HomeMy WebLinkAbout13 - San Miguel Drive Roadway Improvements - Award of Contract No. 3311June 27, 2000
CITY COUNCIL AGENDA
ITEM NO. 13
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: SAN MIGUEL DRIVE ROADWAY IMPROVEMENTS - AWARD OF
CONTRACT NO. 3311
RECOMMENDATIONS:
1. Approve the Plans and Specifications.
2. Determine that the bid submitted by GCI Construction, Inc., contained an
arithmetic error and is therefore the third low bidder.
3. Declare Holland -Lowe Construction, Inc., as the low bidder and award Contract
No. 3311 to Holland -Lowe Construction, Inc., for the Total Bid Price of $213,718,
and authorize the Mayor and the City Clerk to execute the contract.
4. Establish an amount of $21,000 to cover the cost of material testing and
unforeseen work.
5. Approve a budget amendment in the amount of $132,918 from the Transportation
& Circulation Fund Balance to Account No. 7261- C5100535.
BACKGROUND:
Staff submitted four Intersection Improvement applications to the Orange County
Transportation Authority (OCTA) in October 1998 to compete against other Orange
County agencies for Measure -M funds available through the Orange County Combined
Transportation Funding Program (OCCTFP).
During March 1999, the OCTA Board of Directors
applications. These projects are:
• San Miguel Drive Roadway Improvements from
Boulevard for fiscal year 1999/2000
• Jamboree Road /MacArthur Boulevard Intersection
2000/2001 and 2001/2002
approved three of the City's
Avocado Avenue to MacArthur
Improvements for fiscal years
• Jamboree Road /Ford Road Intersection Improvements for fiscal years 2000/2001
and 2001/2002.
SUBJECT: SAN MIGUEL DRIVE ROADWAY IMPROVEMENTS -AWARD OF CONTRACT NO. C-3311
June 27, 2000
Page: 2
DISCUSSION:
The OCTA approved scope for the San Miguel project consisted of:
• A six -foot roadway widening
• Pavement, sidewalk, curb and gutter
Curb access ramps reconstruction
• Catch basin, storm drain, and traffic signal system modifications
• Street light and fire hydrant relocation
• New pavement striping and markings installation for the northerly half of San Miguel
Drive between Avocado Avenue and MacArthur Boulevard.
The purpose of this project is to add a left turn lane for westbound San Miguel Drive
traffic turning onto southbound Avocado Avenue. The existing single left turn lane
configuration on westbound San Miguel Drive at Avocado Avenue does not provide
sufficient storage during the AM peak hour and at times left turn traffic backs up onto
the southbound MacArthur Boulevard lanes.
Due to the lack of available City right -of -way, staff approached The Irvine Company
(TIC) to obtain an easement for the roadway widening work. TIC agreed to provide the
City with the needed easement in consideration of the installation of parkway
landscaping along both sides of San Miguel Drive. In addition, a short retaining wall is
needed in the gully along the southside of the roadway. TIC will maintain these
requested improvements.
At 1:30 P.M on June 13, 2000, the City Clerk opened and read the bids for this project.
After review of the math, the bids were ranked as follows:
BIDDER TOTAL BID AMOUNT
Low Holland -Lowe Construction, Inc. of San Bernardino $213,718
2 Los Angeles Engineering of Rosemead $239,704
3 GCI Construction, Inc. of Costa Mesa $255,636
k Read total bid amount was $211,636. Corrected bid amount as shown above.
Upon staff examination of the bids received, it was discovered that the total bid amount
of $211,636.00 submitted by GCI Construction, Inc. (GCI) was computed incorrectly.
Staff contacted GCI for a clarification of its bid. GCI responded with an explanation
letter citing that typographical errors were made during their bid preparation and that the
total amount of their bid proposal remains the same as submitted (see attached).
There were no typographical errors. The numbers for mobilization were shown as
$60,000 in written form and numeric form. Therefore the total bid amount was corrected
by staff to $255,636 instead of the errant $213,718 amount submitted by GCI, Inc. Staff
therefore recommends the award of contract to be made to the actual low bidder,
Holland -Lowe Construction, Inc., of San Bernardino.
k
SUBJECT: SAN MIGUEL DRIVE ROADWAY IMPROVEMENTS - AWARD OF CONTRACT NO. C-3311
June 27, 2000
Page: 3
The total bid amount submitted by Holland -Lowe Construction, Inc., is approximately 3
percent below the Engineer's Estimate of $220,000. Holland -Lowe, possesses a
General Engineering Contractor's "A" License as required by the project specifications.
Holland -Lowe has satisfactorily completed similar improvement projects for the City and
for other southern California public agencies.
The project plans and specifications were prepared by KFM Engineering, Inc. and by the
Public Works staff. To minimize inconvenience to the public, Holland -Lowe will not be
permitted to close any traffic lane in either direction before 9:00 a.m. or after 3:00 p.m. All
construction work must be completed within 45 consecutive working days.
Funding for this project is proposed as follows:
Account Number
Description
Amount
7284- C5100535
Measure M Competitive
$ 93,922
7261- C5100535
Transportation & Circulation
$140,796
Total
$234,718
Respectfully submitted,
6)
P IC WORKS DEPARTMENT
Don Webb, Director
in
ae, P.E.
Engineer
Attachment: Project Location Map
Bid Summary
Budget Amendment
GCI Construction, Inc. Explanation Letter
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06/13/00 TUE 15:39 FAX 714 540 1148 GCI CONSTRUCTION INC.
GCI CONSTRUCTION, INC.
General Engineering. COntraCtor Lic. No. 755355
Mr. Fong Tse
CITY OF NEWPORT BEACH
3300 Newport Blvd.
Newport Beach, CA 92658
(949) 644 -3311
Date: June 13, 2000
Re: San Miguel Drive Roadway Improvements, Contract No. 3311
Bid Proposal of June 13, 2000
Dear Mr. Tse,
This letter is in regards to the above noted bid proposal submitted today. There was a
typographical error on Line Item #1- Mobilization. The lump sum amount of $60,000.00 was
incorrectly written in and should have been $16,000.00. The total amount of the bid proposal
remains the same as submitted.
Thank you,
Floyd Bennett
Secretary Treasurer
FBfjr
345 FISCI iER AVENUE. STE. B -3. COSTA MESA. CALIFORNIA 92636
(714) 957 -0'_33 FAX (714)540-114S
Q002
City of Newport Beach
BUDGET AMENDMENT
1999 -0Q
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
fJ from unappropriated fund balance
EXPLANATION:
NO. BA- 072
AMOUNT,E $132,916.00]
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
PX No effect on Budgetary Fund Balance
This budget amendment Is requested to provide for the following:
To appropriate funds for the San Miguel Roadway Improvement Project, Contract 03311.
ACCOUNTING ENTRY:
Amount _
BUDGETARY FUND BALANCE Debit Credit _
Fund Account Description
260 3605 Fund Balance Control $132.916.00
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 7261 Transportation & Circulation
Account Number C5100535 San Miguel Improvement $132,918.00
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Autom & Syslem Entry. _
Signed: G - ,20 —Gnj
Fin ancialApproval: Administrative as Director Date
Signed:
A min'xstrative Approval: City Manager D
Signed:
City Council Approval: City Clerk Date