HomeMy WebLinkAbout11 - BA-039 - C-2825 - MacArthur Blvd Widening ReconciliationFebruary 22, 2000
CITY COUNCIL AGENDA
ITEM NO. ii
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: MACARTHUR BOULEVARD WIDENING PROJECT RECONCILIATION,
SEGMENT I AND 11, CONTRACT NO. 2825
RECOMMENDATIONS:
1. Approve a budget amendment to transfer $22,423.08 from the CIOSA Loan
Expenditures Fund Account No. 7432- C5100066 to the Measure M Competitive
Fund Account No. 7284- C5100066.
2. Approve a budget amendment to transfer $157,700.53 from the Transportation &
Circulation Fund Account No. 7261- C5100066 to the Measure M Competitive
Fund Account No. 7284- C5100066.
DISCUSSION:
In September 1997, the MacArthur Boulevard Widening Segment I improvements,
constructed under Contract No. 2825 were accepted. Similarly, at the June 28, 1999,
Council meeting, the MacArthur Boulevard Widening Segment II improvements were
accepted.
Final project reports were submitted and a meeting was held between Orange County
Transportation Authority (OCTA) and Newport Beach Public Works staff on November
23, 1999, to discuss final reimbursements. As a result of this meeting, OCTA agreed
to a final payment of $430,400.65 to the City from Measure M funds for Segment I
improvements. This final payment was $180,123.61 less than the expected amount of
$610,524.24 due to ineligible construction costs. The construction items that were
determined to be ineligible by OCTA are as follows:
When the construction funding for Segment I (Coast Highway to San Joaquin Hills
Road) was approved, soundwall improvements were not eligible for Measure M
funding. At a later date, the funding criteria changed and soundwall improvements
were approved for reimbursement, but only for Segment II (San Joaquin Hills Road
to Ford Road).
• The costs for new landscaping in raised medians were deemed ineligible although
replacement of existing landscaping along parkways and slopes was approved for
funding.
SUBJECT: MACARTHUR BLVD WIDENING PROJECT RECONCILIATION, SEGMENT I AND II, CONTRACT NO. 2825
February 22, 2000
Page 2
Among the eligible items in the original project submittal was a pedestrian /bicycle
overcrossing at Crown Drive. The estimated cost for the overcrossing was
$300,000.00, of which 50 percent ($150,000.00) was eligible for Measure M funding.
This item was subsequently deleted from the project by Council action in January
1994. Since the overcrossing was deleted, OCTA deducted $150,000.00 from the
total approved project allocation.
There are adequate funds available in the Transportation & Circulation Fund and the
CIOSA Loan Expenditure Fund to accommodate a transfer to the Measure M
Competitive Fund. A summary of the Budget Amendment which staff is recommending
for approval is as follows:
Fund Name
Account Number
Amount
Transportation & Circulation
7261- C5100066
($157,700.53)
CIOSA Loan Expenditures
7432- C5100066
($22,423.08)
Measure M Competitive
7284- C5100066
$180,123.61
Respectfully submitted
PUBLIC WORKS DEPARTMENT
Don Webb, Director
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Lois D. Thompson
Administrative Coordinator
F: \Users \PBW \Shared\ COUNCIL \Fy99 -00 \February-22 \MacArthur C -2825 Reconciliation.doc
City of Newport Beach NO. BA- 039
BUDGET AMENDMENT
1999 -00 AMOUNT: $1so,123.s1
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Budget Appropriations AND Decrease in Budgetary Fund Balance
PX Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
from reserved fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To transfer $22,423.08 from CIOSA Loan Expenditures and $157,700.53 from
Transportation & Circulation to the Measure M Competitive Fund.
There have been no prior budget amendments.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE APPROPRIATIONS (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Division Number
Account Number
Signed
Approval: Finance
Signed: IVTAO ^ l— I
Administrative A
Signed:
City Manager
Amount
Debit Credit
$22,423.08
$157,700.53
$180,123.61
• Automatic System Entry.
Date
ba
Zeta
City Council Approval: City Clerk Date
Description
Division
Number
7432
CIOSA Loan Expenditures
Account
Number
C5100066
MacArthur Widening
Division
Number
7261
Transportation & Circulation
Account
Number
C5100066
MacArthur Widening
Division
Number
7284
Measure M Competitive
Account
Number
C5100066
MacArthur Widening
Division Number
Account Number
Signed
Approval: Finance
Signed: IVTAO ^ l— I
Administrative A
Signed:
City Manager
Amount
Debit Credit
$22,423.08
$157,700.53
$180,123.61
• Automatic System Entry.
Date
ba
Zeta
City Council Approval: City Clerk Date