HomeMy WebLinkAbout04 - Balboa Blvd BeautificationCITY OF
F NEWPORT REACH
City Council Staff Report
November 12, 2014
Agenda Item No. 4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
PREPARED BY: Iris Lee, Senior Civil Engineer
PHONE: (949) 644 -3323
TITLE: Balboa Boulevard Beautification — Notice of Completion and Acceptance of
Contract No. 4842 (CAP14 -0008)
ABSTRACT:
On November 12, 2013, City Council awarded Contract No. 4842, Balboa Boulevard Beautification project
to GMC Engineering, Inc. (GMC) for a total contract cost of $2,247,357.75 plus a 10 percent contingency
allowance. The required work is now complete and staff requests City Council acceptance and close out of
the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code;
c) Release the Faithful Performance Bond one year after acceptance by the City Council; and
d) Approve Budget Amendment No. 15BA -021 transferring $10,845.00 from project savings from
Account No. 7013- C3002021 (Eastbluff Bike Lane) to Account No. 7013- C2002063 (Balboa Boulevard
Landscaping); reappropriating $9,481.00 from project design savings within Account No. 7013- C2002063
(encumbered funds carried over for surveying services); and authorizing use of these funds for GMC
Engineering.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Balboa Boulevard Landscaping 7013- C2002063 $ 2,480,337.14
Maintenance & Repair 3170 -8160 $ 6.088.00
Total: $ 2,486,425.14
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Funds were allocated from the Maintenance & Repair budget mid - project to accommodate a request by
the Municipal Operations Department to connect an existing battery- operated irrigation system located in
closer proximity to the project limits and connect it into the project's irrigation system.
The action associated with the recommended budget amendment will provide adequate funds for the
project utilizing surplus funds from design savings from this project and another project.
There are also currently sufficient funds in the Municipal Operations Department operating budget to
maintain the project limits for the balance of this fiscal year. Future operating maintenance budget will
need to be adjusted to accommodate an increased level on maintenance as a result on this project.
DISCUSSION:
Overall Contract Cost /Time Summary
The contract has now been completed to the satisfaction of the Public Works Department. A summary of
the construction contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total change orders:
Final contract cost:
$2,247,357,75
$2,248,142.15
$238,282.99
$2,486,425.14
Pursuant to the West Newport Citizen Advisory Panel and Neighborhood Revitalization Committee's vision
to introduce beautification elements to the area, this contract focused on landscape improvements along
Balboa Boulevard between West Coast Highway and 23rd Street. The project included removal of the
existing hardscape, vegetation and irrigation system, installation of new water - friendly landscaping and an
efficient irrigation system, construction of asphalt and concrete improvements, introduction of architectural
features and a new Balboa Peninsula gateway monument sign.
The final construction contract cost was approximately 10.6 percent above the original bid amount, which
is slightly more than the allocated 10 percent contingency. The key change order component amounting to
approximately 65 percent of the spent contingency resulted from the large amount of unexpected and
unsuitable subsurface material encountered. It was speculated that much of this debris, such as masonry,
asphalt, concrete, timber, utilities, was buried under Balboa Boulevard from previous operations
associated with the long history of use of the Boulevard, including railroad and early street construction.
Extra effort was needed to remove this material to allow adequate planting depth and to reroute the
irrigation lines through and around this buried material so as to complete the project.
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Actual
Awarded
Final Cost at
Contingency
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$2,247,357.75
$2,486,425.14
10% or less
+10.6%
+0.04%
+10.6%
140
Actual Time
Allowed Contract Time (days)
(+ 90 days
-3
plant
Under ( -) or Over ( +)
establishment
The contract has now been completed to the satisfaction of the Public Works Department. A summary of
the construction contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total change orders:
Final contract cost:
$2,247,357,75
$2,248,142.15
$238,282.99
$2,486,425.14
Pursuant to the West Newport Citizen Advisory Panel and Neighborhood Revitalization Committee's vision
to introduce beautification elements to the area, this contract focused on landscape improvements along
Balboa Boulevard between West Coast Highway and 23rd Street. The project included removal of the
existing hardscape, vegetation and irrigation system, installation of new water - friendly landscaping and an
efficient irrigation system, construction of asphalt and concrete improvements, introduction of architectural
features and a new Balboa Peninsula gateway monument sign.
The final construction contract cost was approximately 10.6 percent above the original bid amount, which
is slightly more than the allocated 10 percent contingency. The key change order component amounting to
approximately 65 percent of the spent contingency resulted from the large amount of unexpected and
unsuitable subsurface material encountered. It was speculated that much of this debris, such as masonry,
asphalt, concrete, timber, utilities, was buried under Balboa Boulevard from previous operations
associated with the long history of use of the Boulevard, including railroad and early street construction.
Extra effort was needed to remove this material to allow adequate planting depth and to reroute the
irrigation lines through and around this buried material so as to complete the project.
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A summary of the project schedule is as follows:
Estimated Completion Date per 2014 Baseline Schedule August 1, 2014
Project Awarded for Construction November 12, 2013
Contract Completion Date with Approved Extensions July 22, 2014
Actual Substantial Construction Completion Date July 17, 2014
ENVIRONMENTAL REVIEW:
On November 12, 2013, City Council found this to be project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15304(b) (new landscaping and
replacement of existing landscaping) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on
the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A — Location Map
Attachment B — Budget Amendment
Ml
NTS
I F(-.FNn
` ll1 CONSTRUCTION
LIMITS
WEST NEWPORT LANDSCAPING PROJECT
l : • A *01011
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -4842 1 11/12/14
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ATTACHMENT B
City of Newport Beach
BUDGET AMENDMENT
2014 -15
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
PX Transfer Budget Appropriations PX
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To transfer expenditure appropriations from the Eastbluff Bike Lane project savings to
the Balboa Blvd. Beautification project within the General Fund.
ACCOUNTING ENTRY:
NO. BA- 15BA -021
AMOUNT: $10,645.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Division Number 7013 Street
Account Number C3002021 Eastbluff Bike Lane
Division Number 7013 Street
Account Number C2002063 Balboa Blvd. Landscaping
Signed: ancial Approva /,Iii/// /IAA
Finl: Finance I
Signed: r. .1
Signed:
Admini -sT ati4e Approval: City
City Council Approval: City Clerk
$10,845.00
$10,845.00
Il -ti_IL/
Date
Date
Date
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