HomeMy WebLinkAbout04 - C-3252 Grant Howald Athletic FieldApril 11, 2000
CITY COUNCIL AGENDA
ITEM NO. 4
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: GRANT HOWALD ATHLETIC FIELD REHABILITATION - AWARD OF
CONTRACT NO. 3252
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3252 to Ecology Construction, Inc. of Canoga Park for the
Total Bid Price of $124,497.00, and authorize the Mayor and the City Clerk to
execute the contract.
3. Establish an amount of $12,500.00 to cover the cost of unforeseen work.
4. Authorize a budget amendment transferring $16,582.00 from Park and Field
Renovation Account No. 7021- C4120431 to Account No. 7021- C4120332.
DISCUSSION:
At 11:00 A.M on March 23, 2000, the City Clerk opened and read the following bids for
this project:
BIDDER
Low Ecology Construction, Inc. of Canoga Park
2 Golden Bear Arborists of Monrovia
3 John C. Ettlin of San Juan Capistrano
4 Green Giant Landscape, Inc. of La Habra
5 Sunrise Landscape Co., Inc. of Santa Fe Springs
6 E & M Construction Company of Sylmar
7 Metro Builders & Engineers of Newport Beach
8 Beador Construction Co, Inc. of Corona Del Mar
* The corrected bid total amount is $161,669.28.
** The corrected bid total amount is $194,696.66.
TOTAL BID AMOUNT
$124,497.00
$143,595.85
$156,785.00
$157,631.00
$161,621.59
$167,006.00
$194,673.00
$238,000.00
**
The low total bid amount is 22% below the Engineer's Estimate of $160,000.00. The
low bidder, Ecology Construction, Inc., possesses a General Engineering "A"
contractor's license as required by the project specifications. Although Ecology has not
Subject: Grant Howald Athletic Field Rehabilitation — Award of Contract No. 3252
April 11, 2000
Page: 2
constructed public works improvements for the City, a reference check of Ecology's past
work indicated that it has satisfactorily completed athletic field rehabilitation projects for
other Southern California agencies.
This project provides for hydroseeding the athletic field (Field); installing a new irrigation
system; installing new landscaping; extending the existing 5' high retaining block wall
behind the northerly backstop; constructing a 2' high debris wall along the bottom of the
northerly slope; installing storm drain pipes and catch basins; installing chain -link
fences; installing new softball pitching rubber, home plates, and bases; constructing
concrete curb and gutter; rehabilitating the 5th Avenue Park entry with a new concrete
drive approach, minor grading, a stepped retaining block wall, and new landscaping;
and reconstructing a portion of the existing parking lot asphalt concrete pavement
between the Field and the tennis courts.
In order to avoid having the new Field turf damaged by the public during the 90 -day
planting establishment and maintenance period, Ecology Construction will install
temporary fences around and across the Field to discourage trespassers until the
improvements are ready for use.
The contract requires Ecology Construction to begin work during the last week of April
and end the plant establishment and maintenance period no later than September 22,
2000. This will allow the Community Services Department to schedule their recreational
program starting the first of October.
Sufficient funds are available for award and unforeseen work in the following accounts:
Account Description
Grant Howald Athletic Field
Park and Field Renovation
Respectfully submi
4 ,r--
PUBLIC WORKS DEPARTMENT
Don Webb, Director
By:
Fon se, P.E.
Project Manager
Attachment: Project Location Map
Bid Summary
Account Number
7021- C4120332
7021- C4120431
Amount
$120,415.00
16.582.00
Total: $136,997.00
COMMUNITY SERVICES DEPAR T
LaDonna Kienitz, Director
1\ mis- 1\ sys\ userslpbw \shared\council \fy99.00 \apol -11 \grant howald athletic field c-3252.doc
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City of Newport Beach
BUDGETAMENDMENT
1999 -00
EFFECT ON BUDGETARY FUND BALANCE:
NO. BA- 052
AMOUNT: $te,s52.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
NX No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer $16,582.00 from Park & Field Renovation fund to the Grant Howald Athletic Field
fund to provide sufficient funds for the field rehabilitatation, Contract No. 3252.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (360 1)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Increase Revenue Estimates
PX
Division
Increase Expenditure Appropriations
7021
Park -In lieu
Transfer Budget Appropriations
SOURCE:
C4120431
Park and Field Renovation
Division
from existing budget appropriations
7021
Park -In lieu
from additional estimated revenues
Number
C4120332
from unappropriated fund balance
EXPLANATION:
NO. BA- 052
AMOUNT: $te,s52.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
NX No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer $16,582.00 from Park & Field Renovation fund to the Grant Howald Athletic Field
fund to provide sufficient funds for the field rehabilitatation, Contract No. 3252.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (360 1)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Amount
Increase Decrease
$16,582.00
$16,582.00
Division Number
Account Number
Division Number
Account Number
Autome0o System Eney.
Signed:
FnancialApproval: Administrative Se 'cesDirector Date
Signed: - 3/ O o
Administrative Approval: lCity Manager D
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
7021
Park -In lieu
Account
Number
C4120431
Park and Field Renovation
Division
Number
7021
Park -In lieu
Account
Number
C4120332
Grant Howald Athletic Field
Amount
Increase Decrease
$16,582.00
$16,582.00
Division Number
Account Number
Division Number
Account Number
Autome0o System Eney.
Signed:
FnancialApproval: Administrative Se 'cesDirector Date
Signed: - 3/ O o
Administrative Approval: lCity Manager D
Signed:
City Council Approval: City Clerk Date