the City for this collection are:
Labor $1,779.93
Equipment $ 858.00
*Dump Fees S 921.25
$3,559.18
*Based on 25 ton estimate
No funds have been budgeted for this special refuse collection thereby necessitating a budget
amendment (Attachment B). Villageway Management, Inc. has agreed to the estimated amount
and will pay for the service in advance of the event.
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Very Respectfully,
David E. Niederhaus
Attachments: (A) Harbor View community Association letter of Jaunuary 27, 2000
(B) Budget Amendment
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January 27, 2000
City of Newport Beach
General Services Department
Attn: Mr. Niederhaus
P. O. Box 1768
Newport Beach, CA 92658 -8915
Attachment A
Harbor View Community Association
Subject: Harbor View Community Association
Annual Spring Clean up
Dear Mr. Niederhaus:
As the Managing Agent for the above referenced Association, I have been requested to contact your office
regarding the Association's Annual Spring Clean up program.
Harbor View Community Association and Newport Hills Community are scheduling the Clean up day for
Saturday, April 1, 2000.
The Associations are requesting an extra trash pick up in the early afternoon. Please be advised if this
request is possible and what the charge would be for the service.
If you have any questions or concerns, please contact the undersigned at (949) 450 -1515, extension 260.
Thank you.
Sincerely,
VILLA WAY MANAGEMENT, INC.
Holly ullock, CCAM®
Property Manager
On behalf of the Board of Directors
Villageway Management, Inc. P. O. Box 4708, Irvine, CA 92616 949 - 450 -1515 949 -585 -0146
Fax \ \ViIlageway0l \projects\Iiarbor Vicw N Administrativc\Admin Corresp\Spring cleanup Itr 1 27 OO.doc
Attachment B
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REQUESTS FOR FUNDS
Date February 21,2000
TO: Administrative Services Director
FROM: General Services Director
SUBJECT: Request for Funds
Request for additional funds, $3,559.18
Funds are not available in the current budget.
Additional appropriation to the account numbers noted below is requested:
General Services - Refuse Collection (Division 3150)
3150 -7040 Overtime -Misc. $1,779.93
3150 -8020 Automotive Service $858.00
3150 -8250 Special Department Expense $921.25
Additional funds are needed for:
Harbor View and Newport Hills Special Refuse Collection
General Services Director
Approved:
City Manager
Administrative Services Director
City of Newport Beach
BUDGET AMENDMENT
1999 -00
EFFECT ON BUDGETARY FUND BALANCE:
�X Increase Revenue Estimates
X Increase Budget Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 044
AMOUNT: $3,559.18
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To appropriate a special refuse collection for the Harbor View and Newport Hills Associations.
There have been no prior budget amendments.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 Fund Balance Reserve
REVENUE APPROPRIATIONS (3601)
Fund /Division Account Description
3150 5192 Other Charges for Services
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 3150 General Services - Refuse Collection
Account Number 7040 Overtime, Misc.
Division
Number
3150
Account
Number
8020
Division
Number
3150
Account
Number
8250
Division Number
Account Number
Signed:
Signed:
Signed
General Services - Refuse Collection
Automotive Service
General Services - Refuse Collection
Special Department Expense
U
Approval: Finance Director
Administrative Approval: City Manager
Amount
Debit Credit
$3,559.18
$1,779.93
$858.00
$921.25
a
Date
Date
City Council Approval: City Clerk Date