HomeMy WebLinkAbout07 - Newport and Balboa Ocean Piers RehabilitationJuly 11, 2000
CITY COUNCIL AGENDA
ITEM NO. 7
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR THE
REHABILITATION OF THE NEWPORT AND BALBOA OCEAN
PIERS
RECOMMENDATION:
Authorize the Mayor and the City Clerk to execute a Professional Services
Agreement with Noble Consultants, Inc., in the amount of $214,216 to inspect and
prepare plans, specifications, and estimates for rehabilitating the Newport and
Balboa ocean piers.
DISCUSSION:
The current budget contains funds for improving the City's oceanfront facilities.
These funds were derived from a recent settlement of the February 1990
"American Trader" oil spill off the Huntington Beach coastline.
The Trustees Council for the oil spill settlement approved ten City projects for
funding by the settlement (see attached list). The City's two top priority projects
are to rehabilitate the sixty -year old Newport and Balboa ocean piers.
Deteriorated piles, timbers, concrete decks, benches, fish- cleaning basins, and
signage will be replaced. Pier lighting will be upgraded and utility conduits will be
relocated and concealed (if possible). Handrails will be replaced at the Balboa
pier. The lifeguard ramp under the ocean end and the workshop under the beach
end of the Newport pier will also be upgraded.
Staff feels the similar nature of the work warrants that both pier projects be
combined into one construction contract rather than two smaller contracts.
Further, staff feels that inspection, design, construction, and administration costs
will be reduced if the work is combined. One downside of combining the projects is
the timely completion of items of work may be more difficult to achieve using only
one consultant firm and one construction company.
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR REHABILITATION OF NEWPORT AND BALBOA
OCEAN PIERS
July 11, 2000
Page 2
To expedite completion of the project, staff recommends retaining a consultant to
inspect and report the condition of both piers before preparing plans and
specifications for their rehabilitation. In selecting the City's consultant, staff
requested statements of interest and qualifications from six experienced marine
engineering firms. After reviewing their statements, staff requested proposals from
the three top -rated firms. Staff review of the proposals determined Noble
Consultants, Inc., was the most qualified firm. Noble's fee proposal was opened
and staff negotiated contract services and fees shown in the attached
Professional Services Agreement.
Noble's scope of services includes:
• Meetings with City staff as needed
• Conducting a complete condition survey and report of piles, utilities, and
superstructure of both piers
• Preparing preliminary and final plans, specifications, and estimates for both
piers
• Providing support services during construction
The Scope of Work is shown as Exhibit A and the Fee Schedule as Exhibit B in
the Agreement.
Staff recommends approval of the Agreement. Adequate funds are available in
the following accounts:
Account No.
Description
Amount
7026- C5100564
Balboa Pier Rehabilitation
$107,108
7026- C5100565
Newport Pier Rehabilitation
$107,108
Total
$214,216
Based on Noble's submitted completion schedule, the project will be ready to bid
next summer and work can begin in the fall of 2001. Staff met with
representatives of Newport Seafood and Ruby's restaurants and all parties agreed
the concrete decks could be replaced quickly and safely if the piers were
completely closed during construction. The restaurants will use the closures to
repair and upgrade their facilities (similar to what was done in 1999 when the City
replaced piles under Ruby's restaurant).
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR REHABILITATION OF NEWPORT AND BALBOA
OCEAN PIERS
July 11, 2000
Page 3
Staff estimates it will take three weeks on each pier to replace the concrete decks
and has committed to the restaurants to replace the decks during the winter
months when their business is slowest. Accordingly, the construction contract will
be structured to permit pier closures during January and February of 2002 only.
Respectfully s^ bmittedL
PUBLiC WORKS,DDEPARTMENT
Don Webb, Director
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By:
Lloy alton, P.E.
Design Engineer
Attachments: Proposed Professional Services Agreement
Oil Spill Settlement Project List
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, entered into this day of 2000, by and
between CITY OF NEWPORT BEACH , a Municipal Corporation (hereinafter referred to
as "City "), and Noble Consultants, Inc., whose address is 2201 Dupont Drive, Suite 620,
Irvine, California, 92612 -7509 (hereinafter referred to as "Consultant'), is made with
reference to the following:
RECITALS
A. City is a Municipal Corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is
now being conducted under the statutes of the State of California and the
Charter of City
B. City desires to rehabilitate Balboa and Newport Piers and to improve utility
and communication services to those piers ( "Project')
C. City desires to engage Consultant to prepare plans, specifications and
estimate for Project in accordance with the terms and conditions contained
in this Agreement.
D. The principal member of Consultant for purpose of Project is Ronald M.
Noble, PE.
E. City has reviewed the previous experience and evaluated the expertise of
Consultant, has solicited and received a proposal from Consultant, and
desires to contract with Consultant under the conditions of this Agreement.
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NOW, THEREFORE, it is mutually agreed by and between-the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the 11th day of July 2000, and
shall terminate on the 1 st day of July, 2002, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall perform all services set forth in Consultant's Proposal of May 30,
2000, as modified on June 22, 2000 and June 29, 2000, attached hereto as Exhibit "A"
and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for services in accordance with the provisions of this
Section and the Scope of Services - Fee Schedule (revised) set forth in Exhibit "B"
attached hereto and incorporated herein. No rate changes shall be made during the term
of this Agreement without prior written approval of City. Consultant's compensation for all
work performed in accordance with this Agreement shall not exceed the total contract
price of two hundred fourteen thousand, two hundred sixteen dollars ($214,216.00).
3.1 Consultant shall maintain accounting records of its billings which includes
the name of the employee, type of work performed, times and dates of all work which is
billed on an hourly basis and all approved incidental expenses including reproductions,
computer printing, postage and mileage.
3.2 Consultant shall submit monthly invoices to City payable by City within thirty
(30) days of receipt of invoice, subject to the approval of City.
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3.3 Consultant shall not receive compensation for extra work without prior
written authorization of City. Authorized compensation shall be paid in accordance with
the schedule of the billing rates as set forth in Exhibit "B ".
3.4 City shall reimburse Consultant only for those costs or expenses which
have been specifically approved in this Agreement, or specifically approved in advance by
City. Such cost shall be limited and shall include nothing more than the following costs
incurred by Consultant:
A. The actual costs of subconsultants for performance of any of the services
which Consultant agrees to render pursuant to this Agreement which have
been approved in advance by City and awarded in accordance with the
terms and conditions of this Agreement.
B. Approved computer data processing and reproduction charges.
C. Actual costs and /or other costs and /or payments specifically authorized in
advance in writing and incurred by Consultant in the performance of this
Agreement.
4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the services required by this Agreement and that it will
perform all services in a manner commensurate with the community professional
standards. All services shall be performed by qualified and experienced personnel who
are not employed by City nor have any contractual relationship with City. Consultant
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represents and warrants to City that it has or shall obtain all licenses, permits,
qualifications and approvals required of its profession. Consultant further represents and
warrants that it shall keep in effect all such licenses, permits and other approvals during
the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to
approve or disapprove Consultant's work promptly, or delay or faulty performance by City,
contractors, or governmental agencies, or any other delays beyond Consultant's control
or without Consultant's fault.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed
to constitute Consultant or any of Consultant's employees or agents to be the agents or
employees of City. Consultant shall have the responsibility for and control over the details
in means of performing the work provided that Consultant is in compliance with the terms
of this Agreement. Anything in this Agreement which may appear to give City the right to
direct Consultant as to the details of the performance of the services or to exercise a
measure of control over Consultant shall mean that Consultant shall follow the desires of
City only in the results of the services.
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6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator, and any other agencies which may have jurisdiction or interest in
the work to be performed. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign Project to a Project Manager, who shall coordinate all
phases of Project. This Project Manager shall be available to City at all reasonable times
during term of Project. Consultant has designated Jon T. Moore, PE. to be its Project
Manager. Consultant shall not bill any personnel to Project other than those personnel
identified in Exhibit "B ", whether or not considered to be key personnel, without City's prior
written approval by name and specific hourly billing rate. Consultant shall not remove or
reassign any personnel designated in this Section or assign any new or replacement
person to Project without the prior written consent of City. City's approval shall not be
unreasonably withheld with respect to removal or assignment of non -key personnel.
Consultant, at the sole discretion of City, shall remove from Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants it will continuously furnish the necessary personnel to complete
Project on a timely basis as contemplated by this Agreement.
8. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement
and the services shall be performed by Consultant in accordance with the Consultant's
schedule attached hereto. The failure by Consultant to strictly adhere to said schedule
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may result in termination of this Agreement by City, and the assessment of damages
against Consultant for delay. Notwithstanding the foregoing, Consultant shall not be
responsible for delays which are due to causes beyond Consultant's reasonable control.
8.1 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator not later than ten (10) calendar days after the start
of the condition, which purportedly causes a delay, and not later than the date upon which
performance is due. The Project Administrator shall review all such requests and may
grant reasonable time extensions for unforeseeable delays, which are beyond
Consultant's control.
8.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances, by
either telephone, fax, hand delivery or mail.
9. CITY POLICY
Consultant will discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order to
ensure that the Project proceeds in a manner consistent with City goals and policies.
10. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
federal law, regulations and permit requirements and be subject to approval of the Project
Administrator and City Council.
11. PROGRESS
Consultant is responsible to keep the Project Administrator and /or his /her duly
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authorized designee informed on a regular basis regarding the status and progress of the
work, activities performed and planned, and any meetings that have been scheduled or
are desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
services or work conducted or performed pursuant to this Agreement, excepting only the
active negligence or willful misconduct of City, its officers or employees, and shall include
attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
indemnity shall be construed as authorizing, any award of attorneys' fees in any action on
or to enforce the terms of this Agreement.
13. INSURANCE
Without limiting consultant's indemnification of City, and prior to commencement of
work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must be
filed with City prior to exercising any right or performing any work pursuant to this
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Agreement. Except workers compensation and errors and omissions, all insurance
policies shall add City, its elected officials, officers, agents, representatives and
employees as additional insured for all liability arising from Consultant's services as
described herein.
All insurance policies shall be issued by an insurance company certified to do
business in the State of California, with original endorsements, with Best's A- VII or better
carriers, unless otherwise approved by City.
A. Worker's compensation insurance covering all employees and principals of
Consultant, per the laws of the State of California.
B. Commercial general liability insurance covering third party liability risks,
including without limitation, contractual liability, in a minimum amount of $1
million combined single limit per occurrence for bodily injury, personal injury
and property damage. If commercial general liability insurance or other
form with a general aggregate is used, either the general aggregate shall
apply separately to this Project, or the general aggregate limit shall be twice
the occurrence limit.
C. Commercial auto liability and property insurance covering any owned and
rented vehicles of Consultant in a minimum amount of $1 million combined
single limit per accident for bodily injury and property damage.
D. Professional errors and omissions insurance which covers the services to
be performed in connection with this Agreement in the minimum amount of
One Million Dollars ($1,000.000).
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Said policy or policies shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior notice has been given in
writing to City. Consultant shall give City prompt and timely notice of claim made or suit
instituted arising out of Consultant's operation hereunder. Consultant shall also procure
and maintain, at its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and prosecution of the work.
Consultant agrees that in the event of loss due to any of the perils for which it has
agreed to provide comprehensive general and automotive liability insurance, that
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
City, on behalf of any insurer providing comprehensive general and automotive liability
insurance to either Consultant or City with respect to the services of Consultant herein, a
waiver of any right of subrogation which any such insurer of said Consultant may acquire
against City by virtue of the payment of any loss under such insurance.
14. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture
or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall
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be construed as an assignment of this Agreement. Control means fifty percent (50 %) or
more of the voting power, or twenty -five percent (25 %) or more of the assets of the
corporation, partnership orjoint- venture.
15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability-to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived as against Consultant and City
assumes full responsibility for such changes unless City has given Consultant prior notice
and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
16. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless the release of information is authorized by City.
17. CITY'S RESPONSIBILITIES
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In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
A. City will provide access to and upon request of Consultant, provide one
copy of all existing record information on file at City. Consultant shall be
entitled to rely upon the accuracy of data information provided by City or
others without independent review or evaluation. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's work
schedule.
B. Provide blueprinting, CADD plotting, copying and other services through
City's reproduction company for each of the required submittals. Consultant
will be required to coordinate the required submittals with City's
reproduction company. All other reproduction will be the responsibility of
Consultant and as defined above.
C. City staff will provide usable life of facilities criteria and provide information
with regards to deficient facilities.
D. City will prepare and provide to Consultant street base digital file in
AutoCAD (DWG) compatible format.
18. ADMINISTRATION
This Agreement will be administered by the Public Works Department. Lloyd
Dalton, PE., shall be the Project Administrator and shall have the authority to act for City
under this Agreement. The Project Administrator or his authorized representative shall
represent City in all matters pertaining to the services to be rendered pursuant to this
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Agreement.
19. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City during normal business
hours to examine, audit and make transcripts or copies of such records. Consultant shall
allow inspection of all work, data, documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work for a period of thirty (30) days from the date of withholding as a result of such
withholding. Consultant shall have an immediate right to appeal to the City Manager or
his designee with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of seven percent (7 %) per annum from the date
of withholding of any amounts found to have been improperly withheld.
21. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than would have
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resulted if there were not errors or omissions in the work accomplished by Consultant, the
additional design, construction and /or a restoration expense shall be borne by Consultant.
Nothing in this paragraph is intended to limit City's rights under any other sections of this
Agreement.
22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
23. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act"), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination
of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation
of this Section.
24. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted
without prior written approval of City.
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25. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at:
City of Newport Beach
3300 Newport Boulevard
P. O. Box 1768
Newport Beach, CA, 92658 -8915
(949) 644 -3328 Fax (949) 644 -3308
Attn: Lloyd Dalton, PE.
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Noble Consultants, Inc.
2201 Dupont Drive, Suite 620
Irvine, CA 92612 -7509
(949) 752 -1530 Fax (949) 752 -8381
Attn: Jon T. Moore, PE.
26. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) days, or if more than two (2) days are reasonably required to cure the default
and the defaulting party fails to give adequate assurance of due performance within two
(2) days after receipt by defaulting party from the other party of written notice of default,
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specifying the nature of such default and the steps necessary to cure such default, the
nondefaulting party may terminate the Agreement forthwith by giving to the defaulting
party written notice thereof.
26.1 City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days' prior written notice to Consultant as
provided herein. Upon termination of this Agreement, City shall pay to Consultant that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
27. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
28. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition contained herein whether of the same or a
different character.
29. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
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30. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his /her
judgment as a design professional and is supplied for the general guidance of City. Since
Consultant has no control over the cost of labor and material, or over competitive bidding
or market conditions, Consultant does not guarantee the accuracy of such opinions as
compared to contractor bids or actual cost to City.
31. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in responsible charge of the work. City agrees that Consultant shall not be
liable for claims, liabilities or losses arising out of, or connected with (a) the modification
or misuse by City, or anyone authorized by City, of CADD data; (b) the decline of
accuracy or readability of CADD data due to inappropriate storage conditions or duration;
or (c) any use by City, or anyone authorized by City, of CADD data for additions to this
Project, for the completion of this Project by others, or for any other project, excepting
only such use as is authorized, in writing, by Consultant. By acceptance of CADD data,
City agrees to indemnify Consultant for damages and liability resulting from the
modification or misuse of such CADD data.
Drawings shall be transmitted to City in Auto Cad version 14 in ".dwg" file format.
Written documents shall be transmitted to City in Microsoft Word 97 and Microsoft Excel
97, and shall be consistent with Microsoft Office 97.
32. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and
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employees against liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in Consultant's
drawings and specifications provided under this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the day and year first written above.
APPROVED AS TO FORM:
By:
Robin Clauson
Assistant City Attorney
ATTEST:
By:
LaVonne Harkless
City Clerk
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CITY OF NEWPORT BEACH
A Municipal Corporation
M-
John E. Noyes
Mayor
CONSULTANT
By:
Ronald M. Noble, P.E.
President
,n
EXHI'f l T A"
NOBLE
CONSULTANTS, INC.
May 30, 2000
Mr. Lloyd Dalton, P.E.
Public Works Department
City of Newport Beach
3300 Newport Boulevard
P.O. Box 1768
Newport Beach, CA 92658 -8915
RE: Proposal
Rehabilitation of the Newport and Balboa Municipal Piers
For the City of Newport Beach
Gentlemen
Noble Consultants, Inc. (NCI) is pleased to present this proposal to be considered for selection as the City's
consultant to prepare plans, specifications and probable estimates of cost for the rehabilitation of the Newport and
Balboa ocean piers. This proposal is in response to your letter dated May 18, 2000, in which you reviewed our
Statement of Qualifications (SOQ) for the above referenced project and requested that we submit a proposal. Our
proposal includes a scope of services with personnel man -hours of effort and a project schedule, both attached in
matrix format as requested in the City's letter.
• This proposal should be treated as an addendum to our Scope of Qualifications dated May 15, 2000. In addition, as
requested by the City, we have submitted a fee schedule in matrix format in a separate sealed envelope.
The scope of services, work tasks, identified in this proposal are identical to those previously presented and
discussed under Key Design Issues in our Statement of Qualifications on pages 3, 4 and 5. Therefore, we will not
further discuss our scope of services within this proposal, as they remain identical to those within our Statement of
Qualifications. The task numbers presented in our Statement of Qualifications are slightly different than those
shown in this proposal. We have added task I as a project management/coordination task, otherwise, the tasks
remain in the same order. Also, this proposal shows task 8 as construction support services, however, at this time
we have not budgeted any man hours of effort for task 8, as it was not requested by the City. We list task 8 only to
indicate that construction support services need to be addressed during finalization of our scope of services. After
the City has selected a consultant for this project, we would require a meeting with the City to finalize the project
scope of services prior to entering into a contract. This would assist us in tailoring our scope of services to meet
specific project needs of the City.
Our Scope of Qualifications did not elaborate in what would be involved within our utilities replacement consulting
services, therefore, we are further addressing our understanding of these services within this proposal. The City's
original letter dated April 28,2000, addressed the following utilities scope of work:
• Lighting
• Electrical Systems
• Communications Systems
• Potable Water
• Fire Service System
In addition, since both piers include gas and sewer lines, we have included these utilities within our scope of service
. and fee schedule.
❑ NOVATO: 359 BEL \lARIN KEYS BI.VD., SUITE 9, NOVATO. CA 94949 -5637 (415) 884 -0727 FAX(415)884-0735
Ft IRVINE: 2201 DUPONT DR., SUITE 620. IRVINE, CA 92612 -7509 (949) 752 -1530 FAX (949) 752 -8381
❑ SAN DIEGO: 9326 OAKROURNE RD., SANTEE, CA 92071 -2314 (619) 596 -9510 FAX(619)448-2022
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NOBLE CONSULTANTS
• Mr. Lloyd Dalton, P.E.
City of Newport Beach
May 30, 2000
Proposal - Rehabilitation of the Newport and Balboa Municipal Piers
Page 2
No clear description was given as to the extent that existing facilities would be repaired or completely replaced.
Based on the condition of these existing facilities, observed during our field visit, we assume all utilities will be
completely replaced. The piping and conduit will be routed underneath the pier in a common corridor running the
length of the pier. Lateral branch runs will be supported individually, as required, to light poles, telephones, sinks,
fire hose connections, etc.
Our first order of business will be to understand the project goals and design objectives of the City of Newport
Beach. We expect that existing lighting is not adequate and will require that illumination diagrams be developed to
assess the appropriate photometric and footcandle levels. The location and number of light poles may not be
appropriate for the new lighting requirements. We plan to specify new light poles and fixtures. However, we are
assuming that existing power supply is adequate to handle any new lighting loads.
The fire protection system at the Newport Pier is relatively new. The Fire Marshal would like to install a similar
system at the Balboa Pier. At the Newport Pier, the water line routed the length of the pier, is common for both
domestic and fire water. At the restaurant, a pressure- reducing valve is installed for protection. The domestic water
line stubs up at the beach end of the pier. A hydrant with siamese hose connectors is accessible from the road. The
system is wet with double detector checks. A fire truck will connect to the siamese connectors to augment the city
water supply for additional water or pressure. The 4" water line running the length of the pier is equipped with 2.5"
hose valves every 300' accessible by removing a small plate. Two hose bibs will be required at the end of the pier.
The work at the Newport Pier will replace the old water line running the length of the pier to a location below the
• pier. The work at the Balboa pier will involve a complete new installation.
We have submitted our proposal as one project combining both the Newport and Balboa Piers, since it would not be
cost effective to separate our effort into two individual pier projects. Numerous similarities exist between the
rehabilitation effort for the Newport and Balboa Piers that would significantly increase our effort and fee if handled
as two separate projects and then combined. One project by itself would probably represent 65 to 75 percent of the
effort for the combined project.
Our project organization chart is attached to this proposal for your review. We appreciate the opportunity in being
selected to present this proposal which should be considered as an addendum to our Scope of Qualifications
submitted on May 15, 2000. Please call us if you have any questions or require any additional information. We
look forward to being selected to work with the City of Newport Beach on this project.
Sincerely,
NOBLE CO S S, INC.
Ronald M. Noble
President
rmn/ahf
Attachments
•
•
•
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Lloyd Dalton, P.E., Project Engineer
Quality Control/
Quality Assurance
Ronald M. Noble, P.E.
Glenn E. Gibson, Jr.
Design Support
Underwater Inspection
Jeffery B. Terai
Overall Project Management
Principal -in- Charge
NOBLE Ronald M. Noble, P.E.
coxsest�xrs. ix
Proiect Manager
Jon T. Moore, P.E.
Structural Engineering
Chief Structural En ig neer
Avery Miller, S.E.
Contract Documents
Specifications
Jon T. Moore, P.E.
Cost Estimate
Glenn E. Gibson, Jr.
Design Support
Wave Force Analysis
Chia -Chi Lu, P.E.
Design Wave Review
R. Rea Strange
Utilities Replacement Support
Electrical Engineering
Frank Fernandez, P.E.
Mechanical {Plumbing)
James DeLuca, P.E.
Project Management Chart
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NOBLE
CONSULTANTS, INC.
June 29, 2000
Mr. Lloyd Dalton, P.E.
Public Works Department
City of Newport Beach
3300 Newport Boulevard
P.O. Box 1768
Newport Beach, CA 92658 -8915
RE: Fee Schedule
Rehabilitation of the Newport and Balboa Municipal Piers
For the City of Newport Beach
Dear Mr. Dalton:
Our fee schedule for the above referenced project lists reimbursable expenses for Noble Consultants,
Inc., Harbor Offshore and SPEC Services, as well as a handling charge for our two subconsultants on this
project. Noble Consultants reimbursable costs include both in -house and out -of- pocket expenses and
are charged at cost plus 15 %. In -house expenses include such things as photocopying, automobile,
• computer, fax, survey equipment, etc. Out -of- pocket expenses include travel, subconsultants, outside
printing/ reproduction work, communications, etc. Our two main subconsultants for this project are
Harbor Offshore and SPEC Services for which we have shown the handling charge separately under our
fee schedule. Our handling charge covers our additional costs for insurance premiums, administration
and other overhead costs associated with subconsultants and other reimbursable costs.
Harbor Offshore's reimbursable fee includes all their in -house and out -of- pocket expenses related to
diving and inspection support services, and also includes some of their labor for
mobilization /demobilization and for report preparation. SPEC Services reimbursable costs include
expenses for in -house and out -of- pocket related to non -labor expenses.
Please call me if you have any questions or require additional information such as a copy of our
Schedule of Charges.
Sincerely,
NOBLE CONSULTANTS, I'NC.
T J 1 J 1 /tJ1��1'�!•
Ronald M. Noble, P.E. by a4W
President
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❑ NOVATO: 359 r3EL AIARIN KY) S BLVD.. S171TE 9. NOVATO. CA 94949 -5637 (415) 884 -0727 FAX (41s) 884 -073%
❑ 1RVINF: 2201 DUPONT DR.. SUITE 620. IRVINE. CA 92612.7509 (949) 752.1%30 FAX (949) 75'_ -8;81
❑ SAN DIEGO: 9326 OAI:DOURNE RD., S.ANTEE. CA 92071-23,14 (619) 569.9510 FAX (619) 44N -202'
http :/,www.nobleconeultants.conl
Jul -015-00 0S:1SP Nob -v Consultants 949 7528381 P.02
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NOBLE
(: 0 N 1 r i LTA N I%. I N C.
July 5. 2000
Mr. I loyd Dalton, P.E.
Public Workn Department
City of Newport Beach
3300 Newport Boulevard
P.0, Box 1'7(;fi
Newport.Bezr.:h CA 92656-69 1 `)
Re: Srope of Services
Rehabilitation of the Newport and 6albou Mum ipal Peers
for the City r;f Newport Beach
Dear Mr. Dalton:
The followlnre &cone: of berocen is in accordance with our fete t.0edvie for thib project:
I
.5cafoE OF 5ERVICr i
• Ta5k I Project ManarAenent/Crx)rdlnatlon
Partiopate: In all project rne;eting5 with City and others as required throughout project'.-,
design phmse. of work, and perform project admitimtration.
rank 1. con tlon A,"e55merlt 5uryev
A55es5 the structural condition of timber bents, piing, tarn, stnnger5, and dnrklrlg, and
perform an underwater m5peCtion of foundation piles to lett;rmine presrrice of marine:
borers, extent of Infe5tat on, and degree <h deterioration. Prepare. Inspection report
documenting results similar t.o.previous biannual Ins?ection r'rpori.a.
Task 3.Rev1ew hisricai 07 Res 11
t)a5ed on rispection re:5ult5, develop derstgrl philmophy /criteria and meet with City to
renew design approach,
There Is prebently no :,mile dr. -,lgn code or criteria for the des gn of ocean pleas The
structures r'esponr,c to storm r .)ndrtton,. yeinmie etve:nt5, and I:he cumulative effects, of
exposure: t.v the Mantle environment in of primary concern. A•, the pier agcy, the ner,:d
for malnte:nanoe work Increa ,r ;y to preserve function. Accordingly. the: project Learn/City
should consider two desv.�n conditlony,:
\(1 \S\10-ii•, 1Ill Wol, kb 1' +Illin •.I 111' I. \U1 Ch „1'•rl Pl if,;- Ile »X41 tl"_'- io %x t iii r %Ne(l "i\
Z INC I C 1::1111 )1'IV\i nit,\i 111. 60'1 lit \1 \ It, I 1.1 •n 11 ",09 (1) '1" ”! Ii:u E.\\(1)1,), ^v 4iKI
1;-1.1 1,h0l N \I'. 111, n%NIli- 1: \ A 141 17 :1 \i011n lru•1,!_
'.',I• / /a\ru nul+lc\vwmdl all l ?.COIN
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Jul -06 -00 05:16P Noh'Q Consultants 949 7528381
Mr. Lloyd Dalton
5rope of Services
Newport and Salbrra Mumcipal f inr
July 5 2000
rage. 2
a) Ikeplacement: Identify which c.Icrnerr" of the pier are beyond salvage or nearing
the end of their 5ervice Irve:b.
ej t're5ervat.ion of exrgtmy members. Determine which 5tructurai cicme:nca and
co+nponents are more econonnrally suited for FIUU.surt:5 to 5peCdy pr'C',r :rvatrve
measures, to Prolorg their xlrvice. life.
Task .1.plepare. Alte;rrr :atwe Kenair C(')2 e:rl.s
The debi,ln proceSF involves cons Bering many different 5trucll cvnfigurations, matt:rial5. and
Con5truetion COrWi :pth. Ferhap5 one single. Concept would be the obVIOUS "sl:and c %ut' best.
however. It ire more likely that Several all.ernatweS would 0e. more or less crluai in terriS of
L
tructural perrorrnanre, ease of construction, and cost. Typical structural and utility
de:tM5/5e CtIonS will be; prt:parec! of alternativs conceptei.
rack 5. Kev'ew, Alternative Oat onS
the 5elertion of the "best" alte :n'urtive for final de:5ign will need to be.: determined
through consuhat)vm with the C ty. It may be one. of the rdentahad altt.rnatrve5 3:1
presented, or a modified altarnat.rve reoultmej fr:xo the review proc.c55.
Task G. Prepare Frelrminairy Deorgn
Pre:pare plans, a.rd.ic:al details and coot er,trmat.r_ for thin "beset' alternative:. Pate of
construction and overall performance over, the prerb Idetirrit: would be' of primary
importance.
Erera.ion and installation of the comporwnta would al7o be of particular conct :rn. Details
would be dr ^veloped that ar, :commodatc and allow for the. anticipated dr :orations in i.he
work. Meett with the City to review pre.:lunmary de e;idn detaiLS.
ratik 7. Pre:,'are Final Flwr!, Spe;C5. j . Estim .S
Prepare 90% complete: 100% wmplcte.�, and final plans, sp r ifications, and coe',t.
estimates for construction bid advertisement. Meet with the City to review City
comments on 50% and 100 " /a Submittals.
Thin <., pha3e wrwld addre55 elar rip avoidance revre:w to el minaca arribiyuou5, unclear, r:r
other lanqua if; which night oeherwr5e unduly expose the Caty to potential c;ntractnr
claims.
P.03
Jul -06 -00 05:16P Not- -a Consultants 949 7528381 P.04
N01SLI; C0N,I LTA .N'I'S
• Mr. Lloyd I).aiton
Scope of 5erv:ces
NCWpurt ;and G'alboa Municipal F per
July 5 2000
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ra5k: $.n5crurbon Support. ��rvirr_;
Attcnd pre b d con3trucdon mmtinq, renponn to contractor b d que5t,on:;. rogdund to
conr tructio, quC3bons,. and review corutructrnn subm ttalr,.
Ylea5e call..ua If yore h.4ve. any ggcsbonti ctmcermne� the above 5eope of Fierrvices.
5mce-Te +',
NOBLE CON5017ANT5. INC.
46t-n-
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Ronal M. NoUie, f .E
President
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City of Newport Beach
Oil Spill Settlement
Recreational Use Projects
Project Estimates March, 2000
Balboa Ocean Pier Rehabilitation
Newport Ocean Pier Rehabilitation
Lifeguard Headquarters Protection and Improvements
Beach Restroom Repairs and Improvements
$1,150,000
$1,000,000
$400,000
$500,000
Ocean Front Walkway Repair & Street Light Replacement $450,000
Corona del Mar Beach Improvements $500,000
Balboa Peninsula Beach Access Walkway Replacements $290,000
Ocean Rescue /Tidelands Vessel $180,000
Marine Education Facility 50$ 0,000
TOTAL $4,970,000
f: \users\pbw \shared\american trader \oil spill settlemenMdoc