HomeMy WebLinkAbout08 - On-Call Traffic Engineering ServicesCITY OF
F NEWPORT REACH
City Council Staff Report
November 12, 2014
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
PREPARED BY: Mark Vukojevic, Deputy Public Works Director /City Engineer
PHONE: (949) 644 -3319
TITLE: Approval of Amendment No. 1 to the Professional Services Agreement with Willdan
Engineering for On -Call Traffic Engineering Services
ABSTRACT:
On February 28, 2014, the City entered into a Professional Services Agreement with Willdan Engineering
for on -call Traffic Engineering services. On -going capital and maintenance projects necessitate an
increase in the agreement limits.
RECOMMENDATION:
a) Approve Amendment No. 1 to the current Professional Services Agreement with Willdan Engineering,
Inc. for on -call as needed Traffic Engineering services increasing the original contract by $160,000.00; and
b) Authorize the Mayor and City Clerk to execute Amendment No. 1 of the Agreement.
FUNDING REQUIREMENTS:
Sufficient funds are available in the annual operations budget for Public Works Department Transportation
and Development Services Division (5200 -8080) for this agreement amendment for the current fiscal year.
Funds for services to be performed in subsequent fiscal years will be appropriated annually as needed
through the normal budget process.
DISCUSSION:
The City entered into a Professional Services Agreement with Willdan Engineering on February 28, 2014
to provide on -call as needed Traffic Engineering services for various City Capital Projects, traffic
maintenance projects and staffing of the Traffic Management Center. Willdan was one of several firms
chosen in the fall of 2013 through a competitive selection and evaluation process to provide on -call as
needed services. Willdan specializes in traffic engineering and has provided contract staff to augment City
staff in the delivery of these projects. Their services include providing part-time traffic engineering staff,
conducting studies and reports, reviewing development projects, preparing traffic design plans and
assisting with the Traffic Management Center. 8-1
Public Works will soon reach the contractual compensation limits of the current agreement and desires to
extend the agreement for additional work. The City's Capital Improvement Program and Traffic
Engineering Program, including the Bicycle Master Plan, remain aggressive and necessitate additional
contract assistance. Over the past year, contract staff persons with Willdan have proven their experience
and have developed a familiarity with various projects, procedures and stakeholders in the City. Willdan
staff have also been backfilling for a City plan check staff member that is currently out on maternity leave,
and will be needed when a second City staff member goes on maternity leave this coming January. In
order to continue to be efficient and process the high quantity of transportation related work, the Public
Works Department recommends using this firm for approximately one additional year and increasing the
agreement contractual limits. The scope of work by Willdan would remain the same. Services are provided
on an hourly basis and remain very competitive and favorable to the City. The billing rates will be slightly
adjusted per the upcoming Consumer Price Index values.
Historically, the Public Works Department uses a variety of on -call professional services to accomplish its
workload. For this reason, staff recommends that the current not -to- exceed agreement amount be
increased by an additional $160,000, bringing the new total agreement cap to $280,000. The annual
budget allocations are sufficient and no budget amendment is requested.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality
Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably
foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as
defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Amendment No. One with Willdan Engineering
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ATTACHMENT A
AMENDMENT NO. ONE TO
ON -CALL PROFESSIONAL SERVICES AGREEMENT
WITH WILLDAN ENGINEERING FOR
ENGINEERING SERVICES
THIS AMENDMENT NO. ONE TO ON -CALL PROFESSIONAL SERVICES
AGREEMENT ( "Agreement ") is made and entered into as of this 21st day of October,
2014 ( "Effective Date "), by and between the CITY OF NEWPORT BEACH, a California
municipal corporation and charter city ( "City'), and WILLDAN ENGINEERING, a
California corporation ( "Consultant "), whose address is 2401 E. Katella Ave, Suite 450,
Anaheim, CA 92806, and is made with reference to the following:
RECITALS
A. On February 28, 2014, City and Consultant entered into a Professional Services
Agreement ( "Agreement ") to provide on -call traffic engineering services
( "Project ").
B. City desires to enter into this Amendment No. One to reflect additional Services
not included in the Agreement, as amended, to increase the total compensation.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
COMPENSATION TO CONSULTANT
Section 4.1 of the Agreement is amended in its entirety and replaced with the
following: "City shall pay Consultant for the Services on a time and expense not -to-
exceed basis in accordance with the provisions of this Section and the Schedule of
Billing Rates attached hereto as Exhibit B and incorporated herein by reference.
Consultant's compensation for all Work performed in accordance with this Agreement,
including all reimbursable items and subconsultant fees, shall not exceed Two Hundred
Eighty Thousand Dollars and 00 /100 ($280,000.00), without prior written authorization
from City. No billing rate changes shall be made during the term of this Agreement
without the prior written approval of City."
The total amended compensation reflects Consultant's additional compensation
for additional Services to be performed in accordance with this Amendment No. One,
including all reimbursable items and subconsultant fees, in an amount not to exceed
One Hundred Sixty Thousand Dollars and 00/100 ($160,000.00).
2. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
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I'm
IN WITNESS WHEREOF, the parties have caused this Amendment No. One to
be executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY' OFFICE
Date: IU
By:
Aaron C. Harp
City Attorney
ATTEST:
Date:
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Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Rush N. Hill, II
Mayor
CONSULTANT: Willdan
California corporation
Date:
By:
William Pagett
Senior Vice President
Date:
By:
Stacy McLaughlin
Chief Financial Officer
[END OF SIGNATURES]
Engineering, a
Willdan Engineering Page 2
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