HomeMy WebLinkAbout14 - Letter Agreement for Modification of a Metropolitan Water District of Southern California 36-Inch Pipeline Manhole Structure at Bonita Canyon Sports ParkJune 27, 2000
CITY COUNCIL AGENDA
ITEM NO. 14
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: LETTER AGREEMENT FOR MODIFICATION OF A METROPOLITAN WATER
DISTRICT OF SOUTHERN CALIFORNIA 36 -INCH PIPELINE MANHOLE
STRUCTURE AT BONITA CANYON SPORTS PARK
RECOMMENDATIONS:
Authorize the Public Works Director to execute a letter agreement with Metropolitan Water
District of Southern California and establish an amount of $35,000 as deposit for
construction costs to modify a 36 -inch pipeline manhole structure at Bonita Canyon Sports
Park.
2. Establish an amount of $7,380 to cover the cost of unforeseen work.
DISCUSSION:
Metropolitan Water District of Southern California (MWD) owns 15 -foot of right -of -way that
traverses the Bonita Canyon Sportspark site. Within this right -of -way is a 36 -inch water pipeline
that is known as the Orange County Feeder pipeline. The development of the site will place an
additional seven -feet of fill over the pipeline and will require a manhole structure modification.
Since MWD has prior rights in this area, the costs of the adjustment must be paid by the City of
Newport Beach. MWD has estimated the total cost to be $35,000 - although the final billing will
be based on the actual costs incurred. Staff received a request from MWD for a deposit of
$35,000, and a letter agreement for signature. Per Council Policy F -3, contracts in excess of
$30,000 require specific City Council authorization prior to award. The letter agreement is
included as an attachment. There are sufficient funds available for this encumbrance in the
following account:
7441- C4120434 Bonita Canyon Sportspark $42,380
Respectfully sub
PUB ORKS DEPARTMENT
Don Webb, Director
By: Of"
Lois Thompson
Administrative Coordinator
Attachment: MWD Letter Agreement
f. , 213 217 6567
06/08/00 THU 16:52 FAX 213 217 6567 MWD LAKE MATHEWS Q001
iv]
MWD
METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA
0/hce of the General Manager
MWD Orange County Feeder
Sta. 2012 +00 to 2015 +00
Service Connection CM -5
MWD Project No. 2011 -99 -003
Mr. Mike Sinacori, P.E.
Utilities Engineer and Project Manager
Public Works Department
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92658 -8915
Dear Mr. Sinacori:
Proposed Development of Bonita Canyon Sports Park
Reference is made to the pre - construction meeting held on June 6, 2000, at the Bonita Canyon
Sports Park project site, regarding the proposed park development located south of Bonita
Canyon Road in the City of Newport Beach.
Metropolitan's 36- inch - inside- diameter welded steel Orange County Feeder pipeline, which is
located within our 15- foot -wide right -of -way, traverses the park site. The proposed development
of the site will place up to 7 feet of additional fill over our pipeline, requiring that our manhole
structure at Sta. 2013 +13.20 (Service Connection CM -5) be modified. As this structure will
be located in a landscape area, the final elevation of the top of our structure will remain
approximately 2 feet above the proposed finished grade.
Since Metropolitan has prior rights in this area, the costs of this adjustment must be borne by the
City. The total cost for the adjustment of this manhole by Metropolitan is estimated at $35,000,
provided the contractor places the final grading and landscaping around our manhole structure.
We will schedule the work upon receipt of this amount. Our forces will coordinate this work
with your construction contractor.
Our final billing will be based on actual cost incurred and will include materials, construction
engineering plan review, and administrative overhead charges calculated in accordance with
Metropolitan's standard accounting practices. If the cost is less than the deposit, a refund will be
made; however, if the cost exceeds the deposit, an invoice will be forwarded for payment of the
additional amount within 30 days.
700 N. Alameda Street, Los Angeles, California 90012 • Mailing address: Box 54153, Los Angeles, California 90054 -0153 • Telephone (213) 217 -6000
06 /0;8/00 THU 16:53 FAX 213 217 6567 MWD LAKE MATHEWS 0 002
7NE uFZW OUTAN WATER 0/ MICT 6FMY JENN CNIFNiWA
Mr. Mike Sinacori, P.E.
If you agree to the foregoing terms and conditions, please so indicate by signing the duplicate of
this letter where indicated and returning it to Metropolitan.
Upon receipt of the deposit and the executed original of this letter agreement, we will proceed
with our review of your plans and provide Metropolitan's comments and requirements. Please
reference the Substructures Job Number on your check, so that Metropolitan's Controller Branch
may notify us immediately of your deposit
For any further correspondence with Metropolitan relating to this project, please make reference
to the MWD Work Order and Substructures Job Numbers shown on the upper right -hand corner
of the first page of this letter. Should you require any additional information, please contact
Mr. Kieran Callanan, telephone (213) 217 -7474.
Very truly yours,
Mitch M. Lahouti, P.E., L.S.
Senior Engineer
General Design, Relocations and
Substructures Manager
KMC /lb
DOC#: 436 - Bonita
In Duplicate
CONFIRM ACCEPTANCE:
Signature
Date