HomeMy WebLinkAbout15 - Balboa Theater Building Permit Application ExtensionPEW �Rp
CITY OF NEWPORT BEACH
Hearing Date:
April 25, 2000
COMMUNITY AND ECONOMIC
Agenda Item
Jr
DEVELOPMENT
No.:
15
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PLANNING DEPARTMENT
Staff Person:
Sharon Z. Wood
3300 NEWPORT BOULEVARD
(949) 644 -3222
NEWPORT BEACH, CA 92658
(714) 644 -3200, FAX (714) 644 -3250
REPORT TO THE MAYOR AND CITY COUNCIL
SUBJECT: Extension of Time for Balboa Theater Building Permit Application
SUGGESTED
ACTION: Approve extension to May 15, 2000
The lease between the City and the Balboa Performing Arts Theatre Foundation requires the
Foundation to apply for building permits within one year of the effective date of the lease. The
effective date was November 23, 1998, making the deadline for building permit applications
November 23, 1999. The lease also provides that the Foundation may request extensions of any
deadlines for required improvements. The City Manager may approve extensions of up to sixty
days, and the City Council may grant longer extensions.
The Foundation has retained professional architectural, engineering, and construction
management firms, who are planning renovation of the Theater as required in the lease. These
parties and the Foundation Executive Director have been working closely with staff in both the
Planning and Building Departments to design the renovations, and plans have been reviewed by
the City Council Committee to Promote Revitalization of our Peninsula (PROP). As provided in
the lease, PROP approved Conceptual Design Plans on November 16, 1999, and approved
Design Development Plans on April 14, 2000.
It was in preparing for review of the Design Development Plans that the deadline for building
permit applications was noted. In staff's view, the Foundation has worked diligently and
professionally on renovation of the Theater, which was the intent of the lease's deadline for
building permit applications. They also have respected the lease requirement that the
improvements be consistent with a first class community theater. In trying to meet this
requirement, the Foundation has decided to use stadium seating, expand the size of the lobby,
and increase the number of restrooms, all of which have led to a design that includes excavating
under a portion of the building to create a basement. This complex design issue has extended the
time needed to complete plans, which staff considers good cause for an extension .of time to
apply for building permits.
The Foundation Executive Director consulted with the design team and the Building Director in
submitting the attached request for an extension to May 15, 2000. All parties feel that this is a
realistic deadline that can be met.
SHARON Z. WOOD
Assistant City Manager
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THE BA.LBOA PERFORMING
ARTS THEATER FOUNDATION
April 14, 2000
Ms. Sharon Wood
Assistant City Manager
City of Newport Beach
P.O. Box 1768
Newport Beach, CA 92658
Dear Sharon:
On behalf of the Board of Ditectors of the Balboa Performing Arta 'Theater Foundation, I
am writing to request the City Council's consideration of an extension of the deadline to
apply for building permits on our renovation of the Balboa Theater.
According to the terms of our lease, we are remiss in not having applied for building
permits before November 1999. However, as you know, the scope of work has been
enlarged greatly since the lease was written and our architectural team has been working
diligently to incorporate the evolving cbenges.
After discussions with our Holmes & Narver team, we would like to request an extension
to apply for building permits to May 15, 2000.
Again, thank you for all your efforts on our behalf.
Sincerely yours,
`- WI444 91tar,
Michele Roberge
Executive Director