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HomeMy WebLinkAbout01 - 09-12-2000September 26, 2000 Agenda Item No. 1 CITY OF NEWPORT BEACH City Council Minutes ®���� Study Session September 12, 2000 - 5:00 p.m. Present: Thomson, Adams, Debay, Ridgeway, Mayor Noyes Absent: Glover (excused), O'Neil (excused) CURRENT BUSINESS 1. CLARIFICATION OF ITEMS ON THE CONSENT CALENDAR - None. 2. STATUS REPORT ON ORGANIZATIONAL VALUES PROCESS. City Manager Bludau stated that he had been waiting for the organizational values process to get underway before reporting to the City Council on what had been accomplished, why the organization is going through the process and what the expectations are. City Manager Bludau stated that when he came into the organization in May of 1999, he had several things to quickly assimilate and understand. He stated that he began with his seven bosses by doing ridealongs with each council member through their districts while sharing information with each other. He stated that he was trying to get a basic understanding of the community and the council members. He stated that he also tried to get a quick read on the people he was going to be working with, which included the management team, the people that report to him, the City Attorney and the City Cleric. City Manager Bludau stated that, finally, he wanted to understand the entire organization, the people, its events and what has created the organizational culture. He stated that he wanted to know what realistic expectations he could have of the organization and what kind of expectations the organization would have of him. City Manager Bludau stated that he learned one of the first things about the organizational culture through the management team meetings. He stated that he felt that there was a lack of good communication between the members of the management team. He stated that there was limited conversation among the team members and it didn't seem like there was a free flow of information within the group. City Manager Bludau also noted that he would see a department identifying a problem within their department and implementing a solution that would affect other departments, without communicating to those departments about the change prior to it being done. City Manager Bludau stated that another thing he learned about the organizational culture was about the human resources function. He stated that it is a weak function in the way it has participated in organizational Volume 53 - Page 580 INDEX Organizational Values (35) City of Newport Beach Study Session Minutes September 12, 2000 K"I decision making and responsibilities. He stated that a number of departments have developed their own human resource functions, and only use the Human Resources department as a periodic resource. City Manager Bludau stated his belief that the human resources function needs to be strong because it works throughout the whole organization, helps to attract the right people to hire, deals with the selection process and the orientation process, assists with discipline and helps with employee evaluations. He stated that a good human resources function can really bind an organization together. City Manager Bludau stated that another sign about the organization culture that he saw concerned the 115 positions that were eliminated in the mid 1990's through budget cuts. He stated that he learned that it was a traumatic time and really pitted the departments against each other. City Manager Bludau stated that he also met with former City Manager Bob Wynn to get some initial understanding of the organizational culture. He stated that Mr. Wynn informed him that in the twenty years that he was city manager, he only held two department head meetings. City Manager Bludau stated that it helped to put everything in perspective for him. He stated that it indicated why departments are strong, but independent. He stated that it explains why there is insensitivity from department to department and results in separate cultures within each department. City Manager Bludau stated that while trying to wrestle with the issues, he and the management team came up with a number of issues that they felt needed to be corrected. He stated that employee orientations was one of the areas listed. City Manager Bludau stated that the management team divided into several task forces, with one task force assigned to looking at employee orientations, how they were being done and how they could be done better. He stated that an employee should feel welcomed and valued when they join an organization and understand where they fit in the overall picture. City Manager Bludau stated that the task force repornd back to the management team that employee orientations could be done better and that the process should share with the employee the organization's core values, but the task force stated that they weren't certain what those core values were. City Manager Bludau stated that this reinforced his previous observations and made a big impact, in that the recommendation was coming from people who had been with the organization for many years. City Manager Bludau stated that the management team discussed how an organizational culture could be changed, particularly one that is strong and has been growing over a long period of time and has 700 full-time employees and another 300 part -time employees in the summer. He stated that the management team felt that it was important enough to take on. He stated that the next question was to decide on how to go about it. He stated that it was decided to have a two -day management team retreat. A request for qualifications was sent out to find a facilitator to help with establishing some draft organizational values. He felt that this would be a good start in developing the values and would also provide a good team building exercise for the management team. City Manager Bludau stated that Susan Quinn was hired as the facilitator. He added that he felt comfortable starting with Volume 53 - Page 581 City of Newport Beach Study Session Minutes September 12, 2000 INDEX the management team because any segment of employees would most likely produce similar results, since organizational values stem from personal values. City Manager Bludau stated that the draft organizational values are listed in the staff report and are integrity, empathy, service, excellence, creating a positive work environment, unity of purpose, responsibility and loyalty. He added that time was also spent on defining the terms, so that the list could be taken to the organization and provide a beginning for discussions with all employees. City Manager Bludau stated that after the draft organizational values were established and defined, behaviors for each of the values were listed to illustrate the actions that would support the values. Lastly, City Manager Bludau stated that the management team went through an exercise to come up with a mission statement. He stated that this was less important and done more for the exercise of doing it. He read the mission statement, which stated that "Newport Beach is an exceptional community because of its nautical heritage, the natural beauty of the bay and ocean, and its outstanding enhancements. As employees of the City of Newport Beach, we have been entrusted to be the stewards of the quality of life cherished by those who live, work and visit here. In support of that trust, we commit to provide excellent service that respects the uniqueness and diversity of the community." City Manager Bludau stated that the next step was to introduce the draft organizational values to the entire organization and begin the dialogue to make changes where necessary, so that the organization could accept the values. He stated that it was decided that he would meet with all of the full - time and permanent part -time employees in the organization. He stated that he did this over a period of five weeks through approximately 25 meetings. He stated that he covered much of the same information that he has covered at the current meeting and that he asked the employees for their input. City Manager Bludau stated that the meetings produced about twenty suggestions for changes to the organizational values and only one that was major, which was the addition of communication as a value. He stated that it was a very educational process and included quite a bit of venting about pent-up frustrations. He stated that the employees want to feel empowered and know where they fit in. City Manager Bludau stated that, after the meetings with all of the employees, a focus group of sixteen employees was developed with representatives from every department. He stated that he gave the focus group the feedback from the employees about the values and tasked them with making the appropriate changes. He stated that this resulted in values that represented input from the entire organization. City Manager Bludau stated that the next step was to give the employees the same opportunity that the management team had in deciding on actions and behaviors that represent the values. He stated that as with the focus group, volunteers representing all departments were sought.to fulfill the role of facilitator. Eighteen facilitators, in teams of two, met with all employees Volume 53 - Page 582 City of Newport Beach Study Session Minutes September 12, 2000 INDEX in 25 meetings over a seven -week period. In addition to providing input on the organizational behaviors, he stated that the process also included a "parking lot" which provided a way to list issues that needed attention in the organization. He stated that the "parking lot" generated approximately 350 comments. City Manager Bludau stated that the 350 comments were broken into categories and each and every comment will be responded to. He stated that the categories include supervision, benefits, other and the organizational value process. He stated that the categories will be assigned to the management team, himself, various departments or the focus group, as appropriate. He stated that it is a big undertaking, but is important to build credibility. He stated that communication has been stifled for a long period of time in the organization, and that he wants to see the walls between the departments torn down. He stated that he wants the departments to be strong but not independent. He stated that better communication will mean better coordination which will mean better service to the community and the organization itself. He stated that he's seen a lot of support from the management team on the process. City Manager Bludau stated that some major steps have already been accomplished in terms of time, meetings and commitment. He stated that there is a lot of enthusiasm, but also a lot of skepticism that anything will be followed up on. City Manager Bludau stated that he's trying to change the organizational culture and that the process has already made it known to those that have been here for quite some time that the walls between the departments do exist and do cause quite a detriment. He stated that the values used to be defined department by department, but now the values are organization wide. He stated that the department actions may be different, but the values will be the same and will bind all of the departments together. City Manager Bludau stated that this will occur along with the improvements that will come out of the 350 comments that are being addressed. City Manager Bludau stated that the process won't be over any time soon and really shouldn't be over, ever. He stated that it is a process that is intended to empower employees and generate new ideas to do things better. He stated that the values will also be a part of performance evaluations to make the values more meaningful. He clarified that the organization hasn't been operating poorly, but it has become more important to have departments working together. In response to Council Member Ridgeway's question, City Manager Bludau stated that the management team consists of the department heads that report to him, the City Attorney, the City Clerk, the Assistant City Manager, the Deputy City Manager and the Executive Assistant to the City Manager. He stated that this totals thirteen people. Additionally, Council Member Ridgeway asked if the safety and staff personnel of the Police and Fire Departments were included in the process. City Manager Bludau stated that six of his employee meetings were just with the Police Department and that the Fire Department attended other employee meetings. City Manager Bludau stated that the facilitated Volume 53 - Page 583 City of Newport Beach Study Session Minutes September 12, 2000 INDEX meetings included the Fire Department, but he did allow an abbreviated process for the Police Department. He stated that if all of the Police Department personnel attended a facilitated meeting, it would have required 45 total facilitated meetings, so not all employees were included. City Manager Bludau added that the input from the Police Department indicated that the meetings were taken seriously. City Manager Bludau clarified for Council Member Ridgeway that the Fire and Police Chiefs were not included in the facilitated meetings because the management team already went through the exercise themselves. Council Member Ridgeway complimented the City Manager on the process. City Manager Bludau stated that the first step in changing an organizational culture is to recognize what exists and how it got that way, and then deciding that it needs to be changed. He stated that he sees better communication and cooperation on a daily basis as a result of the process. Council Member Debay stated that management changes and times change. She stated that there was a period at the City when the departments did operate very independently. She stated that it was important that City Manager Bludau met with Mr. Wynn, since he was city manager for twenty years. She stated that the he should also meet with former City Manager Kevin Murphy to fill in a lot of the details. She stated that 1992 included the recession, the embezzlement in the Utilities Department, the sexual harassment issue in the Police Department and direction by the City Council to reduce the number of employees in the City. Council Member Debay stated that it was a difficult time and she stated that the process by City Manager Bludau would be completed if he would talk to the City Manager who served during that period. Council Member Ridgeway agreed that Mr. Murphy served a very useful purpose during a difficult time in the City. He stated, however, that he outgrew the need and that it is why City Manager Bludau is with the City today. Council Member Ridgeway agreed that it would be appropriate for City Manager Bludau to meet with Mr. Murphy and try to understand those times. Council Member Thomson stated that it appears that the process has established a method for employees to express their concerns. He complimented the process and the communication that has begun. City Manager Bludau stated that it was exciting to get employees from different departments together. He agreed that communication is the key. Council Member Ridgeway complimented the efforts of City Manager Bludau. PUBLIC COMMENTS - None. - 5:45 p.m. The agenda for the Study Session was posted on September 6, 2000, at Volume 53 - Page 584 City of Newport Beach Study Session Minutes September 12, 2000 2:15 p.m. on the City Hall Bulletin Board located outside of the City of Newport Beach Administration Building. City Clerk Recording Secretary Mayor Volume 53 - Page 585 INDEX CITY OF NEWPORT BEACH City Council Minutes ����� Regular Meeting September 12, 2000 - 7.00 p.m. INDEX - 5:00 p.m. [Refer to separate minutes]. CLOSED SESSION - 6:00 p.m. CLOSED SESSION REPORT PRESENTED - None. RECESSED AND RECONVENED AT 7:10 P.M. FOR REGULAR MEETING ROLL CALL Present: Thomson, Glover, Adams, Debay, Ridgeway, O'Neil, Mayor Noyes Absent: None Pledge of Allegiance - Council Member Thomson. Invocation by Joseph Bentley, Orange County Director of Public Affairs, Newport Beach Stake - Church of Jesus Christ Latter -Day Saints. Proclamation to Russell Mycorn commending his heroic life saving deeds. Presentation of Certificates of Appreciation to outgoing Board /Commission Members - Dayna Pettit, 10 years, Civil Service Board; Clint Hoose, Jr., 8 years, Civil Service Board; Thomas Ashley, 4 years, Planning Commission; and Jim Wood, 4 years, Board of Library Trustees. CITY COUNCIL ANNOUNCEMENTS OR MATTERS WHICH COUNCIL MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION ACTION OR REPORT (NON- DISCUSSION ITEM): City Manager Bludau reported for Council Member Ridgeway that the study session regarding the boardwalk will be conducted by the second meeting in October. In response to Council Member Ridgeway's question, Mr. Bludau indicated that staff has already responded to a letter received by Council about airplanes flying along the oceanfront. Council Member Debay reported that the Newport Beach Police Department Citizens Police Academy needs 10 to 20 more participants for Class No. 7 that begins September 28 at 7 p.m. She stated that the Citizens Police Academy has been operating since September 1998 and that over 120 residents have attended this 12 week program. The courses include instruction on patrol functions, problem- oriented policing, investigative techniques, firearms use, and crime scene investigations. She reported that Volume 53 - Page 586 City of Newport Beach City Council Minutes September 12, 2000 the course is open to anyone who lives in the City, is at least 18 years old, and has no felony convictions. She announced that anyone interested can contact the Police Department's Community Relations Department at 633 -3662. Mayor Pro Tern Adams stated that he spoke with the City Manager relative to citizen concerns about the City's emergency response abilities during peak summer traffic conditions and peak hour congestion on Coast Highway and the Peninsula. He requested that a detailed report be provided on the City's response times and specific tactics to address the peak traffic conditions. He added that, if problems are identified, solutions should be found immediately. • Mayor Pro Tern Adams noted that he identified temporary storage facilities at Bonita Canyon Park several months ago. He expressed hope that the long term problem would be addressed by parks and recreation, and requested an update on the process. • Regarding the Citizens Police Academy, Mayor Pro Tem Adams reported that he attended most of the graduation ceremonies and indicated that anyone interested would find the program a fascinating investment of their time. • Council Member Glover stated that the first study session in October will hopefully consist of ways to create motivation for more marine - related businesses on Mariners Mile. • Mayor Noyes wished his dad well tomorrow and announced that the love of the family is with him. CONSENT CALENDAR READING OF MINUTES /ORDINANCES AND RESOLUTIONS 1. MINUTES OF THE ADJOURNED REGULAR AND REGULAR MEETING OF AUGUST 22, 2000. Waive reading of subject minutes, approve as written and order filed. 2. READING OF ORDINANCES AND RESOLUTIONS. Waive reading in full of all ordinances and resolutions under consideration, and direct City Clerk to read by title only. RESOLUTION FOR ADOPTION 3. THIS ITEM LEFT BLANK INTENTIONALLY. CONTRACTS AND AGREEMENTS 4. AGREEMENT FOR THE INSTALLATION OF INTERNET COMPUTER VIDEO EQUIPMENT AT NEWPORT BEACH LIFEGUARD HEADQUARTERS (contd. from 8/8/00 and 8/22/00). Continue to September 26, 2000. Volume 53 - Page 587 INDEX C -3363 Lifeguard Video Equipment (38) City of Newport Beach City Council Minutes September 12, 2000 INDEX 5. AMENDMENT NO. 3 TO ORANGE COUNTY TRANSPORTATION C -3051 AUTHORITY (OCTA) MASTER FUNDING AGREEMENT. Approve OCTA Master Amendment No. 3 to Cooperative Agreement No. C- 95.985 between the Funding OCTA and the City of Newport Beach. (38) 6. MEMORANDUM OF UNDERSTANDING WITH PART -TIME C- 3369/Part -Time EMPLOYEES UNIT, UPEC LOCAL 777. Item continued at the request of Employees the City Manager. MOU (38) 7. 2000 -2001 SIDEWALK, CURB AND GUTTER REPLACEMENT - C -3352 AWARD OF CONTRACT (C- 3352). 1) Approve the plans and 2000 -2001 specifications; 2) award the contract (C -3352) to LGT Enterprises, Inc. for Sidewalk, the total bid price of $128,325 and authorize the Mayor and the City Clerk to Curb & Gutter execute the contract; and 3) establish an amount of $12,000 to cover the cost Replacement of material testing and unforeseen work. (38) 8. BAYSIDE DRIVE STORM DRAIN IMPROVEMENTS - AWARD OF C -3198 CONTRACT (C- 3198). 1) Approve the plans and specifications; 2) award Bayside Drive the contract (C -3198) to GCI Construction, Inc. for the total bid price of Storm Drain $224,627 and authorize the Mayor and the City Clerk to execute the Improvements contract; and 3) establish an amount of $22,0000 to cover the cost of material (38) testing and unforeseen work. 9. APPROVAL OF TRANSFER OF CAPACITY AGREEMENT FOR THE C -3370 EAST ORANGE COUNTY FEEDER NO. 2. Approve transfer of capacity OC Feeder #2 agreement and authorize Mayor and City Clerk to execute agreement. (38) 10. CONTRACTS APPROVAL - VIRAL AND COLIPHAGE TESTING IN C -3371 STORM DRAINS AND TRIBUTARIES TO NEWPORT BAY. Authorize Viral and the Mayor to execute two contracts with the Southern California Coastal Coliphage Water Research Project (SCCWRP) and with the Regents of the University of Testing California for viral and f- specific coliphage testing in storm drains and (38) tributaries to Newport Bay. MISCELLANEOUS ACTIONS 11. PLANNING COMMISSION AGENDA FOR SEPTEMBER 7, 2000. Planning Receive and file. (68) 12. Removed at the request of an audience member. 13. LOWER NEWPORT BAY EELGRASS RESTORATION PROJECT. Eelgrass Authorize the City Manager to sign a Letter of Intent authorizing the City's Restoration participation in the Lower Newport Bay Eelgrass Restoration Project as co- Project sponsors with the County of Orange and the Army Corps of Engineers. (51) 14. BUDGET AMENDMENT (BA -004) IN THE AMOUNT OF $147,360 TO BA -004 APPROPRIATE DONATIONS TO THE LIBRARY ($127,000 - Library FRIENDS OF THE LIBRARY; $20,360 - OTHER DONATIONS). (40/50) Approve BA -004. Volume 53 - Page 588 City of Newport Beach City Council Minutes September 12, 2000 15. FINAL TRACT MAP 15981 - 407 BOLSA AVENUE - A SUBDIVISION OF FOUR PARCELS OF LAND INTO SIX PARCELS, FOUR OF WHICH ARE DESIGNATED USE. Approve Final Tract Map 15981. 16. Removed at the request of Council Member Debay. Motion by Mayor Pro Tern Adams to approve the Consent Calendar, except for the items removed (12 and 16), and noting that items 4 and 6 were continued. The motion carried by the following roll call vote: Ayes: Thomson, Glover, Adams, Debay, Ridgeway, O'Neil, Mayor Noyes Noes: None Abstain: None Absent: None ITEMS REMOVED FROM THE CONSENT CALENDAR 12. AFFORDABLE HOUSING TASK FORCE RECOMMENDATION ON CIOSA REQUIREMENT. Assistant City Manager Wood reported that three Council Members were appointed to the Affordable Housing Task Force to assist the City in meeting its affordable housing requirements and to update the Housing Element. She indicated that the Task Force concluded that senior affordable housing is the greatest need that the City has and are looking at a number of ways to get projects of this type. She reported that the recommendation before Council is to send a letter to The Irvine Company (TIC) advising them that the City would like them to proceed with the development of an affordable senior housing development on the Lower Bayveiw Landing site. She added that this would satisfy the Housing Element requirements, in conjunction with TIC's development of over 850 market rate units. H. Ross Miller, 1627 Bay Cliff Circle, Advocacy Chairman and Senior Housing Chairman of the Friends of Oasis Senior Center, expressed appreciation, on behalf of the senior community, to Council Member Debay, Mayor Pro Tem Adams, and Council Member Ridgeway for what they have done. He indicated that they have been told numerous times by TIC that they will move forward if they get a request from a majority of Council. He added that, with TIC's track record, they are confident that any project developed at the Lower Bayview Landing site will be a quality project. He stated that they regard this project as a quality of life improvement since it will assist several hundred seniors who are hard - pressed by the continually rising rent in the City. He emphasized that seniors are not traffic generators since they generally come with one or no cars and do their errands and shopping during non -peak hours. He stated that they also anticipate the operation of a van service once the facility is built. Mr. Miller reported that his organization, City staff, and TIC have been talking with Link Housing of Long Beach who has committed to providing social services and operating a van service if they are chosen as the developer for this project; however, they understand that the project will be going out to bid. He suggested that Volume 53 - Page 589 INDEX FTM 15981/ 407 Bolsa Ave. Lower Bayside Landing Site/ Senior Affordable Housing (68) City of Newport Beach City Council Minutes September 12, 2000 Council include a condition for a van service when this project goes before them for final approval. He added that this project is not a low- income housing or HUD project since this is for seniors with an annual income of about $35,000 a year. He indicated that rent will be $600 for a one bedroom and $900 for a 2 bedroom residence, which is about half of what City landlords are currently charging. Carol Hoffman, The Irvine Company, stated that TIC has read the staff report and understands the direction of the Task Force. She indicated that they will be happy to meet with staff to look at the best way to implement the direction of the Task Force and try to move forward in a way that will be acceptable to all parties. Margaret Mary Butt stated that she felt privileged to have lived in the City, even though she currently lives in Laguna Beach through HUD housing, and believed that the City may need HUD housing for some people to be able to live in the City. She thanked Council Member Debay for talking with her and emphasized that she would like to move back to Newport Beach. Motion by Council Member Ridaewav to authorize the Chair of the Task Force to advise The Irvine Company to proceed with development of senior affordable housing on the Lower Bayview Landing site. The motion carried by the following roll call vote Ayes: Thomson, Glover, Adams, Debay, Ridgeway, O'Neil, Mayor Noyes Noes: None Abstain: None Absent: None 16. APPOINTMENT TO THE HARBOR QUALITY CITIZENS ADVISORY COMMITTEE. Council Member Debay introduced Alan Silcock. She announced that he is the President of the West Newport Beach Homeowners Association, has been active in West Newport for many years, and is a great contributor to some of the community pride work in the area. She added that he lives in Balboa Coves and is affected by the harbor water quality. She also thanked Rob Thomas for the time he put into the Committee. Motion by Council Member Debay to confirm Council Member Debay's appointment of Alan Silcock as the District 2 representative to replace Rob Thomas who has resigned. Council Member Ridgeway stated that he also knows Mr. Silcock and is happy that he will be joining him and Council Member Glover on the Committee. He announced that Mr. Silcock's first meeting will be at City Hall on October 5 at 3 p.m. The motion carried by the following roll call vote: Ayes: Thomson, Glover, Adams, Debay, Ridgeway, O'Neil, Mayor Noyes Volume 53 - Page 590 INDEX Harbor Quality Citizens Advisory Committee (24) City of Newport Beach City Council Minutes September 12, 2000 Noes: None Abstain: None Absent: None PUBLIC COMMENTS INDEX Dayna Pettit, 1741 Playa del Sur, President of the Balboa Performing Arts Theater Foundation, stated that the Foundation has been working for 6.5 years to save and renovate the Balboa Theater. She reported that the plans are currently in City Hall and that Phase I construction will begin as soon as they receive their permit. She thanked Council for their support since the City purchased the Theater in November 1998. She announced that they will be having their 2nd Annual 5K Race on October 28 and suggested that a City Council team, City staff team, Greenlight team, and Measure T team be put together to run in the race. Russ Niewiarowski, 20102 Kline Drive, Santa Ana Heights, referred to a USA Today article that asked if gridlock can be cured by expanding airports. He stated that the response to the article was that using alternative sites, like closed military fields, would be a better solution than adding more runways like what was proposed at John Wayne Airport (JWA). He indicated that another article in the newspaper listed 14 airports in the nation that are under seam - busting traffic, but the head of the FAA stated that those airports needed more runways because of time delays. He also reported that Governor Davis signed a bill for $25 million to buy land around the San Francisco airport which may help to build more runways. Mr. Niewiarowski stated that many people in the County believe that Newport Beach is on a crusade to move JWA to South County, but indicated that this is not true. He added that he has never heard the City say they want to close JWA but they just want to share the demand. He suggested that the City have a "Coming Out Party" for Orange County and invite those who are not aware of the nation's demand for airports to hear about the facts from representatives from the FAA and the World Council of- Airports. He indicated that he supports the Council for recognizing the long term benefits at El Toro and that utilizing it would help the region and protect the area from over expansion. Tom Hyans, Peninsula resident, stated that he participated in the second class of the Citizens Police Academy and encouraged anyone who has the opportunity to attend the program. Mr. Hyans indicated that he would like to address a comment that was made in January by staff regarding the Greenlight initiative and the project at 407 Balsa Avenue. He reported that the General Plan Amendment was processed late last year and approved in January, and noted that the tract map to allow six parcels for residential and commercial uses was approved tonight. He stated that, in January, City Manager Bludau indicated that this minor project would have required a vote of the people if the Greenlight initiative was in affect. He indicated that Mr. Bludau's opinion was incorrect and that he might have assumed that Planning Area A3 exceeded the 100 dwelling unit limit because the Old Newport Specific Area Plan (SAP) was adopted with 145 dwelling units in 1992. He reported that, if Greenlight had Volume 53 - Page 591 City of Newport Beach City Council Minutes September 12, 2000 INDEX been in affect when the Old Newport SAP was proposed and the people approved the SAP, the 145 dwelling units would not have counted toward the initiative and the project would have gone forward without an election. Assuming that Greenlight was in affect when the Old Newport SAP was proposed and the people disapproved the SAP, he indicated that there would be no units to count and the project would have still gone forward without an election. Mr. Hyans indicated that, if Greenlight was introduced after the 1992 SAP was adopted, it is stated in the initiative that "the City is encouraged to adopt guidelines to implement the Greenlight amendment and that such guidelines could include resetting any or all concurrently cumulative amendments for dwelling units, daily trips, and square feet of commercial space back to zero." Mr. Hyans stated that, contrary to what is being read daily in paid ads, Greenlight will not stand in the way of 100 square foot office additions, school expansions, church meeting halls, restaurant renovations, or fire stations. He indicated that Greenlight will require, but preclude at the same time, the need for public concurrence on the really big and onerous projects beyond entitlement. He asked that Council not allow staff to join Greenlight's opponents. He expressed the opinion that Greenlight is a logical, thoughtful, and reasonable document that was authored by the same people who authored the Traffic Phasing Ordinance (TPO). Further, Greenlight will restore the TPO which served the City well for 22 years until it was modified last November. PUBLIC HEARING 17. NEWPORT DUNES RESORT (NEWPORT DUNES PARTNERSHIP, GPA 97 -3(F) APPLICANT) - A GENERAL PLAN AMENDMENT, ZONING CODE PCA 878 AMENDMENT, AND PLANNED COMMUNITY DISTRICT PLAN FOR Newport Dunes THE 100 -ACRE NEWPORT DUNES PROPERTY AND A Resort CONCEPTUAL PRECISE PLAN FOR A HOTEL AND TIME -SHARE (45) COMPLEX WITH CONFERENCE, MEETING, AND BANQUET FACILITIES, RESTAURANTS, A HEALTH CLUB AND SPA, RETAIL AND SERVICES AREAS, AND SWIMMING POOLS AND LANDSCAPED GARDEN AREAS ( contd. from 6727700). Motion by Mayor Noyes to remove this item from the calendar at the request of the applicant. The motion carried by the following roll call vote: Ayes: Thomson, Glover, Adams, Debay, Ridgeway, O'Neil, Mayor Noyes Noes: None Abstain: None Absent: None CURRENT BUSINESS 18. SUMMER MEETING SCHEDULE. Summer Meeting Motion by Council Member O'Neil to table this item. Schedule (33) Volume 53 - Page 592 City of Newport Beach City Council Minutes September 12, 2000 INDEX Tom Hyans believed that Council should take a meeting off during the summertime and added that this is not an unreasonable request. The motion carried by the following roll call vote: Ayes: Thomson, Glover, Adams, Debay, Ridgeway, O'Neil, Mayor Noyes Noes: None Abstain: None Absent: None 19. ANALYSIS OF POLICE OPERATIONS - JULY 4, 2000. July 4, 2000 Police Chief McDonell showed a video of what occurs on the Peninsula during the Operations July 4 celebration. He noted that they have been doing the July 4 routine Analysis since the late 1970s and that they try to refine their procedure every year. (70) He reported that the City posted informational warning signs about prohibited activity at about 10 of the most frequently used entrances to the City, the Utilities Department installed high- intensity lighting at 5 areas that have historically been a problem, and the Building Inspection staff assisted the Police with some of the rooftop parties that were problematic. He reported that the number of arrests and citations were slightly down compared to last year, but the Department felt the general mood of the crowd was more belligerent than in previous years. He stated that they continued to experience an inordinate amount of problems in the River Avenue /Balboa Boulevard/Triangle area and that he put together an internal task force to look at that issue, along with the entire closure approach on Balboa Boulevard. He indicated that they would like to see something to moderate the street -party atmosphere created every year. Even though some visitors and residents do enjoy it, the atmosphere places an enormous burden on the residents who feel trapped by the atmosphere and the City staff who have to cope with it annually. He reported that every Police position was manned on July 4, plus they utilized the services of the Orange County Sheriffs Department. He emphasized that, with tTie amount of people in the crowd, it just takes one incident to spark a reaction and that this possibility requires the Police Department to be out in sufficient numbers to discourage that type of behavior. He stated that they frequently had to conduct sweeps down various side streets during the evening to clear out the crowd in order to operate. He also reported that the Jack -In -The -Box Manager had to call the Police Department to clear out the restaurant because it was getting trashed. Council Member Debay thanked the Chief and the Police Department for all the work they do in the City. She indicated that this is unfortunate because the day starts out fun and agreed that the residents who live on the numbered streets are literally trapped in their homes. She added that she appreciates that they are willing to look at some way to balance this; however, reiterated that one incident could spark disaster. In response to Council Member Debay's question regarding curfews or limiting the number of people who could be on the street, City Attorney Burnham indicated that Council could adopt a curfew under certain circumstances and that his office can meet with the Chief to talk about some Volume 53 - Page 593 City of Newport Beach City Council Minutes September 12, 2000 options to keep people out of the streets and off the sidewalks. Further, some repercussions may also fall on the property owner to create a heightened sense of responsibility if there are building or zoning code violations. Council Member Glover stated that she visited the area twice on July 4 and announced that she is very proud of the Newport Beach Police and Fire Departments. Council Member Debay requested that more staff reports be made available. She also asked Mr. Silcock to take the report to the West Newport Beach Homeowners Association and possibly print it in the newsletter so that everyone understands the problems. Mr. Burnham confirmed for Council Member Debay that limiting the number of people that are in a unit can be written into a weekly renter lease. He added that the City has also tried to give people the incentive in the short term occupancy permit to rent their units responsibly. He reported that the City can revoke the permit if there are repeated violations and that this is an option the City can look at, particularly if the violations occur during certain periods like the July 4 holiday. He noted that action needs to be taken before all those people are in the area and indicated that this is something they will look at more. Laura Dietz, 325 Cameo Shores, led a round of applause for the Police Department. She stated that the City cannot keep people from coming in, but can mitigate the traffic problem by reducing the number of cars. She recommended utilizing scheduled shuttle buses to alleviate the number of cars and make it less of a hassle to get to beach. Margaret Mary Butt believed that everything stems from respect and believed that the people in the video were not raised to respect law and order. She expressed the opinion that the behavior in t7ie video was disgusting and that the Police Department needs more personnel. She indicated that the Newport Beach youth are absolutely rude. Council Member Ridgeway took issue, stating that he is the City liaison for the Youth Council and that kids from the City are generally good kids, are respectful of the Police, and that a lot of what was seen on the video did not involve the City's kids but a congregation of people from out of town. The report was received and filed. 20. NEWPORT COAST & RIDGE /SANTA ANA HEIGHTSBAY KNOLLS REORGANIZATION. Deputy City Manager Kiff stated that Council will be making a decision in two weeks on what is probably the largest and most complex annexation the City has undertaken. He utilized a PowerPoint presentation to show the three proposed territories for annexation. He reported that the 8 steps involved with the annexation include: 1) adopting the resolution of application which, if directed, will be placed on the next agenda; 2) filing an application with the Local Agency Formation Commission (LAFCO); Volume 53 - Page 594 INDEX Newport Coast and Ridge/ Santa Ana Heights/ Bay Knolls Reorganization (21) City of Newport Beach City Council Minutes September 12, 2000 INDEX 3) LAFCO reviewing the application and the City working on property tax issues with the County; 4) LAFCO holding the first hearing; 5) opening the protest window; 6) Council closing the protest window by holding a protest hearing; 7) LAFCO and the State certifying the reorganization; and S) the City beginning to provide municipal services to the reorganization areas. He explained that LAFCO is a State chartered body made up of two representatives from the County Board of Supervisors, two Board of Supervisors, two council members from the County appointed by the League of California Cities, two members from special districts, and one at -large public member. They are charged with deciding how local government boundaries work and have a professional staff that advises them. Mr. Kiff reported that this issue was brought before Council in October 1999 and that a number of things have changed since then. Regarding Newport Coast, he stated that the City has reached an agreement with the Irvine Ranch Water District (IRWD) which will allow them to continue providing water, reclaimed water, and sewer services; rate protections were built -in for the residents; two of their assessment districts were protected; and the coastal section of Crystal Cove State Park, until El Morro School, has been included. He indicated that terms and conditions have been developed for Newport Coast (Exhibit C) and will be included in the proposal that will go before Council on September 26. He noted that the terms and conditions reflect negotiations that have gone on for about 2.5 years. In response to Council Member Glover's question, Mr. Kiff indicated that Newport Coast does have its own zip code (92627) and name even though they do not have a post office. He also confirmed that the City will be referring to this area as "Newport Coast," just as the City refers to Corona del Mar and Balboa Island. Regarding the property tax burden, Mr. Kiff explained that a tax bill for a $500,000 home in Newport Coast would include a basic levy, two IRWD special assessments, a County assessment, and Mello -Roos. He pointed out that the huge County assessment is greater than the 1% basic levy, making their tax burden about 2.4 %. He indicated that a similar home in the City would not have the County assessment and probably not the Mello -Roos, and that the tax burden would be about 1.03 %. He stated that the assessment built most of the infrastructure in Newport Coast, including the streets, fire station, street lights, sidewalks, etc. These are all things a city would have built if it developed the area. Regarding Santa Ana Heights, Mr. Kiff reported that the City is looking for an appropriate site to construct a fire station since the Fire Authority may be leaving its Campus station; is trying to address a concurrent application for annexation by west Santa Ana Heights; is trying to see that the redevelopment area expires and that the funds are used properly; and is continuing to communicate with the community. Regarding Bay Knolls, Mr. Kiff reported that the City has a similar redevelopment issue as in Santa Ana Heights; and is having a challenge with maintaining the boundaries as proposed because residents adjacent to the boundaries have asked to be added. Volume 53 - Page 595 City of Newport Beach City Council Minutes September 12, 2000 INDEX Regarding Newport Coast, Mr. Kiff stated that community support and communication is a big issue. Further, the City is trying to square away the property tax transfer negotiations and the development agreement associated with the development entitlement. He reported that the major land owner, The Irvine Company, wants to make sure that any annexation does not affect their ability to complete the build out as they are only 40% built out. He noted that the staff report mentions that there is one issue of contention still on the table; however, he announced that they are close to an agreement. Mr. Kiff announced that people can find out more about the annexation by visiting the City's website (www.city.newport - beach.ca.us); emailing the City by going into the City's website; and calling the City Manager's office (644- 3000). Further, the resident website for Newport Coast is newportcoast.org; the email address for west Santa Ana Heights is jrt@pacbell.net; and the email address for Bay Knolls is bayknolls @home.com. He added that LAFCO can also be contacted at (714) 534 -2556. Council Member Glover stated that people can generally tell what areas have been annexed into the City because they have 5 -digit addresses as opposed to the 3 -digit addresses in the original areas. She asked that Mr. Kiff look into continuing this practice and determining what doing this would entail. Jay Taylor, 1631 Pegasus Street, Santa Ana Heights, stated that he is on the committee that has filed an application with LAFCO to change west Santa Ana Height's sphere of influence from Costa Mesa and announced that there is almost unanimous resident support to be annexed by Newport Beach. He reported that the problem they are facing is that LAFCO will not permit a city to file an annexation application until the sphere of influence has been adjusted. He requested the City's support in relation to their sphere of influence application, understanding that both the City and Costa Mesa have to handle this situation. However, he noted that there is consensus from the Costa Mesa City Council that Santa Ana Heights is a community and should be preserved as a community. This, in affect, requires them to release their sphere of influence so LAFCO can approve the adjustment. Council Member O'Neil stated that Council is on record that they want to cooperate with Costa Mesa in the sphere of influence change and would support the annexation of west Santa Ana Heights. Council Member Ridgeway noted that he cannot participate in any issue regarding west Santa Ana Heights since he owns property in the area. Robert Hanley, 1601 Indus Street, Santa Ana Heights, thanked Council for their consideration in assisting with their application. Regarding their newsletter, he stated that they are also in the process of putting together Santa Ana Heights' history to present to LAFCO so that they can see the unity in the community. Council Member Debay congratulated him and his neighbors for having unanimity. Isabel Hernandez, 20362 Santa Ana Avenue, Santa Ana Heights, stated that he has owned Country Club Convalescent Hospital since 1973. He thanked Volume 53 - Page 596 City of Newport Beach City Council Minutes September 12, 2000 INDEX Council for bringing them into Newport Beach so they could have a Newport Beach address. Russ Niewiarowski, 20102 Kline Drive, Santa Ana Heights, stated that it was a fun experience to put together the west Santa Ana Heights newsletter, but it was more enjoyable to hand deliver it to each resident. He indicated that he has been receiving unanimous responses to the official survey so far, but final results will be provided to Council. He noted that they have been working with the County on some of their long term ideas and is looking forward to working on making Santa Ana Heights a positive place for Newport Beach. Jim McGee, 5 Pelican Hill Circle, Newport Coast, stated that Council announced its intention to move forward with the annexation of various areas, including Newport Coast, about 2.5 years ago. He noted that his group delivered about 2,000 petitions requesting that Council hold off on the annexation until the residents had the opportunity to understand the process, explore other options, and make an informed decision. He reported that a group was formed, Newport Coast Committee 2000 (NCC2K) which was comprised mostly of the presidents from the homeowners associations. He indicated that the "2000" represented the year 2000 and the number of Newport Coast residents at that time. Newport Coast now has about 5,000 residents. Mr. McGee reported that the goals of the NCC2K were to develop a sense of community within Newport Coast; come to the City to explore the annexation option; and explore other options (i.e. stay unincorporated as part of the County or form its own city). Mr. McGee stated that a plan has been offered by the City as part of its Plan of Services through annexation and announced that they are at the point where they have negotiated as far as they could with the City and staff. He expressed his appreciation to all involved. He indicated that Mr. Kiff is working on some verbiage changes to the proposal but stated that he is hopeful that NCC2K will be able to make a recommendation to the Newport Coast residents soon. He reported that they publish a newsletter that analyzes the complex annexation issues that face the community and have a website to try to keep them informed. He announced that, on behalf of the Newport Coast residents, the 2.5 year process has been very productive in reaching an understanding for all the parties. Council Member Ridgeway stated that he has been involved in the negotiations for the past 2 years. He expressed the opinion that, even though the process has been arduous and tedious, it has been fair and reasonable. He complimented NCC2K for representing the residents well. Motion by Council Member Ridgeway to direct staff to place a resolution on the Council's September 26, 2000 agenda which will rescind Resolution No. 99 -71 and adopt a new Resolution of Application requesting LAFCO's initiation of proceedings to reorganize the territory known as Bay Knolls, Santa Ana Heights, and Newport Coast and Newport Ridge. Council Member O'Neil stated that he also participated in this process, along with Council Member Thomson, and that everyone has come a long way. He Volume 53 - Page 597 City of Newport Beach City Council Minutes September 12, 2000 expressed his appreciation for the hard work on the part of both sides and also expressed hope that the language will be refined so that Newport Coast can be welcomed into the City. The motion carried by the following roll call vote: Ayes: Thomson, Glover, Adams, Debay, Ridgeway, O'Neil, Mayor Noyes Noes: None Abstain: None Absent: None MOTION FOR RECONSIDERATION - None. ADJOURNMENT - 8:50 p.m. The agenda for the Regular Meeting was posted on September 6, 2000, at 2:15 p.m. on the City Hall Bulletin Board located outside of the City of Newport Beach Administration Building. City Clerk Recording Secretary Mayor Volume 53 - Page 598 160 11