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HomeMy WebLinkAbout22 - League Voting Delegate DesignationJ/ Better Cities —A Better life June 2000 To: From: Re: Ledigue of California Cities RECEIVED 1400KStreet Sacramento, CA 95814 916.658.8200 FAX 916.658.8240 -00 JUN 14 A9:44 w ..cacities.org City Council Meeting 0FTI^ TH.ECITYC.FFr. July 25, 2000 CITY f r :±`_WFORT BEAD Agenda Item No. 22 The Honorable Mayor and City Council John Ferraro, League President, Council President, Los Angeles Designation of Voting Delegate for League Annual Conference This year's League Annual Conference is scheduled for Thursday, September 7 through Saturday, September 9, 2000 in Anaheim, CA. One very important aspect of the annual conference is the annual business meeting when the membership takes action on conference resolutions. Annual conference resolutions guide cities and the League in our efforts to improve the quality, responsiveness and vitality of local government in California. It is important that all cities be represented at the annual business meeting on Saturday, September 9, 2000, at 9 a.m. at the Anaheim Convention Center. To expedite the conduct of business at this important policy- making meeting, each city council should designate a voting representative and an alternate who will be present at the annual business meeting. League bylaws provide that each city is entitled to one vote in matters affecting municipal or League policy. A voting card will be given to the city official designated by the city council on the enclosed' Voting Delegate Form." If the mayor or a member of the city council is in attendance at the conference, it is expected that one of these officials will be designated as the voting delegate. However, if the city council will not have a registered delegate at the conference but will be represented by other city officials, one of these officials should be designated the voting delegate or alternate. Please complete and return the enclosed "Voting Delegate Form" to the Sacramento office of the League at the earliest possible time (not later than Friday, August 18, 2000), so that proper records may be established for the conference. The voting delegate may pick up the city's voting card at the designated Voting Card desk located in the League registration area. The voting procedures to be followed at this conference are printed on the reverse side of this memo. Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated. If you have any questions, please call Lorraine Okabe at (916) 658 -8236. League of Califomia Cities Annual Conference Voting Procedures Each member city has a right to cast one vote on matters pertaining to League policy. 2. To cast the city's vote a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Prior to the annual conference, each city should designate a voting delegate and an alternate and return the Voting Delegate Form to the League for use by the Credentials Committee. 4. The voting delegate or alternate may pick up the city's voting card at the annual conference registration area. 5. Free exchange of the voting card between the voting delegate and alternate is permitted. 6. If neither the voting delegate nor alternate is able to attend the annual business meeting, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. Prior to the annual business meeting, exchanges may be made at the annual conference registration area. At the annual business meeting, exchanges may be made at the voting card table located in the front of the meeting room. Exchanges may not be made while a roll call vote is in progress because the Credentials Committee will be conducting the roll call. 7. Qualification of an initiative resolution is judged in part by the validity of signatures. Only the signatures of city officials, who, according to the records of the Credentials Committee, are authorized to use the city's voting card and who have left a sample of their signature on the Credentials Committee register will be approved. 8. In case of dispute, the Credentials Committee will determine the right of a city official to vote at the annual business meeting. G:\policy \acres \voteprox.doc P CITY. LEAGUE OF CALIFORNIA CITIES 2000 ANNUAL CONFERENCE VOTING DELEGATE FORM 1. VOTING DELEGATE: 2. VOTING ALTERNATE: Please complete and return to: League of California Cities Attn: Lorraine Okabe 1400 K Street Sacramento, CA 95814 Fax: (916) 658 -8240 Deadline: Friday, August 18, 2000 LO Policy\acres \votedel.ltr (Name) (Title) (Name) (Title) ATTEST: (Name) (Title)