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Home My WebLink About10 - Amendment to Agreement with City Lights Design Alliance for Completion and Public Review of Mariner's Mile Design FrameworkrEW PORT CITY OF NEWPORT BEACH Hearing Date: June 27, 2000 o` m �= COMMUNITY AND ECONOMIC Agenda Item _^ DEVELOPMENT No.: -10 PLANNING DEPARTMENT Staff Person: Sharon Z. Wood 3300 NEWPORT BOULEVARD (949) 644 -3222 NEWPORT BEACH, CA 92658 (714) 644 -3200, FAX (714) 644 -3250 REPORT TO THE MAYOR AND CITY COUNCIL SUBJECT: Amendment to Agreement with City Lights Design Alliance for Completion and Public Review of Mariner's Mile Design Framework SUGGESTED ACTION: Approve amendment to agreement in the amount of $18,550. The City Council approved an agreement with City Lights Design Alliance to prepare a Design Framework for Mariner's Mile on August 25, 1997. The contract amount was $30,000. The Acting City Manager approved an amendment in the amount of $7,460 (25% of the original amount), pursuant to City Council Policy F -3 in October 1998. Per this policy, any further amendments to the agreement must be approved by the City Council. Since the consultant prepared a draft of the Design Framework, it has received extensive review and discussion by the original Business and Citizens Advisory Committee and a Business Owners Association that has been revitalized for this project. The consultant has prepared materials for and attended all these meetings, prepared detailed sign guidelines based on the agreements reached among the business owners, and made major revisions to the original report. Staff is now recommending that the agreement be amended in the amount of $18,550 to complete revisions and document production, prepare exhibits and other material for a public review workshop, participate in the workshop, and attend public hearings at the Planning Commission and City Council. Funds are available in the capital budget account for Mariner's Mile. SHARON Z. WOOD Assistant City Manager Attachment: Contract Addendum Proposal CITY LIGHTS RESIGN ALLIANCE Urban Design . Architecture • Community Planning 5/8/00 CONTRACT ADDENDUM #2 page 1 Project: Mariner's Mile Design Framework Client: City of Newport Beach Contact: Sharon Wood, Assistant City Manager Job No.: 9704.02 MARINER'S MILE DESIGN FRAMEWORK Authorization is requested for a Contract Addendum to cover the Scope of Additional Services outlined below, and as requested by the Client in meetings with the City Manager and Councilperson Glover on April 3, 2000. SCOPE OF ADDITIONAL SERVICES: Phase IV. Additional Public Workshops and Presentations; Overlay Zone Implementation The purpose of this phase is to assist the Client in fostering the Design Framework through the continued public feedback and City Council approval process. Consultant will: Participate in up to (3) additional meetings with Mariner's Mile Business Owner's Association of up to (2) hours each to gather feedback on the Design Framework. 2. Participate in one (1) public meeting, workshop or "Festival" of (6) hours (including pre-function_ setup and post- function time) to gather feedback on the Design Framework. Prepare additional illustrative exhibits and collateral materials for use in meetings with public and City Council, including an overall plan and character sketches for the Design Framework. Revise or refine the Design Framework (once) as directed by Client based on final comments by the Mariner's Mile Business Owner's Association and the public to the 95% Draft issued May 4, 2000. Coordinate with and support City Planning Staff its efforts to create an Overlay Zone and other regulatory elements which implement and codify key concepts proposed by the Design Framework. Participate in three (3) public meetings, study sessions or workshops with City Council and Planning Commission to present and explain the Design Framework. Revise or refine the Design Framework (once) as directed by Client based on comments from the City Council and Planning Commission. Estimated Fees: Reimbursable Expenses: Subtotal Fees and Reimbursables: $8,360.00 $840.00 $9,200.00 244 Hill Place, Costa Mesa, California 92627 • Tel /Fax: 9491645.1455 • www.citylightsdesign.com CITY LIGHTS DESIGN ALLIANCE Urban Design • Architecture • Community Planning 5/8/00 CONTRACT ADDENDUM #2 Project: Mariner's Mile Design Framework Client: City of Newport Beach Contact: Sharon Wood, Assistant City Manager Job No.. 9704.02 SCOPE OF ADDITIONAL SERVICES, (continued): Phase V. Supplemental Study: "Mariner's Village Urban Design Plan" page 2 The purpose of this study is to assist the Client in developing a design and development approach within the "Mariner's Village" study sub -area which specifically encourages the formation of a mixed -use, pedestrian- oriented, local - serving neighborhood. Consultant will: Prepare separate physical planning and urban design recommendations for development of public and private properties. Deliverables to include: Urban Design Plan, Sections or Perspective Sketches, Executive Summary. Participate in up to three (3) public meetings or design workshops to gather input from business owners, the public, and Client on the proposed Mariner's Village. Prepare illustrative exhibits and collateral materials for use in public meetings. Prepare Preliminary Estimates of Probable Cost for public sector capital improvements proposed by the Mariner's Village Urban Design Plan. Participate in one (1) public meeting or workshop with City Council to present and explain the Mariner's Village Urban Design Plan. Estimated Fees: $7,790.00 Reimbursable Expenses: $1,560.00 Subtotal Fees and Reimbursables: $9,350.00 COMPENSATION: These Additional Services will be billed to the Client under our job number 9704.02 on an hourly basis not to exceed Eighteen Thousand Five Hundred Fifty Dollars ($18,550.00) without further authorization. Person/Category Keenan Smith, Lee Anne Kirby Professional Staff Technical Staff Rate per Hour $95.00 $75.00 $55.00 Total Estimated Additional Services and Relm bursables: $189 550.00 244 Hill Place, Costa Mesa, California 92627 - Tel /Fax: 949/6451455 - www.citylightsdesign.com i CITY LIGHTS DESIGN ALLIANCE Urban Design • Architecture • Community Planning 5/8/00 CONTRACT ADDENDUM #2 page 3 Project: Mariner's Mile Design Framework Client: City of Newport Beach Contact: Sharon Wood, Assistant City Manager Job No.: 9704.02 Schedule: - Begin Work: 4/1/00 - Complete Work: 12/15/00 Conditions: - This Contract Addendum is bound by the requirements of the Base Contract. Acceptance: - Signature below indicates acceptance of the Additional Scope of Services, Fees, and Conditions of this Contract Addendum and provides authorization to proceed with the work. Please sign below and return one copy to City Lights Design Alliance. Signed Keenan E. Smith, AIA Principal Accepted: By: Date: 244 Hill Place, Costa Mesa, California 92627 Tel /Fax: 949/645.145:5 www.citylightsdesign.com