HomeMy WebLinkAbout08 - Recreation Scheduling SoftwareAgenda Item No. 8
July 25, 2000
COMMUNITY SERVICES DEPARTMENT
Arts Et Cultural - Library - Recreation - Seniors
To: Mayor ft Members of City Council
From: LaDonna Kienitz, Community Services Director /City Librarian
Re: Purchase of Software for Recreation Scheduling
RECOMMENDATION
Authorize the agreement with Sierra Digital for $59,200 for the acquisition of software
for recreation activity registration and facility reservations. The agreement will be
subject to prior review and approval by the City Attorney's office.
BACKGROUND
Recreation Services currently uses RecWare by Sierra Digital for processing 10,000
class enrollments, over 700 sports team registrations and more than 500 facility
rentals annually. The software also processes receipts, financial reports, tracks class
enrollment and instructor payments. The software was purchased and installed in
1991. Prior to that time all class registrations and enrollment information was
processed in the manual mode. In 1994, the City added the online dial -up telephone
registration to provide additional choices and convenience for the customer. The
latter is still a somewhat awkward process. Facility scheduling and rentals were also
added to the system.
The current software is no longer being updated by the vendor. No new components
or features have been or will be added to the original program.
The new software, Safari, is windows- based, has single application architecture which
provides full integration of all functions. It will facilitate the registration process for
the customer and permit customer registration online through the Web. It will enable
the potential customer to ascertain immediately if the class for which he or she is
registering is available. It will also enable staff to be more responsive to customers
and to process registrations, payments, etc., more efficiently. The activities
processed generate approximately $1.3 million annually.
The FY 2000/01 CIP budget includes an appropriation for $60,000 for purchase and
implementation of the software. The City MIS Division was instrumental in the
evaluation of this software, and will assist in the installation and implementation of
the product.